New Job Vacancies at Malaria Consortium

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Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions. We are recruiting to fill the position below:     Job Title: Zonal Project Manager Locations: Sokoto, Zamfara & Jigawa / Katsina Department: Management Length of contract: 2 years Role type: National Grade: 9 Travel involved: In-country travel Child safeguarding level: TBC Reporting to: Senior Project Manager Direct reports: M&E, Admin / Supply Chain , Accounts Officers and LGA cluster supervisors Slot: 3 Country and Project Background The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded support to National Malaria Programme, SuNMaP (2008 - 2016). The office had presence in 23 states of the country and has managed at various times, about 15 projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

• Malaria control/elimination;
• Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea;
• Nutrition; and
• Neglected tropical diseases (NTDs).

Malaria Consortium has recently received grant from the Good Ventres to implement SMC in three West African countries including Nigeria. In Nigeria, malaria consortium has decided to use the fund to continue SMC implementation in the 4 states it has been supporting since 2013 with UNITAID (Sokoto and Zamfara), DFID (Katsina and Jigawa) and BMSMC (Katsina) funds. Under this new funding and any anticipated additional funding, all malaria consortium SMC activities in county will be consolidated into a single project and managed by senior project manager who will report to the country programme manager. Job Purpose

• To work with the country office team and SMC Senior Project Manager to effectively manage project activities and resources, provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at national and sub-national level.

Key Working Relationships

• The Sate Project manager would be working with the state team and stakeholders in their zones, especially the State Ministries of Health and LGA Departments of Health/PHC, manage the rollout and implementation of the SMC activities in project states.
• S/he would report to the Senior Project Manager.

Scope of Work

• The State Project Manager (ZPM) would support the programme activities at zonal and state levels, being in charge of a cluster of states to ensure timely project delivery of the programme to achieve given targets and objectives.

Key Accountabilities (percent of time spent on each area) Project Management (60%):

• Work with the programme team and other relevant personnel in the country office to lead activities for smooth project start up and planning in line with the SMC Malaria Project Implementation Plan.
• Work with the relevant personnel to prepare all necessary project start up and planning tools on time.
• To build and performance manage an effective and technically unsurpassed SMC project team in their states.
• Work directly with the SPM and be responsible for coordinating overall project implementation in the states and see that activities are carried out on time and within budget.
• Liaise regularly with the SPM to provide timely and comprehensive updates and reports as required.
• Liaise with other partners relevant for successful SMC malaria implementation in the state.
• Line manages an effective and technically sound SMC project team in the state.
• Liaise with state stakeholders to get their buy-in and ensure effective implementation of SMC activities in the state
• Ensure the mass drug distribution campaign is carried out according to guidelines, and in compliance to donor funding requirements
• Organize and participate in the training of State, LGA and community volunteers teams involved in the distribution activities
• Participate in the state and LGA level microplanning meetings for the distribution activities
• Be responsible for timely financial accountability for any disbursed funds for project activities in the state
• Support SMOH to develop SMC scale - up plan especially in the period after the project period
• Duty of care on all campaign personnel.
• Work with the project team to develop and implement annual work plans.
• Work closely with the SPM to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it.
• Work with the country finance team and project finance associate to prepare and track progress of project and activity budgets.
• Be responsible for zonal project budget management and reporting
• Be responsible for preparing project progress report, which is submitted to the SPM and regional programme director quarterly, including narrative reports on a timely basis.
• Work with finance team and SPM to prepare quarterly financial reports.
• Work with the relevant country personnel and the SPM to prepare an exit strategy and to implement it, to see to the smooth end of the programme.
• Coordinate with other donors and implementers to ensure complementarity of implementation of the SMC malaria project in project states by leveraging resources and harmonizing efforts where possible.
• Work with the Country Communication Manager, the Country Technical Coordinator, SPM, for social mobilization to see that a programme communications strategy is developed and implemented.
• Coordinate the documentation of SMC supported activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference.
• Contribute to SMC coordination meetings in form of progress updates and power point presentations.
• Be responsible for quarterly lessons identification and learning documentation and dissemination.
• Be responsible for building functional partner relationships among the project’s stakeholders.
• Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
• Work with the project M&E Officer and Country M&E Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to PI.

Technical contributions (10%):

• Work with the project teams, SPM and the Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Country Technical Coordinator to obtain regional or global technical support.
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes.

Technical performance management and Quality Assurance (20%):

• Take the lead in monitoring and evaluating project performance.
• Keep abreast with evidence and best practices that are related to the project.

