International Medical Corps Job in Nigeria for a Logistics and Procurement Manager
International Medical Corps (IMC) is a global, humanitarian, non-profit
organization dedicated to saving lives and relieving suffering through
health care training, relief and development programs. Established in
1984 by volunteer doctors and nurses, International Medical Corps is a
private,
voluntary, non-political, non-sectarian organization. Its
mission is to improve the quality of life through health interventions
and related activities that build local capacity in underserved
communities worldwide.
International Medical Corps has been operating in Nigeria since November
2013. It currently has its country office in Abuja and field offices in
Kano, Sokoto and Maiduguri where it is implementing emergency Water,
Sanitation, Hygiene (WASH) and Protection programs, and also building
capacity of local health systems and structures, ensuring the provision
of quality, accessible Nutrition and Health Care.IMC is therefore looking for a suitable candidate to fill the position below to be based in its Abuja Office:
Job Title: Logistics and Procurement Manager
Location: Abuja
Essential Responsibilities
- The Logistics and Procurement Manager will be responsible for
the management and delivery of all logistics related activities in Abuja
and all procurement related activities across country, commensurate
with their level of knowledge and experience, in accordance with
International Medical Corps Logistics and Procurement policies and
procedures.
- Fundamental to this role is the ability to manage and motivate
Abuja assigned logistics team and across country procurement teams and
engage with other mission or response staff, external contractors and
organizations therefore you are required to have the skills to
communicate clearly verbally and in writing, plan for and deliver
quality presentations and training, and produce timely written reports.
(Essential functions, quality/quantity expected list of marginal duties
and number of national/and or expat staff supervised)
Logistics Operations & Procurement:
- Provide to supervisor the technical oversight, and input to
manage staff support to, delivery of, and implementation of, all
logistics support systems and procurement process according to IMC
Logistics & procurement policies and procedures.
- Work with supervisor to actively engage with freight forwarding
agencies, freight handling/clearance agents, and local Customs, to
ensure that cargo is managed at all points of the supply chain, and that
all tracking and reporting deadlines are met.
- Proactively manage the tracking of all medical supplies,
equipment, materiel and food in transit, through its receipt, storage,
and onward distribution to include providing input on the location and
negotiation of contracting for storage/warehousing that is secure,
well-maintained, and meets health and safe working practice
requirements.
- Work with supervisor to capture, plan and regularly update
preparedness reporting for the logistic systems in place at the mission.
- Work to ensure that logistic systems are robust and flexible
enough to cope if a crisis occurs to include assessments of airports,
transport available, warehousing, access routes, fuel availability,
field issues, staffing challenges, training required etc.
- Raising issues though senior management as required.
- Manage the maintenance of accurate filing systems, with
documented and supported records of actions for audit purposes.
Contribute to weekly and monthly logistics reports to the in-country
management team, and Regional logistics pursuant with IMC policies and
procedures
- Be flexible and manage time accordingly, to be prepared to
tackle other tasks commensurate within role, and level of experience, at
short notice.
- Manage the capture of pipeline information, and the supply chain
ensuring that Program staff are well-informed and well-prepared for
incoming goods and materials.
- Ensure timely reporting on stock status, to help Program staff
with planning of stock replenishment and that tracking through to the
end-user has occurred. And/or advise and support Program staff to verify
that distribution has occurred according to the intentions and plans of
supervisor, donors, IMC, and project partners.
- Ensure IMC reporting system (online forms) and all regular required reporting systems are timely adhered too.
- Work with supervisor to provide planning support and advice to
those making procurement request, then process and manage the
procurement process (either locally or internationally) in accordance
with IMC policies and procedures, in a transparent, accountable,
efficient and cost effective manner.
- Work with supervisor to ensure that local market surveys are
regularly carried out, to ensure a full knowledge of the availability
and price of local items.
- Ensure that all procurements are managed, tracked and recorded.
