Finance Officer at Pathfinder International

⏲ Nov 20, 2024, 9:27 PM
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Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

We are recruiting to fill the position below:

Job Title: Finance Officer

Requisition Number: FINAN002396
Location: Abuja
Employment Type: Full-Time
Job Category: Finance

Key Performance Areas and Percentage Worked
Recording, Monitoring, Tracking and Reporting - 20%:

Tracks key indicators and the processing of monthly country office reporting, including the receipt, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items.
Reviews monthly project spending performance for accuracy, allowability, availability of project funds, adequate supporting documentation, and proper authorization.
Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.

Compliance - 15%:

Assists with ensuring standard financial systems and controls are established and maintained to provide appropriate level of controls over the organization's resources.
Ensures compliance with GAAP, Pathfinder, and donor policies.
Reviews monthly spending performance of country offices to ensure compliance with Pathfinder and donor policies.
Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance.

Process and Tools Continuous Improvement - 10%:

Assists with the development and implementation of financial policies and procedures in a continuous effort to improve field financial reporting and compliance.

Audit Preparation - 15%:

Collects and organizes information from states in preparation for the annual external audit and/or program specific audit.

Award Administration - 15%:

Prepares donor required invoices and financial reports in accordance with award terms and conditions.
Supports the design, implementation, management and monitoring of award and sub-award systems and workflow processes and procedures.

Budgeting - 10%:

Assists in the preparation and monitoring of the annual budget, financial forecasts, and cash flow projections.
Prepares budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations.

Financial Capacity Building and Development - 10%:

Assists with training country finance staff on all Pathfinder financial policies and procedures.

Project Management and Participation - 5%:

Leads, manages or participates on cross-functional project teams.

Minimum Education and Work Experience

Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.
4 years’ professional experience working in finance, financial monitoring, policies and administration.
Work experience with international non-governmental organization.

Competencies/Attributes:
Minimally Required Job-Specific Competencies:

Agency and Donor Rules and Regulations: Foundational knowledge of USAID, and other governmental and nongovernmental agencies' rules and regulations.
Financial Accounting Systems Implementation: Foundational knowledge of financial accounting systems implementation at a project or program management level.
Financial Systems: Foundational knowledge of operations, financial management, organization and planning, as well as operational knowledge of major accounting, reporting and finance functions. Proven ability to work with others to prepare budgets.
Audit Process: Foundational knowledge of the audit system, process and tools.
Compliance: Foundational knowledge of compliance standards and guidelines.
Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
Financial Reporting: Ability to prepare and develop required financial reports.
PC Tools: Foundational knowledge of finance and accounting software applications to include systems, data and spreadsheets.

Minimally Required Organizational Competencies:

Project Management Planning and Leadership: Ability to lead and manage cross functional initiatives.
Analysis and Sound Judgement: Advanced analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
Matrix Management: Ability to thrive in a matrixed organization.
Confidentiality: Proven ability to maintain confidentiality on work-related issues
Influencing and Customer Service Skills: Proven ability to influence using diplomacy skills with key stakeholders. In-depth demonstrated customer service skills.
Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
Software Applications: Foundational knowledge of MS Excel, PowerPoint, Word and Outlook.
Languages: Proven ability to write and speak using local language and English language.
Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned program, including program strategies and indicators.