Representation (10%):

• Work with the Country Director, Country Technical Coordinator and SPM to participate in national level meetings and workshops to represent Malaria Consortium at programmatic and coordination events,
• Work with the Country Director, Country Technical Coordinator and SPM to keep key national stakeholders abreast with the project.
• To exert influence and to advocate for Malaria Consortium’s key technical positions and promote best practice in SMC interventions

Person Specification, Qualifications and Experience Essential:

• Postgraduate or Master's degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement.
• Extensive experience of working at national or state level in developing countries.
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets
• Proven leadership skills and team leading
• Experience in advocacy and policy influencing
• Excellent written and spoken English

Desirable:

• Experience on SMC-supported project
• Advance knowledge of Microsoft office

Work-based Skills and Competencies Essential:

• Proof of strong interpersonal and negotiating skills
• Experience in using participatory adult learning techniques and previous experience in mass drug distribution campaign activities
• Excellent report writing and presentation skills are also needed.
• Understanding of public health issues in Nigeria

Core Competencies Delivering results (Level C - Supports others to achieve results):

• Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
• Supports others to plan and deliver results
• Supports others to manage and cope with setbacks

Analysis and use of information (Level C- Works confidently with complex data to support work):

• Interprets complex written information
• Works confidently with data before making decisions: for example; interpreting trends, issues and risks
• Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications (Level C - Adapts communications effectively):

• Tailors communication (content, style and medium) to diverse audiences
• Communicates equally effectively at all organisational levels
• Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
• Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering (Level C - Builds strong networks internally and participates actively in external networks and think tanks):

• Builds strong networks internally
• Participates actively in external networks and/or think tanks.
• Engages with relevant experts to gather and evaluate evidence
• Shares and implements good practice with internal and external peers

Leading and motivating people (Level C - Effectively leads and motivates others or direct reports):

• Gives regular, timely and appropriate feedback,
• Acknowledges good performance and deals with issues concerning poor performance
• Carries out staff assessment and development activities conscientiously and effectively
• Develops the skills and competences of others through the development and application of skills
• Coaches and supports team members when they have difficulties

Flexibility/ adaptability (Level C - Supports others to cope with pressure):

• Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
• Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
• Sets realistic deadlines and goals for self or team

Living the values (Level C - Supports others to live Malaria Consortium’s values):

• Demonstrates personal integrity by using role position responsibly and fairly
• Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic planning and thinking and sector awareness (Level B - Is aware of others’ activities and vice versa in planning activities):

• Takes account of team members and others’ workloads when planning
• Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
• Has a good understanding of the sector in which Malaria Consortium works

Salary N5,386,500 gross per annum.     Job Title: Senior M&E Officer Locations: Sokoto, Zamfara and Jigawa/Katsina Department: Technical Length of Contract: 3 years Hours: 40 Reporting to: Line manager: Zonal Project Manager/State Technical Officer Grade: 8 Job Purpose

• The Senior M&E Officer will serve as the main focal person for all Research, MEAL (Monitoring, Evaluation, Accountability and Learning) activity which includes data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen health management information system in Global Fund project in the state
• S/he will assist and report to the state project manager / State technical officer regarding the monitoring and evaluation of project activities.

Scope of Work

• The incumbent will work as part of the project team under the direct supervision and guidance of the state coordinator (Sokoto, Zamfara and Jigawa / Katsina states) and indirectly through the SMC project manager for the attainment of the project goal.

Key Working Relationships

• The officer working under the line-management of the State Coordinator and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the project as per the specified job tasks and expected deliverables.

Key Accountabilities Technical Contributions (50%):

• Plan and implement M&E activities in the approved work plan under the guidance of the Zone Project Manager/ state coordinator
• Based on the MEAL plan for the project, develop, review, and ensured correct implementation of the Global Fund Malaria MEAL state MEAL Implementation Plan and procedures
• Lead the set up and maintenance of a project database and linkages with the national DHIS version 2 platform for reporting
• Ensure availability of high quality routine data for all malaria indicators / parameters (both case management and prevention) and other project related data from all levels of health facilities (3o, 2o, 1o)
• In Niger and Kebbi, to also ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making by facilitating data collection and entry from:
  • CORP’s service utilization register
  • CORP’s status update form to capture changes to the CORP’s status in relation to the project (e.g. withdrawal, change of supervisor, lost to follow ups, etc.)
  • Supervision checklist to capture the details of the supervision visits
  • Demand creation activity recording form to capture activities carried out by the demand creation team
  • A logistics form that captures the logistic component of the project, including drug distributions, and other related equipment and tools
• Plan regular data quality assessments, and ensure the completeness, consistency and validity of routine data
• Work with the M&E Manager on timely submission of high quality programmatic Progress Update and Disbursement Request (PUDR) and the validation of such on a quarterly basis according to the approved project performance framework
• Work with project team to facilitate the documentation of activities in form of reports and ensure proper archiving of such for easy access and reference
• Plan and coordinate quarterly routine monitoring visits to project supported sites and provide supportive supervision
• Provide direct technical assistance and capacity building for state and LGA level implementers in the design and implementation of GF- supported monitoring and evaluation activities
• Participate in project assessments, evaluations and design including development of survey protocols with support from country office and advisors
• Perform other duties as assigned.

