Job For an Executive Assistant at Bradfield Consulting Limited, 18th March, 2019

⏲ Mar 18, 2019, 4:45 PM
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Bradfield Consulting is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexpert employees. We are recruiting to fill the position below: Job Title: Executive Assistant Location: Lagos Job Responsibilities

Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the Partner’s direct attention and where necessary, referring matters to the appropriate managers for action
Devising and maintaining office systems, including data management and filing
Receiving Partner’s visitors
Taking dictation on various matters from Partner
Organizing meetings and ensuring that Partner is well-prepared for meetings
Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
Ensuring busy diary commitments and travel arrangements are managed effectively including producing a daily folder with diary and task sheets
Liaising with relevant individuals, external organizations, etc. to arrange meetings and prepare agendas
Maintaining confidentiality, recording and filing system for Partner’s office
Undertaking any other duties as may be requested by the Partner. Extensive experience supporting C-level executives is preferred.
Organizing and maintaining Partner’s diary and email account, as well as scheduling appointments for Partner
Coordinating and scheduling Partner’s daily agenda and to-do list, as well as daily, weekly and monthly calendar appointments. Also, managing and organizing Partner’s personal agenda, meetings, travels, correspondence and daily routine calls
Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, print attachments, maintain network database, receive and send packages, type and dispatch all Partner’s correspondence. Also, collecting and opening all paper mail addressed to Partner
Managing incoming and outgoing telephone calls, enquiries and requests, and handling them when appropriate
Coordinating and scheduling all business and personal vacation travel arrangements for Partner and occasionally, accommodation

Requirements Educational Requirements:

A University Degree from a prestigious institution in the country (a foreign degree will be an added advantage).

Minimum Experience:

Minimum of 10 years post qualification experience in similar capacity working with Senior management and executives
International exposure in dealing with various cultures/personal styles will be a plus.

Competences:

International exposure/experience preferred
Ability to prioritize administrative duties and complete work within set times
Perform work at a high level of competence, demonstrating sound grammatical skills and a strong attention to detail
Flexible and mature approach to work
Proficiency in MS Word, PowerPoint, Excel and Outlook (email & calendar system).
Must possess excellent communication and persuasive skills; ability to prepare a variety of written communication, including emails, letters, request and formal correspondence
Must possess an amiable personality and people-management skills
Must be a self-starter, result oriented and highly motivated
Must be confident and able to work with minimal supervision
Ability to maintain grace under pressure