Employment Opportunities at ActionAid (AA) Nigeria

ActionAid (AA) Nigeria is an affiliate of ActionAid International, which is a global alliance of organisations working towards achieving a world without poverty and injustice in which every person enjoys the right to a life with dignity. As a large and visible development organisation, we work in more than 40 countries in Africa, Asia, Europe and America. Our expertise lies in community-led approaches to development and working through partnerships with the poor and other grass root organisations.

We are recruiting to fill the positions below:     Job Title: Communications Officer (SARVE II Project) Location: Abuja Reporting to: Communications Coordinator / Programmes Coordinator (SARVE II) Grade: 5 Line Management: None

Job Purpose

• The Communications Officer will support the “System and Structure Strengthening Approach against Radicalization to Violent Extremism (SARVE II) Project in Kogi and Nasarawa States” in line with ActionAid Nigeria’s (AAN’s) Communication Strategy; community relations and publicity to influence and inform the project’s stakeholders, beneficiaries, Staff, Partners and Donor in line with the project’s objectives
• S/he will also liaise with the Communications Coordinator to provide support on the different thematic functions at ActionAid Nigeria on publications, publicity & press relations to drive the advocacy arm of AAN.

Specific Responsibilities

• Facilitate and ensure delivery of communications requests from SARVE II project within specified timeline
• Develop and implement innovative and effective communication and media strategies for the project
• Support other AAN communications strategies for all initiatives including fundraising
• Responsible for quality assurance of documentation and publishing of all SARVE II and other AAN manuals and publications.
• Support in building the capacity of AAN Staff and its partners in understanding, documentation and communication of AAN’s thematic areas.
• Support the development and strengthening of partnerships among partners, government departments and NGOs for effective collaboration and co-ordination on strategic national and global concerns.
• Support content development for AAN policy influencing, website and other social media platform.
• Oversee production of digital and multimedia communications content to promote AAN’s brand, particularly the SARVE II project.
• Any other responsibilities as assigned by Line Manager.

Key Working Relationships

• Internal: AAN Staff
• External: The Media, Relevant Government Agencies, Donor Community, Partners, INGO Community and other stakeholders.

Persons Specifications Education/ Qualifications:

• First Degree in Communications, Socials Sciences or Arts / Humanities
• Membership of NUJ, APCON and other relevant professional bodies Experience
• At least 3 years work experience 2 of which should be in communication field in the development sector
• Website development and digital communications experience
• Capacity building experience including training and facilitating
• Experience working with the media
• Familiarity with popular media sector and previous relationship with same.

Skill Abilities:

• Online i.e. website management and digital communications
• Understanding of the role of advocacy work and communication in development.
• Strong communication and writing skills
• Ability to provide practical solutions within set deadlines.
• Good computer skills especially in the use of publishing tools
• Multi-tasking skills
• Public Speaking skills
• Excellent planning and prioritisation skills
• Strong interpersonal skills.

Personal Qualities:

• A person of integrity
• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• A self-motivated person able to work without close supervision
• Effectively promote AAN’s mission, values and objectives.

How to Apply Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Communications Officer (SARVE II Project) - Abuja as the subject of the mail. Click here to download the Application Form (MS Word) Click here for more information (PDF) Note

• Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
• ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
• While we respect all applicants, interview dates will be communicated only to shortlisted candidates.

Application Deadline  5th February, 2020.

Job Title: Finance Advisor Location: Abuja Responsible to: Finance Manager (PARTNERSHIP) Grade: 6 Line Management: None

Overall Purpose

• The post holder will ensure maintenance of adequate financial integrity in supporting quality and timely data input for generation of financial reports, review and analyze accounting ledgers.
• S/he will also contribute to strengthening the internal control and accounting systems of AAN and partner organizations.

Specific Responsibilities

• Work with the Finance Manager on the financial planning processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National Plans.
• Assists in the preparation of financial reports as required by the project
• Attend to project specific internal/external audit
• Work with other members of the project team in planning and forecasting
• Follow through AA Nigeria communication procedures with donor and implementing partners
• Strictly adhere to AA Nigeria policies and procedures and observance with agreement or donor Memorandum of Understanding (MoU)
• Support Implementing partners organisations’ grant management process
• Provide organizational development support to Implementing partnerorganisations
• Support capacity assessment, financial and accounting processes review, and prepare reports on partner organizations as may be assigned by the Finance Manager-Partnership
• Provide financial support to fundraising and proposal writing for the organisation
• Monitor and review staff advances, retirements; and post hold journals
• Responsible for reconciliation of projects, bank accounts and other assigned ledgers
• Any other duties as assigned by line manager and Management

Persons Specification Education/Qualifications: Essential:

• First Degree in Accounting/Finance

Desirable:

