Procurement Assistant at Connected Development

⏲ Feb 5, 2020, 8:04 AM
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Connected Development [CODE] is a non-government organization [NGO] that envisions a world where all people – even in the most remote areas of the globe – can hold their government accountable. Our mission is to empower marginalized communities in Africa. We strengthen local communities by creating platforms for dialogue, enabling informed debate, and building the capacities of citizens on how to hold their government accountable. CODE provides marginalized and vulnerable communities with resources to amplify their voices with independence and integrity while providing the communities with information that ushers social and economic progress. To enhance effective democratic governance and accountability, CODE creates platforms [mobile and web technologies] that close the feedback loop between citizens and the government. With global expertise and reach, we focus on community outreach, influencing policies, practices, and knowledge mobilization.

We are recruiting to fill the position below: Job Title: Procurement Assistant Location: Abuja

Role Purpose

Ensure that the items bought match the request, and are of good quality, reliable, appropriate and at a reasonable price.
To Coordinate Vendor Payment between procurement and Finance team, ensure vendor timely payments, Support admin procurement and serve as field office interface with country office log team Respond efficiently and quickly to purchase requisitions, and follow up, maintain record of supplies.

Key Areas of Accountability

Issuing Purchase Order for service providers as provided for in the Procurement Manual to ensure goods and services are acquired at competitive prices.
Record all incoming goods, their dispatch and timely delivery to projects. Ensure complete documentation of procurement actions consistent with SC Nigeria policy is kept on file.
Maintain the procurement file and ensure that it is up to date with all documentation and information relating to any procurement undertaken.
Produce weekly basis, the Procurement Tracker
Collect the Procurement Requests from the Program, other departments and field offices
Based on CODE’s procurement manual, issue POs to vendors and follow up with delivery
Update the supplier database based on CODE’s standard
Ensure procurement is done in accordance with CODE’s Procurement Policy and Procedures.
Maintain file index (soft Copies/hand copies) for all purchases by category, grant and location.
Respond to queries in a professional and timely manner in respect of status and delivery of goods to locations/programs.
Receive and inspect goods delivered and properly document the process.
Adhering to all the necessary procedures as stipulated in the office procedures manual SL policies and donor regulations.
Support the pre-qualification of service providers as provided for in the Procurement Manual.

Communications:

Communication with vendors or suppliers
Produce regular update on PRs received from Program and field offices

Other Activities:

Organized procurement review meeting with programme.
Any other tasks as may be required by supervisor

Qualifications and Experience

Level of Education - B.Sc / HND in any related discipline.

Essential:

Attention to detail and excellent numeracy.· Good experience in: purchasing, with good negotiating skills. Ability to keep clear and concise records.
Commitment to CODE’s child safeguarding policies, equal opportunity and gender policies.
Commitment to humanitarian and development principles principles and with the aims and objectives of CODE
Diplomacy, tact and negotiating skills.
Team-working skills.
Flexibility and adaptation in response to changing needs.

Desirable: