Administrative Assistant Job Description

What is the job description of an Administrative Assistant? What are the duties and responsibilities of an Administrative Assistant? What does an Administrative Assistant do?

Job description of an Administrative Assistant

Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office.

This Administrative Assistant job description example includes the list of most important Administrative Assistant duties and responsibilities as shown below. It can be modified to fit the specific Administrative Assistant profile you're trying to fill as a recruiter or job seeker.

Administrative Assistant Duties and Responsibilities

Administrative Assistant job description should contain a variety of functions and roles including:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant Requirements / Skills / Qualifications

Administrative Assistant job description should include these common skills and qualifications:

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Excellent computer skills, especially typing.
  • Proficiency in MS Office

As a hiring manager, recruiting an ideal Administrative Assistant starts with crafting a good job description. Use this Administrative Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Administrative Assistant may also reference it in preparation for the interview.

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