• Relevant accounting professional certification. E.g ICAN

Experience:

• At least four (4) years post NYSC experience, three (3) of which should have been spent in a finance position.
• Experience in implementing financial control systems

Desirable:

• Development sector experience as a finance person

Skills/Abilities:

• Sound Practical Knowledge of any accounting software and Spreadsheets
• Ability to work well with or without supervision
• Ability to work under pressure
• Ability to interface effectively with other members of staff and solve problems using own initiative

Personal Qualities:

• Excellent interpersonal and communications skills
• Accuracy and attention to details
• High sense of integrity
• Willing to work additional hours at crucial times
• Ability to work with minimal supervision
• Effectively promote the AAN’s mission values, and objectives

Key Working Relationships:

• Internal: All AAN staff
• External: AAN Partners and other stakeholders.

How to Apply Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Finance Advisor - Abuja as the subject of the mail. Click here to download the Application Form (MS Word) Click here for more information (PDF) Note

• Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
• ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
• While we respect all applicants, interview dates will be communicated only to shortlisted candidates

Application Deadline 5th February, 2020.

Job Title: Logistics Assistant Location: Abuja Reporting to: Logistics Advisor Grade: 4

Job Purpose

• The Logistics Assistant will be responsible for providing an effective and efficient administrative support in the Logistics unit
• S/he will work closely with the Logistics Advisor to facilitate the smooth running of the unit as well as ensure effective vehicle & facility management in accordance with ActionAid Nigeria (AAN) policy.

Specific Responsibilities

• Provide administrative support for the Logistics unit
• Support the administration of vehicle maintenance and computation of private mileage
• Support both local and international travels, including ticket and hotel reservations as well as processing of necessary payments
• Support visa procurement, security check documents for all staff on international travels
• Supervise and ensure prompt delivery of mails and other messages in the Country Office
• Facilitate finance support for official banking transactions
• Coordinate movement of staff and AAN stakeholders (Partners, Board, consultants and AA staff) while adhering to all road safety rules and regulations both at Local and Federal levels.
• Ensure all AAN vehicles are kept clean, fuelled and fit for travel at all times Ensure proper reporting of all incidents involving AAN vehicles
• Ensure proper documentation of all AAN vehicle particulars and updated vehicle Log books
• Ensure proper documentation of all Consultant Drivers profile
• Support Logistics Advisor in facility management, ensuring conducive working environment for staff
• Coordinate minor repairs of working tools in the office premises
• Coordinate service providers in the facility maintenance
• All other responsibilities as assigned by the Line Manager.

Key Working Relationships

• Internal: All Staff
• External: Partners, Donors & other stakeholders

Persons Specifications Education / Qualifications:

• Minimum of a National Diploma in Business Administration or Social Sciences / Art Vocational Certification.

Experience:

• A minimum of 2 years work experience
• Experience in office administration
• Experience in managing vehicles (including driving), travels and facilities  Experience in an international development agency  Skill Abilities
• Demonstrable IT skills
• Excellent interpersonal and communication skills with fluency in written and spoken English
• Good knowledge of FRSC rules and guidelines
• Good knowledge of Abuja roads especially and road network in Nigeria Creative and takes initiative.
• Excellent administrative skills.

Personal Qualities:

• A person of integrity
• Willing to travel at short notice
• Creative and takes initiative
• Ability to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self motivated person able to work with minimum supervision
• Willing to work on weekends when required.

How to Apply Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Logistics Assistant - Abuja as the subject of the mail. Click here to download the Application Form (MS Word) Click here for more information (PDF) Note

• Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
• ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
• While we respect all applicants, interview dates will be communicated only to shortlisted candidates.

Job Title: Sponsorship Finance Manager Location: Country Office, Abuja Grade: 8 Responsible to: Head of Finance Line Management: Finance Advisor

Overall Purpose

• The Sponsorship Finance Manager will be required to ensure the financial and legal integrity of the organisation within the framework of the policies and procedures established and the requirements of the local law. This position involves a full range of financial control and management activities.
• S/he will support in making key strategic decisions of both the Local Rights Programme (LRP) and Sponsorship administration as a whole; as well as provide input to strategic plans especially with regards to quantitative performance measures and indicators.
• The position holder will take a lead on the local child sponsorship initiative in terms of designing implementation of appropriate system of accounting and internal control; coordinate the roll out of financial implementation plan of the local child sponsorship in specific locations as will be decided by ActionAid Nigeria and ensure it effectiveness, efficiency and compliance with relevant standards and law.
• Within the context of the above, the role will cover both ActionAid International supported Child Sponsorship mechanism and the local ActionAid Nigeria’s Community Sponsorship initiative.

