Recent Vacancies at No Surprises Event Architects, 10th April, 2019

• We are looking for an Administrative Officer to join our team and support our daily office procedures.
• A successful HR/Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
• If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.
• Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
• Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Documents human resources actions by completing forms, reports, logs, and records.
• Ensure the relevant HR database is up to date, accurate and complies with legislation
• Assist in the recruitment process/liaise with recruitment agencies
• Set up interviews and issue relevant correspondence

• Formulating, organizing and monitoring inter-connected projects
• Deciding on suitable strategies and objectives
• Coordinating cross-project activities

• The ideal candidate will be an excellent leader and will have experience in managing staff of different disciplines to produce results in a timely manner. They will also be able to develop efficient strategies and tactics.
• The goal is to ensure that all programs deliver the desirable outcome to our organization.
• We are looking for an experienced Program Manager to organize and coordinate programs.
• You will provide strategic guidance to teams and project managers in ways that promote the company’s culture.
• You will also oversee the progress of operations.

• Assume responsibility for the program’s people and vendors
• Assess program performance and aim to maximize ROI
• Resolve projects’ higher scope issues
• Prepare reports for program directors
• Formulate, organize and monitor inter-connected projects
• Decide on suitable strategies and objectives
• Coordinate cross-project activities
• Lead and evaluate project managers and other staff
• Develop and control deadlines, budgets and activities
• Apply change, risk and resource management

• Excellent knowledge of MS Office; working knowledge of program/project management software (Basecamp, MS Project etc.) is a strong advantage
• Outstanding leadership and organizational skills
• Excellent communication skills
• Excellent problem-solving ability
• Proven experience as a Program Manager or other managerial position
• Thorough understanding of project/program management techniques and methods
• Excellent Knowledge of performance evaluation and change management principles