Medical Secretary Job Description

What is the job description of a Medical Secretary? What are the duties and responsibilities of a Medical Secretary? What does a Medical Secretary do?

Job description of a Medical Secretary

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments.

Medical secretaries need to be familiar with medical terminology, medical records, and hospital or laboratory procedures. Medical secretaries perform routine clerical and administrative duties. They organize files, draft messages, schedule appointments, and support other staff.

This Medical Secretary job description example includes the list of most important Medical Secretary duties and responsibilities as shown below. It can be modified to fit the specific Medical Secretary profile you're trying to fill as a recruiter or job seeker.

Medical Secretary Duties and Responsibilities

Medical Secretary job description should contain a variety of functions and roles including:

  • Receive and assist patients as needed
  • Type medical documents (e.g. physician dictations and patient charts)
  • Maintain detailed patient and medical records
  • Manage office communications (e.g. phone, correspondence)
  • Schedule medical appointments
  • Work with insurance companies to process claims
  • Process invoices, bills and payments
  • Ensure confidentiality of sensitive information

Medical Secretary Requirements / Skills / Qualifications

Medical Secretary job description should include these common skills and qualifications:

  • High school diploma; additional training in Medical Administration is a plus
  • Proven experience as a medical secretary or similar administrative position
  • Knowledge of medical terminology, regulations and medical office procedures; knowledge of medical coding is strongly desired
  • Experience processing insurance claims
  • Patience and discretion
  • Organizational and multitasking skills
  • Familiarity with basic bookkeeping
  • Knowledge of MS Office, databases and EHR systems
  • Outstanding communication skills

As a hiring manager, recruiting an ideal Medical Secretary starts with crafting a good job description. Use this Medical Secretary job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Medical Secretary may also reference it in preparation for the interview.

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