Specific Responsibilities Planning:

• Engage in and lead critical planning of financial processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National LRP Plans.
• Ensure that above plans are consistent with guidelines and procedures agreed with ActionAid and in accordance with specific needs of the LRP.
• Contribute to development and implementation of LRPs Plans and Budgets.

Financial Reporting:

• Ensure that accurate and timely financial and management reports are prepared and issued to the partner organisation’s CEOs, ActionAid Nigeria Management as specified in the MOU or as agreed.
• Ensure that effective systems are in place to allow adequate financial monitoring.
• Capture financial transactions data into SUN
• Ensure timely review of the quarterly financial reports in relation to the programme reports of LRPs.
• Support in the preparation of the Mid-Year and Annual Finance Report in relation to the LRPs Components.
• Support in ensuring that funds are released on timely basis, relevant report and analysis are carried out at partner levels (e.g. monthly management account, bank reconciliation, staff debtor schedules etc.)
• Liaise with Sponsorship focal persons to regularly define and provide report to sponsors.
• Track income received from Probal report in relation to each LRP spent level.

Audit:

• Work with the Internal Auditor to ensure that financial statements of LRP Partners comply with local statutory requirements.
• Coordinate management response of partner organisation to internal and external audit findings, and to ensure proper follow up on agreed recommendations of both internal and external auditors by partners.

Organisational Development Support:

• Provide technical support to all staff in the LRP Programme and LRP Partners.
• Assist in the recruitment, assessment and on job training of finance and non – finance staff or community representatives in the projects.
• Support partner organizations in ensuring that statutory deductions such as PAYE/NHF/pension/witholding tax are deducted and timely remitted to relevant agencies.
• Support in ensuring development of accounting policies and procedures in LRPs.
• Support in ensuring that insurance/assurance policies on Assets and Staff respectively are taken up.
• Support LRP partners appraisal, assessment and selection process.
• Support in providing quality control checks on ensuring that valid input data are entered into the accounting systems.
• Provide financial advice, assistance and training to the CEO and other LRP Programme staff and community personnel as required for them to improve on their financial management skills.
• Monitor LRP and organizational performance to ensure reduced risk of loss of AAN funds and/or integrity.
• Ensure that AAN funds and assets are being used for rightful purposes as intended by the supporters.

Risk Management:

• The post holder should safeguard the organization from errors that may result in high sponsor withdrawal rate, loss of funding, heavy penalties due to non-compliance with legislation and loss of integrity, low staff productivity and moral.
• Any other work as may be assigned by the Head of Finance, Director of Finance and other appropriate officers.

Key Working Relationships:

• Internal: Entire AAN staff
• External: LRP Partners and other stakeholders.

Persons Specification Education / Qualifications:

• First Degree in Accounting / Finance
• Master's Degree in relevant studies
• Nationally recognised Professional Accounting Qualification.

Experience: Essential:

• At least 8 years post NYSC experience
• At least 4 years post professional qualification experience with 2 years in a managerial position
• Experience in implementing financial control systems
• Experience in using SUN Accounting Systems & Spreadsheets.

Desirable:

• Experience in working with International development agencies in a similar position.
• Audit firm experience
• Experience of working in a multi-cultural environment.

Skills/Abilities:

• Excellent management & leadership skills
• Excellent skills in facilitation and capacity building for inter-linkages between staff, partners & stakeholders
• Ability to work well with minimum supervision
• Ability to work under pressure
• Ability to multitask
• Negotiation skills
• Ability to interface effectively with other members of staff and solve problems using own initiative
• Demonstrable versatility in use of IT (MS office Suites, Outlook email.

Personal Qualities:

• Excellent interpersonal and communications skills
• Accuracy and attention to details
• High integrity
• Willingness to work additional hours when necessary.

How to Apply Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Sponsorship Finance Manager - Abuja as the subject of the mail. Click here to download the Application Form (MS Word) Click here for more information (PDF) Note

• Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
• ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
• While we respect all applicants, interview dates will be communicated only to shortlisted candidates.

Job Title: Director, Resource Mobilisation & Innovations Location: Abuja Reporting to: Country Director Grade: 10 Line Management:  Resource Mobilisation Coordinator, Fundraising Coordinator, Business Development Advisor, Supporter Services Advisor & Sponsorship Communications Advisor

Overall Job Purpose

• The Director will set and lead the organisations fundraising strategy, creating new businesses with public and private sector donors including bilateral, multi-lateral agencies and foundations in line with ActionAid Nigeria country strategy, programmatic vision, goals and mission.
• The post holder will be a member of the Senior Management & Country Management team and will oversee the operations of the resource mobilisation unit by raising funds through child sponsorship, community sponsorship, institutional donors and other platforms applicable to ActionAid Nigeria as well as coordinate positive relationship with these donors/development partners by leading the process of ActionAid seeking and responding to new and existing fundraising opportunities
• S/he will also be responsible for supervising and developing the Resource Mobilization team.

