Administrative Secretary job description

Job description of an Administrative Secretary

The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties.

Administrative Secretaries can be employed by any kind of company with a need for administrative and secretarial work. Since their work tends to involve the handling of confidential or sensitive information, Administrative Secretaries often work in medical, legal, governmental or educational fields. They typically report to a higher-up member of staff, such as a manager or executive, and work exclusively in a standard office environment.

This Administrative Secretary job description example includes the list of most important Administrative Secretary duties and responsibilities as shown below. It can be modified to fit the specific Administrative Secretary profile you're trying to fill as a recruiter or job seeker.

Administrative Secretary Duties and Responsibilities

Administrative Secretary job description should contain a variety of functions and roles including:

Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents.
Filing documents, as well as entering data and maintaining databases.
Liaising with internal departments and communicating with the public.
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required.
Observing best business practices and etiquette.
Directing internal and external calls, emails, and faxes to designated departments.
Arranging and scheduling appointments, meetings, and events.
Monitoring office supplies and ordering replacements.

Administrative Secretary Requirements / Skills / Qualifications

Administrative Secretary job description should include these common skills and qualifications:

High School Diploma or GED.
Formal qualification in office administration, secretarial work, or related training.
1-2 years of experience as an Administrative Secretary would be advantageous.
Proficiency in appointments scheduling and call forwarding systems.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Advanced proficiency in managing documents, spreadsheets, and databases.
Ability to liaise internally and externally on administrative matters.
Exceptional filing, recordkeeping, and organizational skills.
Working knowledge of printers, copiers, scanners, and fax machines.

As a hiring manager, recruiting an ideal Administrative Secretary starts with crafting a good job description. Use this Administrative Secretary job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Administrative Secretary may also reference it in preparation for the interview.

Administrative Secretary Job Description

Job description of an Administrative Secretary

Administrative Secretary Duties and Responsibilities

Administrative Secretary Requirements / Skills / Qualifications

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