Job Recruitment at the United Nations Population Fund (UNFPA), 23rd May, 2019
The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the vacant position below:
Job Title: Administrative Assistant, Human Resources, Nigeria Country Office - ICS 05
Job ID: 23457
Location: Abuja, Nigeria
Full/Part Time: Full-Time
Regular/Temporary: Regular
Contract Type: Fixed Term Appointment
Duration: One Year* (Renewable Based on Availability of Funds and Satisfactory Performance).
The Position
- The Administrative Assistant (HR) delivers effective administrative and HR services to internal and external clients in compliance with established rules, guidelines, processes and procedures, and takes a client-oriented and result-focused approach when providing administrative and HR related guidance to both Country Office (CO) and UNFPA supported projects.
- The Administrative Assistant (HR) reports directly to the Administrative/Human Resource Associate and under the overall guidance of the International Operations Manager.
- The Administrative Assistant (HR) collaborates closely with the Operations and programme staff in the Country Office. The Administrative/Human Resource Associate may supervise administrative and clerical staff at the CO.
How you can make a difference:
- UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
- UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Main Tasks & Responsibilities
You would be responsible for:
Human Resource Management:
- Provide advice to staff on all aspects of UN/UNFPA personnel and administrative rules and regulations, and the ERP (Atlas)/ HR modules.
- Support the Admin/HR Associate in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management, and employee relations.
- Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance by the Operations Analyst.
- Liaise with the Programme/Technical Team on HR administration and staffing related matters.
- Implement tools and mechanisms for effective and efficient monitoring of personnel activities in support of the operations.
- Interpret UN/UNFPA Personnel policies and guidelines and provide guidance to the CO staff.
- Identify ways in which the CO’s HR needs can be met within existing policies and adapt processes and procedures.
- Maintain accurate and up-to-date personnel status files in a confidential and secure manner.
- Implement corporate human resources management policies and strategies in support of the operations of the Country Office.
- In collaboration with other units in the CO, manage attendance and leave and ensure accurate record management in this regard (filing and archiving system).
General Administration:
- Provide administrative support to the International Operations Manager.
- Interpret UN/UNFPA Administrative rules, policies and procedures and provide guidance to the CO staff.
- Identify ways in which the administrative needs can be met within existing policies; adapt processes and procedures, anticipate and manage operational requirements of the CO.
- Develop tools and mechanism for effective and efficient monitoring of administrative activities in support of the COs’ operations.
- Review and prepare material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys; security, etc. and represent UNFPA in related inter-agency meetings and working groups in the absence of supervisor.
- Serve as backstopping support for any operations staff when on leave.
- Undertake other related duties as may be assigned by the supervisor, IOM and/or the Representative.
Qualifications and Experience
Education:
- Bachelors Degree of Higher National Diploma in Human Resources Management, Business or Public Administration, Psychology or any other related discipline.
Knowledge and Experience:
- At least 5 years of relevant and progressively responsible experience in HR, administration, or office management in a public or private sector environment.
- Experience of UN Personnel and administrative procedures a great advantage.
- Ability to interpret administrative and personnel rules, regulations and procedures and explain them clearly and concisely;
- Proficiency in current office softwares (Word, Excel, PowerPoint) and web-based applications/ ERP integrated systems such as PeopleSoft, Oracle, SAP.
- Excellent writing and communication skills.
Languages:
- Fluency in spoken and written English language.
Required Competencies
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing diversity in all its forms
- Embracing change
Core Competencies:
- Achieving Results
- Being Accountable
- Developing and Applying Professional Expertise/Business Acumen
- Thinking analytically and Strategically
- Working in Teams/Managing Ourselves and our Relationships
- Communicating for Impact
Functional Competencies:
- Advocacy/advancing a policy-oriented agenda
- Delivering results based programmes
- Leveraging the resources of national governments and partners/building strategic alliances and partnerships
- Innovation and marketing of new approaches
- Facilitating quality programme results
- Technical knowledge
UNFPA Work Environment:
- UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life.
- We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Compensation and Benefits
- This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.
Interested and qualified candidates should:
Click here to apply
Job Title: Communication Analyst, Nigeria Country Office - NOB
Job ID: 23526
Location: Abuja, Nigeria
Full/Part Time: Full-Time
Regular/Temporary: Regular
Contract Type: Fixed Term Appointment
Duration: One Year* (Renewable Based on Availability of Funds and Satisfactory Performance).
