Payroll Administrator Job Description

What is the job description of a Payroll Administrator? What are the duties and responsibilities of a Payroll Administrator? What does a Payroll Administrator do?

Job description of a Payroll Administrator

Payroll Administrators are responsible for payroll processes, computing wages, and ensuring that employees' salaries are paid correctly and on schedule.

This Payroll Administrator job description example includes the list of most important Payroll Administrator duties and responsibilities as shown below. It can be modified to fit the specific Payroll Administrator profile you're trying to fill as a recruiter or job seeker.

Payroll Administrator Duties and Responsibilities

Payroll Administrator job description should contain a variety of functions and roles including:

  • Providing information and answering employee questions about payroll related matters.
  • Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
  • Maintaining employee records.
  • Coordinating with the HR department to ensure correct employee data.
  • Providing administrative assistance to the accounting department.
  • Calculating payable hours, commissions, bonuses, tax withholdings, and deductions.
  • Preparing and issuing earnings statements.
  • Issuing paychecks and managing direct deposits.

Payroll Administrator Requirements / Skills / Qualifications

Payroll Administrator job description should include these common skills and qualifications:

  • High school diploma/GED required.
  • Degree in business administration, finance, or accounting preferred.
  • 2+ years of experience working in a payroll office.
  • Proficiency in Microsoft Office and payroll software programs.
  • Working knowledge of relevant legal regulations.
  • Able to prioritize and multitask effectively.
  • Strong numerical aptitude and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Good time management and organizational skills.

As a hiring manager, recruiting an ideal Payroll Administrator starts with crafting a good job description. Use this Payroll Administrator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Payroll Administrator may also reference it in preparation for the interview.

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