Program Management (10%):

• Support SMoH staff with coordinating program management activities, by ensuring that the recommended coordination meetings hold at the LGA and state levels
• Work with the state and LGA Ministry of Health staff to ensure that reports are obtained from all health facilities within the state through appropriate state-specific mechanisms
• Participate in regular monitoring and supervisory visits to the GF-supported health facilities, and ensure that action plans are developed for identified gaps
• Support health facilities with ensuring that all items in the action plans are addressed and all outstanding gaps are closed

Accountability (10%):

• Support programming staff to engage key populations in monitoring and evaluating program’s performance and to incorporate participatory methods into M&E systems in Nigeria
• Orient program staff and partners on the basic principles and practices of beneficiary accountability in Nigeria
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries
• Ensure that beneficiary feedback is adequately documented, addressed, analysed, and utilized by program teams

Knowledge Management and Learning (20%):

• Ensure that state M&E and program teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions
• Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use for the state, and to document and incorporate lessons learned into program design and implementation
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates to national level (MC and government)
• Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives
• Support knowledge management systems and practices to gather, document and share best practices with project team, MC country office, government and technical partners. Collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
• Promote adoption of the best practices in knowledge management by other project staff and government partners

Representation (10%):

• Liaise with technical counterparts in the State Ministry of Health, PRs, SRs, and other local stakeholders engaged in malaria activities in Nigeria
• Participate in events/ meetingsrelated to Monitoring, Evaluation and research, including quarterly Principal Recipient and Sub-recipients quarterly review meetings
• Actively participate in the M&E Community of Practice with other PR, SRs and government M&E staff

Qualifications and Experience: Essential:

• Degree in Statistics, Demography, Mathematics or any other relevant quantitative discipline
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Experience in managing HMIS and CLMS as well as familiarity with Nigerian public sector health systems and Global Fund programme implementation will be added advantages.
• Experience in survey design and implementation, development of data bases and analysis and write up of survey results
• Demonstrated skills in data management and quantitative data analysis

Desirable:

• At least 3 years' experience attending quarterly Principal Recipient and Sub-recipients quarterly review meetings
• Fluency in written and spoken English

Work-based Skills and Competencies Essential:

• A solid understanding of health systems strengthening
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Epi Info)
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• The ideal candidate must be attentive to detail, highly organised, flexible and self-motivated with excellent communication skills in written and oral communication
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines

Desirable:

• Skills in qualitative research

Core Competencies Delivering Results:

• Level C - Supports others to achieve results:
  • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
  • Supports others to plan and deliver results
  • Supports others to manage and cope with setbacks

Analysis and Use of Information:

• Level C - Works confidently with complex data to support work:
  • Interprets complex written information
  • Works confidently with data before making decisions, for example; interpreting trends, issues and risks
  • Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and Communications:

• Level C - Adapts communications effectively
  • Tailors communication (content, style and medium) to diverse audiences
  • Communicates equally effectively at all organisational levels
  • Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
  • Resolves intra-team and inter-team conflicts effectively

Collaboration and Partnering:

• Level B - Collaborates effectively across teams:
  • Proactive in providing and seeking support from expert colleagues
  • Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
  • Proactive in building a rapport with a diverse range of people

Leading and Motivating People:

• Level B - Manages own development and seeks opportunities:
  • Manages own development and performance positively
  • Learns lessons from successes and failures
  • Seeks and explores opportunities within Malaria Consortium which develop skills and expertise.

Salary/Benefits

• 4,189,500

    Job Title: Driver Locations: Sokoto and Zamfara Department: Operations Length of contract: 2 years Role type: National Grade: 2 Child safeguarding level: TBC Reporting to: Supply Chain and Admin Officer Job Purpose

• Drivers are a key part of the Malaria Consortium team and our drivers need to be enthusiastic people who are reliable and able to drive safely, this job holder is responsible for operating the vehicle and ensures general safety of assigned vehicle in Sokoto and Zamfara offices.

