Executive Administrative Assistant Job Description

What is the job description of an Executive Administrative Assistant? What are the duties and responsibilities of an Executive Administrative Assistant? What does an Executive Administrative Assistant do?

Job description of an Executive Administrative Assistant

Executive Administrative Assistants provide administrative and business support to high-level executives in a company.

Also known as an Executive Assistant, the Executive Administrative Assistant provides clerical support to by answering phone calls and emails, greeting clients, making travel arrangements and scheduling meetings for executives.

This Executive Administrative Assistant job description example includes the list of most important Executive Administrative Assistant duties and responsibilities as shown below. It can be modified to fit the specific Executive Administrative Assistant profile you're trying to fill as a recruiter or job seeker.

Executive Administrative Assistant Duties and Responsibilities

Executive Administrative Assistant job description should contain a variety of functions and roles including:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies

Executive Administrative Assistant Requirements / Skills / Qualifications

Executive Administrative Assistant job description should include these common skills and qualifications:

  • x years of proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Good time-management skills
  • Great interpersonal and communication skills
  • Proficiency in MS Office
  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker and problem-solving skills
  • Team player

As a hiring manager, recruiting an ideal Executive Administrative Assistant starts with crafting a good job description. Use this Executive Administrative Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Executive Administrative Assistant may also reference it in preparation for the interview.

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