The Position
- Under the overall guidance of the UNFPA Resident Representative and the direct supervision of the Deputy Representative, the Communication Analyst works closely UNFPA Programme and Operations Teams using UNFPA and national systems and tools to deliver results.
- S/he will also work closely with different Nigerian Federal and State Ministries, Local Governments, NGOs and partners to ensure internal and external flow of communication and information, particularly with media, and to strengthen partnership.
How you can make a difference:
- UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
- In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
- UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose
- The Communication Analyst is part of the UNFPA country office programme staff and plays a leadership role in internal and external communication and partnership strategies for UNFPA and will represent the Country Office in various fora, including UN Communications Group. As an active member of United Nations Communication Group (UNCG), the incumbent will demonstrate an ability to take initiatives and leadership in the taskforces where UNFPA has a role to play.
- The incumbent will work in close cooperation with the country office programme staff, the UN system, government counterparts, development partners and civil society organizations (including cultural and faith-based organizations) to ensure internal and external flow of communication and information, particularly with media, and to strengthen partnership.
Main Tasks & Responsibilities
You will be responsible for:
Ensuring the development and implementation of a UNFPA CO communication strategy which supports UNFPA’s mission and country programme in Nigeria and the joint UN communication work towards delivering together focusing on achievement of the following results:
- Preparation and conduct of communications needs assessments for CO (at the level of projects, country programme, corporate change initiatives and inter-agency work).
- Development of CO communications and outreach strategy based on the corporate communications strategy and CO communications needs assessment.
- Preparation and implementation of the annual communications plan for the CO.
- Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of UNFPA CO’s programme during formulation.
- Active participation in the UN Communication Group and its task forces most relevant to UNFPA mandate ensuring substantial UNFPA contribution to joint UN activities.
- Act as communication focal point for joint programmes managed by UNFPA
- As an integral part of the CO communication strategy, implement a CO publications strategy and plan and take the lead on identification of storylines for publications and drafting of substantive articles contributing to public debates on key development issues.
- Establish and maintain a system for constant scanning of UNFPA-produced research, surveys, assessments, notes to file, field-visit reports and other such internal information sources to identify, capture and make optimal communications capital/material of these for advocacy, media and capacity building purposes of the UNFPA staff, the UN system and UNFPA partners.
- Provide critical analysis and communications guidance to the Country Office through scanning and reporting of the internal and external environment, and oversee regular production of policy and programme updates within UNFPA, particularly to West and Central Africa Regional, and regional/media counterparts in HQs including being the Country Office communications focal point for WCARO and the HQ Media and Communications Branch.
- Co-ordinate Nigeria CO contribution to the Fund communication and knowledge sharing, including stories and communication materials to the global website, the regional website, Voices, UNFPA in the News (media clippings) and the knowledge platform, etc.
- Provide training, consultancy and advice to UNFPA staff on communications for development
- Public information management and strengthening of external relations with the aim of supporting programme delivery and promoting awareness of UNFPA focusing on achievement of the following results:
- Planning and implementation of public information campaigns on UNFPA and joint UN activities, particularly in relation to the achievement of ICPD agenda
- Organization and implementation of public events such as commemoration of international days, with a special focus on the World Population Day and the launch of the annual State of the World Population Report
- Promotion, adaptation if required and dissemination of corporate advocacy materials for launching flagship initiatives and publications
- Maintenance of a strong media network in collaboration of the Media Associate and provision of regular newsworthy information to the national and international media.
- Organization of media activities including roundtable discussions, press conferences, briefing sessions, interviews and media launches in collaboration with the Media Associate
- Ensure effective responses to media inquiries and timely access for journalists to subject matter experts.
- Forge a strong relationship with Government Communication Officers and support national capacity development in the field of communication.
- Production of regular communication to donors and other advocacy work to mobilize resources and support for UNFPA Nigeria.
- Preparation of donor reports, education and community awareness activities as required to support programme delivery.
- Effective handling of information requests.
- Contributing to professional communication inputs to emerging events throughout the year to maximize publicity of UNFPA and further partnerships with government counterparts as well as media for joint advocacy focusing on the achievement of the following results:
- Support the organisation of high-level missions, events, launches and press conferences.