Scope of Work

• The driver would be responsible for picking up and driving the project officials, pickups and other scheduled appointments. And also will be responsible for performing minor maintenance tasks on the vehicles to assure the functionality of the vehicle.

Key working relationships:

• The officer working under the line-management of the Supply Chain and Admin Officer. Would deliver aspects of the project as per the specified job tasks and expected deliverables.

Key Accountabilities (percent of time spent on each area) Safely Transport Persons and Goods (70%):

• Transport safely Malaria Consortium employees and goods as directed by the line manager
• Always be in possession of a valid driving license and personal identification
• Respect and observe the Nigeria traffic regulations, speed limits and adjust speed according to road and risk conditions (for example, when driving in villages or populated areas)
• Observe Malaria Consortium standard operating procedures for vehicles
• Observe the manufacturer technical conditions of use for all vehicles
• Report any accident immediately to line manager and the nearest police station for purpose of insurance claims
• Assist in loading and off-loading, and fetching water
• Ensure safety of vehicles assigned to you at all times
• Ensure passengers wear seat belts at all times

Vehicle Maintenance and Checklist for Field Trips (20%):

• Responsible for daily and weekly preventive maintenance and report to the line manager any problems with vehicles
• Ensure vehicles are always on full fuel tanks
• Diligently and promptly update the movement and fuel consumption logbook
• Furnish the logbook to the line manager as and when required to facilitate preparation of monthly vehicle and fuel consumption reports
• Always ensure the vehicle insurance and licenses are valid before driving any vehicle
• Alert line manager when service and maintenance schedules are due
• Clean the vehicle inside and outside as and when necessary/ keep your vehicle clean externally and internally at all the times
• Check that items mentioned in the logbook are in the vehicle before leaving
• Perform daily vehicle pre-departure checks to include fuel, engine oil, coolant, lights, tyres, horn, tools and equipment, brakes, windows and mirrors, etc.
• When a field trip is planned, the driver has to inspect and prepare the vehicle the day before leaving and be ready for scheduled departure time
• The driver has also to prepare additional materials according to trip needs (for example, additional fuel tank, stickers, flag, medical and food kits, additional spare tyres)
• Conduct daily, weekly and monthly vehicle check
• Behave in a professional manner at all the times with the understanding that the public associates your behaviour with Malaria Consortium
• Ensures the official vehicles are safely parked within the office environment and approved sites at all times

Security, Communication and Miscellaneous Duties (10%):

• Ensure the vehicle radio communication is in good working condition
• Maintain regular radio communication with the base station while travelling away from the base. Radios should be switched on for communications at all times
• Observe and ensure adherence with security guidelines in the programme area of operation
• Assist Logistics Officer and colleagues in gathering security information analysis especially pertaining to routes to be travelled. To advise the logistician on the security of such routes and whether Malaria Consortium vehicle should travel or not on a given route
• Promptly report all relevant security incidents/concerns to the Logistics Officer
• Carry out other delegated tasks using Malaria Consortium vehicles. Theses may range from mail delivery, payment of bills, picking or dropping of staff or visitors and other similar tasks
• Organise the assigned task in the most efficient and effective manner, so as to minimize vehicle use (fuel consumption, wear and tear)
• Carry out any other duties as requested by the Logistics Officer and any senior staff
• Follow Malaria Consortium’s security protocol at all times

Person Specification Qualifications and experience: Essential:

• Minimum Qualification of O’ Level Certificate;
• Honest, hardworking and pleasant personality with effective interpersonal skills;
• Fluent in English.
• Full driving licence
• Previous experience working as a driver

Work-based skills and competencies: Essential:

• Honest, hardworking and pleasant personality with effective interpersonal skills;

Desirable:

• Knowledge/skills of basic mechanics
• Willingness to learn about security protocals

Core competencies Delivering results:

• Level A - Supports others to achieve results:
  • Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
  • Supports others to plan and deliver results
  • Supports others to manage and cope with setbacks

Analysis and use of information:

• Level A- Works confidently with complex data to support work:
  • Interprets complex written information
  • Works confidently with data before making decisions: for example; interpreting trends, issues and risks
  • Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications:

• Level A - Adapts communications effectively:
  • Tailors communication (content, style and medium) to diverse audiences
  • Communicates equally effectively at all organisational levels
  • Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
  • Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering:

• Level A - Builds strong networks internally and participates actively in external networks and think tanks:
  • Builds strong networks internally
  • Participates actively in external networks and/or think tanks.
  • Engages with relevant experts to gather and evaluate evidence
  • Shares and implements good practice with internal and external peers