Identify, and suggest items that should be part of a pre-approved tender
process, and ensure that open and free competition for procurement's is
adhered too.
- Assist with the management of all logistics matters relating to
transport and fuel management, to ensure that vehicles are insured,
asset managed correctly, being driven safely, maintained appropriately,
damages are reported, and ensure that vehicles internal equipment
(tools, comms etc) are complete and serviceable; and that usage of fuel
is correctly managed, and logged and recorded. Liaise with security
personnel on security-related transport issues, such as booking in/out,
satcomms, radios etc.
- Support supervisor to manage all matters logistics regarding
satellite communications and radio communications to ensure that
equipment’s are insured, asset managed diligently, operated in the most
cost efficient manner, and maintained appropriately.
Compliance:
- Ensure compliance with IMC policies and procedures, donor regulations and local laws.
- Ensure that the procurement and disposal of commodities,
especially those subject to US Export Compliance regulations, are in
line with applicable licenses and are properly documented.
- Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
- Ensure all procurements are undertaken in strictly compliant manner.
Human Resources:
- Manage all staff you supervise with integrity and foresight, and
in accordance with HR procedures and policies to ensure that they
maintain the highest standards of accountability and professionalism.
- Make frequent site visits to where staff supervised by you are
working, to ensure that the appropriate care and support is being
offered. Ensure that staff supervised by you are evaluated regularly,
trained and/or mentored in a structured accountable manner, and written
records of such are retained.
- Provide input to the recruitment, selection and performance of logistics and procurement staff, as required.
Training/ Capacity Building:
- Advocate and plan for professional development for national staff
- Determine training needs for staff supervised by you.
- Provide input, and deliver where applicable, training for
national staff to increase their responsibilities in order to build
capacity, and ensure sustainability of programs
Working Relationships:
- Proactively engage with supervisor, and key staff (Program,
Finance, Medical) on all matters logistic to assist with ensuring that
programmatic and project planning incorporates sufficient funding for
logistical staff and logistical support mechanisms.
- Proactively engage on a regular basis with regional IMC
logistics teams and logistics manager colleagues, and logistics managers
from other organizations to ensure appropriate links for interagency
logistics coordination.
- Where directed, proactively engage with donors, local
government, project partners, UN agencies and other non-governmental
organizations in order to manage the distribution of goods and materiel
as, well as to ensure adequate information sharing, address common
concerns/problems and seek solutions.
Representation:
- Represent IMC in a positive and professional manner to
contribute to the creation of a positive image and overall credibility
of the organization, notably through the application of IMC’s mandate,
ethics, values and stand-point with regard to other actors Security
- Ensure the application of, and compliance with, security protocols and policies of you and supervised staff assigned.
Qualifications and Experience
- Degree in Business administration, or other related subjects, Certification in Humanitarian Logistics.
- Master in Logistics is an added advantage. Prior experience of logistics software solutions (desired).
- Evidence of practical experience in logistics management within the supply chain field
- Strong organizational and problem-solving skills with analytic approach
- Ability to integrate and work well within multi-ethnic and multicultural teams
- Ability to work in harsh conditions, often in remote areas
- Strong negotiation, interpersonal and organizational skills
- Proficiency with MS Word and Excel (minimum requirement).
- 3-5 years cognate experience
- Demonstrable knowledge in global supply chain management
(procurement, tendering, contracting, clearance, transport, warehousing,
etc.) fleet management and asset management, distribution support.
- Proven record of experience of the management of logistics.
- Experience with donor specific procedures (e.g. ECHO, USAID…)
How to Apply
Interested and qualified candidates should send their Applications to
the "Human Resource Officer, International Medical Corps" via the email:
[email protected]
Note
- Only Short-listed candidates will be contacted
- Candidates MUST state the position that they are applying for as
the subject of their email, otherwise applications will not be
considered.
- Application letter and curriculum vitae should be in a single Microsoft Word Document.
Application Deadline 8th February, 2017.