Key Responsibilities Institutional Fundraising:

• Coordinate the process of developing and updating ActionAid Nigeria Donor mapping and coordinating the process of mapping institutional funding opportunities with other units
• Work with the Country Director to lead the process of negotiation with donors, peers and consortium members on fundraising opportunities.
• Lead the process of developing fundraising strategy, and implementation
• Link and interact with ActionAid Federation on issues around resource mobilisation and donor management
• Coordinate the development of concept notes and proposals on existing opportunities
• Coordinate the process of interacting with existing donors and maintaining a cordial relationship with them
• Identify and organise opportunities and fora for learning and innovation around programing and fundraising
• Maintain relationship with peer organisation and lead private sector development organisation for joint proposal development and implementation
• Create a partnership plan for identifying, cultivating and managing relationships and negotiations with donors and external partners for development of multi-year programmatic initiatives.
• Direct intelligence gathering, competitive analysis and decision-making, capture, partnering and proposal development for funding opportunities.
• Ensure quality assurance of new and renewed proposals submitted to donors, including full compliance to donor requirements and criteria.
• Ensure compliance with multi donor guidelines and implementation timeline

Administration and Management:

• Lead the development, and maintenance of internal systems to support effective resource mobilization
• Develop and implement three years planning document and strategy for the Resource Mobilisation Unit
• Develop and implement a plan for building capacity of country staff to identify, capture, develop business opportunities, and regularly report on business progress.
• Supervise, deploy and develop a team of skilled and effective professionals who successfully support and implement resource mobilization functions.
• Create an environment of accountability, motivation, professional growth and high productivity.
• Foster effective working relationships, engagement and responsiveness of operational support functions essential for successful resource mobilization including communications and marketing, recruitment, budgeting, and other internal operations functions.

Fundraising / Child Focused Programming:

• Develop Individual Giving/Corporate Social Responsibility approaches for ActionAid Nigeria.
• Facilitates development of quality High Value project proposals and subsequent program reporting, in a timely fashion
• Provide support and technical advice to the relevant programme, finance and partner staff in project planning, design, budgeting, implementation and reporting for projects.
• Provide field support and technical advice on funding activities within the framework of Child sponsorship policies
• Facilitate Child sponsorship training for ActionAid staff, partners and Community Resource Persons (CRPs)
• Facilitate capacity building workshops for stakeholders on Child’s Right Collate and report ActionAid Nigeria’s activities on Child Focused programming to sponsors and International colleagues
• Coordinate ActionAid Nigeria’s NK (or alternate) database management.

Reporting & Accountability: Lead in the development of unit work plans

• Ensure the maintenance of project implementation and report tracking system Ensure production of reports to sponsors
• Ensure the provision of periodic reports and special reports on activities carried out (such as appraisals, child message collection exercises reports) by Child Sponsorship Unit
• Lead in the development of strategic documents such as country and programme strategy papers, which chart out the way forward for child sponsorship related work in ActionAid Nigeria.

Internal Relationships:

• Entire ActionAid staff

External Relationships:

• Donors, Networks, Partner Organizations & other relevant stakeholders.

Persons Specifications Education / Qualifications:

• First Degree in Social Sciences or Arts / Humanities
• Master's Degree in a related field
• Membership of relevant professional Institute

Experience:

• A minimum of 10 years work experience
• At least 5 years experience at Senior Management position of which must be in the development sector in a similar role
• Wide experience working in a fundraising environment and raising resources from institutional and other donors
• Experience developing and delivering fundraising strategies
• Experience writing successful funding proposals
• Experience managing a business development team.

Skill Abilities:

• Strong writing skills
• Strong analytical/problem solving skills.
• Ability to influence and encourage others to new concepts and ways of working within an environment of change
• Excellent planning and prioritization skills
• Demonstrable IT skills
• Proven fundraising skills with the ability to achieve financial targets
• Excellent presentation skills
• Excellent staff management and interpersonal skills
• Highly numerate
• Excellent Skills in policy analysis and interpretation.

Personal Qualities:

• Effectively promote AAN’s mission, values and objectives
• A person of integrity
• Creative and takes initiative.
• Ability to work effectively in a diverse team environment
• Willing to work additional hours at crucial times
• Self-motivated person able to work without supervision
• Proven leadership qualities
• Commitment to delivering high quality service
• Flexible and adaptable approach to work demands across the whole organisation
• Able to maintain strong working relationships with key donors.

How to Apply Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Director, Resource Mobilisation & Innovations - Abuja as the subject of the mail. Click here to download the Application Form (MS Word) Click here for more information (PDF) Note

• Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
• ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
• While we respect all applicants, interview dates will be communicated only to shortlisted candidates.

Application Deadline  5th February, 2020.