Administrator job description

Job description of an Administrator

An Administrator provides both clerical and administrative support to professionals, either as part of a team or individually. The role plays a vital part in the administration and smooth-running of businesses throughout industry.

Administrators are involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff. The role varies greatly depending on the sector, the size of the employer and levels of responsibility. Most work involves both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.

This Administrator job description example includes the list of most important Administrator duties and responsibilities as shown below. It can be modified to fit the specific Administrator profile you're trying to fill as a recruiter or job seeker.

Administrator Duties and Responsibilities

Administrator job description should contain a variety of functions and roles including:

Arranging both in-house and external events.
Using content management systems to maintain and update websites and internal databases;
Attending meetings, taking minutes and keeping notes;
Ordering and maintaining stationery and equipment;
Sorting and distributing incoming post and organizing and sending outgoing post;
Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
Liaising with colleagues and external contacts to book travel and accommodation;
Organizing and storing paperwork, documents and computer-based information;
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Recruiting, training and supervising junior staff and delegating work as required;
Manipulating statistical data;
Managing and maintaining budgets, as well as invoicing;
Devising and maintaining office systems;
Booking rooms and conference facilities;
Liaising with staff in other departments and with external contacts;

Administrator Requirements / Skills / Qualifications

Administrator job description should include these common skills and qualifications:

Diploma or equivalent, a degree in Business Administration or relevant field preferred.
Experience in administrative services or related field.
More education, certifications, or experience is a major advantage.
Exceptional time management, interpersonal, and verbal and written communication skills.
Proactive, organized approach to multitasking.
Strong leadership skills.
Professional appearance, courteous manner, and clear, friendly phone voice.
Ability to remain calm and think clearly under pressure and successfully navigate or diffuse tense situations.
Understanding of accounting principles and bookkeeping software may be required.
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

As a hiring manager, recruiting an ideal Administrator starts with crafting a good job description. Use this Administrator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Administrator may also reference it in preparation for the interview.

Administrator Job Description

Job description of an Administrator

Administrator Duties and Responsibilities

Administrator Requirements / Skills / Qualifications

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