Leading and motivating people:

• Level B - Effectively leads and motivates others or direct reports:
  • Gives regular, timely and appropriate feedback,
  • Acknowledges good performance and deals with issues concerning poor performance
  • Carries out staff assessment and development activities conscientiously and effectively
  • Develops the skills and competences of others through the development and application of skills
  • Coaches and supports team members when they have difficulties

Flexibility/ adaptability:

• Level A - Clarifies priorities and ensures learning from experience:
  • Clarifies priorities when leading change
  • Sees and shows others the benefits of strategic change.
  • Helps colleagues/team members to practice stress management through prioritization of workloads and modelling of appropriate self-management and care
  • Makes time to learn from experience and feedback, and apply the lessons to a new situation

Living the values:

• Level A - Supports others to live Malaria Consortium’s values:
  • Demonstrates personal integrity by using role position responsibly and fairly
  • Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic planning and thinking and sector awareness:

• Level A - Keeps up to date with the internal and external environment:
  • Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors,
  • Looks beyond the immediate operations to prospects for new business,
  • Engages with appropriate internal and external sources to establish major influences on future plans

Salary N1,017,450.     Job Title: Field Finance Officer Locations: Sokoto, Zamfara and Jigawa/Katsina Department: Finance Length of contract: 3 years Role type: National Grade: Reporting to: State Coordinator Job Purpose

• The state Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.

Scope of work

• The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
• The State finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.

Key working relationships:

• The State finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office.
• Indirectly they report to the Financial Accountant based in Abuja.

Key Accountabilities (percent of time spent on each area) Financial transactions (60%):

• Receives all invoices from suppliers and prepares the Invoice authorisation forms.
• Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
• Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
• Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
• Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.

Payment processing (30%):

• Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
• Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
• Issue all travel and activity advances to staff and consultants.
• Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
• Post payments onto PS Financials ensuring accuracy and timeliness.

Petty Cash (10%):

• Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
• Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
• Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
• Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.

Qualifications and Experience Essential:

• HND or Bachelors in Accounting or relevant degree
• At least one year in a Finance/Accounts Officer position.
• Working knowledge of accounting software

Desirable:

• Experience of working in a smaller remote field office as the lead finance person
• Knowledge of NGO sector
• Part qualified member of an accounting professional body
• Work-based skills and competencies:

Essential:

• Excellent interpersonal and communication skills
• Good computer skills with high proficiency in Microsoft excel
• Good analytical skills
• Strong ability to be able to manage and prioritise multiple tasks.
• Willingness to learn at all times.

Core competencies Delivering results:

• LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives
  • Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
  • Strong self-management of time and effort
  • Checks own work to ensure quality

Analysis and use of information:

• LEVEL B - Uses evidence to support work
  • Identifies and uses various sources of evidence and feedback to support outputs
  • Uses evidence to evaluate policies, projects and programmes
  • Identifies links between events and information identifying trends, issues and risks
  • Ensures systems are in place to address organisation needs

Interpersonal and communications:

• LEVEL B - Fosters two-way communication
  • Recalls others’ main points and takes them into account in own communication
  • Checks own understanding of others’ communication by asking questions
  • Maintains constructive, open and consistent communication with others
  • Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:

• LEVEL A - Is a good and effective team player
  • Is as a good and effective team player
  • Knows who their customers are and their requirements
  • Respects and listens to different views/opinions
  • Actively collaborates across teams to achieve objectives and develop own thinking
  • Proactive in providing and seeking support from team members

Leading and motivating people:

• LEVEL A - Open to learning and responds positively to feedback
  • Willingness to manage own development and performance
  • Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
  • Open to learning new things
  • Responds positively to feedback from others
  • Identifies mistakes and takes positive steps to improve

Flexibility/ adaptability:

• LEVEL A - Recognises own stress levels and adapts
  • Recognises limitations and take steps to manage any resulting pressure or stress
  • Remains focused on objectives and goal in a rapidly changing environment
  • Takes responsibility for own work and for the impact of own actions

Living the values:

• LEVEL A - Demonstrates Malaria Consortium values
  • Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
  • Maintains ethical and professional behaviour in line with Malaria Consortium’s values
  • Treats all people with respect

Strategic planning and thinking and sector awareness

• LEVEL A - Manages own workload effectively
  • Plans and manages own workload effectively
  • Is familiar with Malaria Consortium’s mission and current strategic plan
  • Understands own contribution to Malaria Consortium’s objectives

Salary 3,052,350     How To Apply Interested and qualified candidates should: Click here to apply   Application Deadline  26th June, 2018.

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