- Prepare talking points and background briefs for events and missions, in close collaboration with the CO professional staff
- Produce visibility materials to ensure exposure and recognition of UNFPA
- Collaborate with Government counterparts to take advantage of opportunities for joint advocacy work
- Partner with media to arrange interviews and coverage of emerging missions and events in collaboration with the Media Associate
- Organise field visit for journalist in relation to high level visits and events
- Facilitates engagement with nationally known personalities and helps to organize special events and activities to support country programme goals.
- Generates public support for special events.
- Supervising, maintenance and continued improvement of the UNFPA website, intranet, CO web-based knowledge management system focusing on achievement of the following results:
- Proactive content management, including production of new content, ensuring that the website and intranet are frequently updated, meet UNFPA’s corporate requirements and that all uploaded material is consistent
- Supervision of the maintenance and continued development of the office web sites based on corporate requirements in cooperation with the ICT staff.
- Promotion of good information management and knowledge building in the organization as well as with partners and the general public.
- Promotion of the use of social media (Facebook, Tweeter, etc.) for wider dissemination of information on UNFPA mandate areas
- Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities and dissemination.
- Performing of any other task as may be assigned by the Representative or Deputy Representative.
Qualifications and Experience
Education:
- Masters Degree in Social/Political Sciences, Journalism, International Affairs, Communication and other related fields.
Knowledge and Experience:
- Good knowledge of media and public relations;
- Strong advocacy skills;
- At least 5 years of increasingly responsible experience in public relations, journalism or communications;
- Excellent oral and written communications and editing skills in English;
- Keen understanding of Nigeria culture, history and political contexts;
- Familiarity with communications approaches for planning, executing, and monitoring communications strategies;
- Good photography and editing skills (able to handle camera, video camera)
- Experience with web content management and web standards (XHTML/CSS)
- Excellent computer/information systems skills/ Ability to use current office software applications and software such as PageMaker/Publisher, QuarkXPress PowerPoint, Photoshop.
- Familiarity with web technology and new/social media.
- Demonstrated skills in social marketing.
- Experience working in collaboration with the private sector to advance an agenda or reach a desired population will be an added advantage.
- Ability to work effectively in a multi-cultural and diverse team
Languages:
- Fluency in English required. Very strong capability to communicate clearly and concisely in both oral and written English will be an asset.
Required Competencies
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing diversity in all its forms
- Embracing change
Core Competencies:
- Commitment to UNFPA Values and Guiding Principles;
- Developing People/Fostering Innovation and Empowerment/Performance Management;
- Team Work/Communication/Self-Management
- Strategic Thinking/Results Orientation and Commitment to Excellence/Decision Making;
- Knowledge Sharing and Continuous Learning
Functional Competencies:
- Ability to lead, develop and motivate a diverse team of specialists
- Advocacy/advancing a policy-oriented agenda
- Results-based programme development and management
- Leveraging the resources of national governments and partners/building strategic alliances and partnerships
- Innovation and marketing of new approaches
- Resource mobilization (Programme)
- Job knowledge
UNFPA Work Environment:
- UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Compensation and Benefits
- This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.
Interested and qualified candidates should:
Click here to apply
Job Title: Family Planning Analyst - Nigeria Country Office - NOB
Job ID: 23378
Location: Abuja, Nigeria
Full/Part Time: Full-Time
Regular/Temporary: Regular
Contract Type: Fixed Term Appointment
Duration: One Year* (Renewable Based on Availability of Funds and Satisfactory Performance).
The Position
- Under the overall guidance of the UNFPA Resident Representative & Deputy Representative and the direct supervision of the FP/RHCS Specialist, the Family Planning Analyst works closely with the RH team and the larger UNFPA Programme and Operations Teams using UNFPA and national systems and tools to deliver results.
- S/he will also work closely with different Nigerian Federal and State Ministry of Health Departments, Local Governments, NGOs and partners to enhance family planning uptake in the country.
- The Programme Analyst substantively contributes to the effective management of UNFPA activities in the areas of reproductive health with a strong emphasis on supporting the implementation of the UNFPA Family Planning Strategy 2012-2020 –“Choices not Chance” at country level.
- S/he analyzes and assesses relevant political, social and economic trends and provides substantive inputs to programme formulation, support implementation, monitoring, and evaluation within national development frameworks and the UN Sustainable Development Partnership Framework.
How you can make a difference:
- UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
- In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
- UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose
- The UNFPA Supplies Programme is part of efforts to improve access to and utilization of family planning commodities worldwide.
- The Global Programme works with national governments to strengthen or establish secure, reliable, cost-effective, and sustainable systems to ensure supply of and demand for reproductive health commodities, including contraceptives and condoms.
