Office Clerk Job Description

What is the job description of an Office Clerk? What are the duties and responsibilities of an Office Clerk? What does an Office Clerk do?

Job description of an Office Clerk

Office Clerk is an administrative professional responsible for performing various administrative and clerical tasks in order to support the effective and smooth running of daily office operations.

This Office Clerk job description example includes the list of most important Office Clerk duties and responsibilities as shown below. It can be modified to fit the specific Office Clerk profile you're trying to fill as a recruiter or job seeker.

Office Clerk Duties and Responsibilities

Office Clerk job description should contain a variety of functions and roles including:

  • Maintain files and records so they remain updated and easily accessible
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
  • Answer phones and assist callers with inquiries
  • Complete accurate daily reports
  • Maintain spreadsheets for various reports
  • Assist in office management and organization procedures
  • Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
  • Assist in making travel arrangements and booking venues for conferences and events
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
  • Maintain appointment calendar and scheduling meetings accordingly
  • Undertake basic bookkeeping tasks and issue invoices, checks etc.
  • Take minutes of meetings and dictations
  • Perform other office duties as assigned

Office Clerk Requirements / Skills / Qualifications

Office Clerk job description should include these common skills and qualifications:

  • Previous working experience as an Office Clerk for (x) year(s)
  • In-depth knowledge of office procedures and basic accounting principles
  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management
  • Multi-tasking aptitude
  • Applicable knowledge of office devices and processes
  • Hands on experience in stenography and taking dictations

As a hiring manager, recruiting an ideal Office Clerk starts with crafting a good job description. Use this Office Clerk job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Office Clerk may also reference it in preparation for the interview.

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