Customer Service Officer Job Description

What is the job description of a Customer Service Officer? What are the duties and responsibilities of a Customer Service Officer? What does a Customer Service Officer do?

Job description of a Customer Service Officer

Customer service officers act as the face of a company and directly work with customers to answer their questions or provide additional support where needed. They work in every industry that has a customer pool. This is an entry-level position that doesn’t typically require any formal education.

Many customer service officers work traditional office hours, but there are a select few who work for employers that provide around-the-clock customer support. In these cases, employees may work second or third shifts. Customer service officers report directly to shift supervisors.

This Customer Service Officer job description example includes the list of most important Customer Service Officer duties and responsibilities as shown below. It can be modified to fit the specific Customer Service Officer profile you're trying to fill as a recruiter or job seeker.

Customer Service Officer Duties and Responsibilities

Customer Service Officer job description should contain a variety of functions and roles including:

  • Answer customer inquiries via phone, email, and in-person
  • Direct customers to online resources
  • Update customer records in the system, including notes about interactions
  • Participate in team-building activities
  • Develop a rapport with customers
  • Encourage customers to complete surveys
  • Pitch ideas for improving customer care
  • Create and maintain reports about customer interactions
  • Attend weekly staff meetings
  • Make recommendations to management to improve customer experience

Customer Service Officer Requirements / Skills / Qualifications

Customer Service Officer job description should include these common skills and qualifications:

  • High school diploma or its equivalent
  • Bachelor’s degree in a related field
  • Knowledge of customer service practices
  • Excellent interpersonal and communication skills
  • Skilled at de-escalation and conflict management
  • Good record management skills
  • A high level of patience

As a hiring manager, recruiting an ideal Customer Service Officer starts with crafting a good job description. Use this Customer Service Officer job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Customer Service Officer may also reference it in preparation for the interview.