- With support from UNFPA Supplies, the UNFPA Country Office in the Federal Republic of Nigeria is working closely with Federal, States and Local Government counterparts in support of government-led efforts to increase mCPR, reduce unmet need for family planning and increase uptake of family planning information and services.
Main Tasks & Responsibilities
You would be responsible for the following:
- Provide quality assurance and close monitoring of all family planning training, ensuring its integration in other relevant reproductive health areas;
- Analyse bottlenecks to the delivery of family planning services in the country and suggest strategic approaches to address these challenges and to make a breakthrough in the most hard to reach areas as well as other strategic areas like post-partum period, immunization, nutrition, etc.;
- Work with the Women Reproductive Health cluster and partners to ensure the integration of family planning activities in all reproductive health, maternal and neonatal health activities;
- Conduct regular technical monitoring visits to the field sites in collaboration with partners;
- Participate in the development and/or support the implementation of the National Family Planning Blueprint, National DMPA-SC Scale-up Plan, FP Communication Strategies, ensuring innovative high-impact, context-specific results-based programming across the thematic areas of Family Planning.
- Ensure that all service delivery planned and provided to the community is of high quality and responsive to the increased demand created by the reproductive, maternal and neonatal health initiatives;
- Participate in the development and updating of guidelines, standards, tools, manuals and approaches as required;
- Provide technical and programmatic support for family planning related research, and identify, document, and disseminate lessons learned and best practices in family planning;
- Maintain collaborative relationships with counterparts in government, multi-lateral and bi-lateral donor agencies and civil society to address emerging issues in the field of FP and Sexual and Reproductive Health (SRH).
- Undertake any other activities/responsibilities as needed by the UNFPA Leadership.
- Provide technical expertise that will ensure the scale up of the family planning programme, especially with regards to demand creation and service delivery;
- Provide partners with the technical backstopping, assistance and advise on the strategic direction for strengthening the delivery, access to and quality of family planning;
- Provide technical updates, training and mentoring for partners in relevant clinical and technical areas related to family planning;
- Give technical guidance in the development and implementation of family planning protocols, policies, training modules, operational manuals and approaches for locally appropriate family planning service delivery and for supportive supervision of service providers based on best practices;
Qualifications and Experience
Education:
- Master's Degree in Public Health, Medicine and/or other related Social Science field.
Knowledge and Experience:
- Interpersonal and communication skills for the dissemination of information and leadership for advocacy activities that should progressively lead to an increase in demand for FP, reduction of unmet need for FP and increase in mCPR;
- Experience in working with government institutions and donor organizations
- Excellent writing and presentation skills;
- Ability to work under pressure and excellent and human relation skills.
- Proficiency in current Microsoft Office software applications
- A minimum of Five (5) years of relevant post-master’s degree working experience in clinical and programmatic family planning;
- Understanding of the Family Planning Landscape in Nigeria;
- Demonstrable experience in FP Procurement and Supply Chain Management;
- Experience in the promotion of and building national capacity in family planning service delivery including long-acting and reversible methods of contraception including the implant;
- Demonstrated experience in strategic programme management with strong technical knowledge of family planning, reproductive health and/or maternal health;
Languages:
- Fluency in English required. Strong capability to communicate clearly and concisely in both oral and written English will be an asset.
Required Competencies
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Commitment to UNFPA Values and Guiding Principles;
- Developing People/Fostering Innovation and Empowerment/Performance Management;
- Team Work/Communication/Self-Management
- Strategic Thinking/Results Orientation and Commitment to Excellence/Decision Making;
- Knowledge Sharing and Continuous Learning
Functional Competencies:
- Ability to lead, develop and motivate a diverse team of specialists
- Advocacy/advancing a policy-oriented agenda
- Results-based programme development and management
- Leveraging the resources of national governments and partners/building strategic alliances and partnerships
- Innovation and marketing of new approaches
- Resource mobilization (Programme)
- Job knowledge
UNFPA Work Environment:
- UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Compensation and Benefits
- This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.
Interested and qualified candidates should:
Click here to apply
Application Deadline 6th June, 2019.
Note
- Please note that this vacancy announcement is only for Nigerian Nationals.
- No expectancy of renewal in accordance with UN staff regulations 4.5. Click Here (Ms Word) for Staff Regulations
- UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced.
- Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline (http://www.unfpa.org/help/hotline.cfm)