UNDP recruitment for an Entry Level Project Finance / Administrative Associate

1.) Supports implementation of project activities for the ECOWAS/EU project on Small Arms including annual and multi-year work plan focusing on achievement of the following results:

• Collection, analysis and presentation of project admin information for preparation of project reports and effective application of RBM tools.
• Organization of background information for formulation of, draft project documents, work plans, budgets, proposals on implementation arrangements

2.) Provides effective administrative support to the project focusing on the achievement of the following results:

• Creation of required project entries in Atlas, preparation of required budget re-visions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the implementing partners and the national counterpart in Nigeria on routine implementation of projects.
• Presentation of information for audit, supports implementation of audit recommendations

3.) Provides finance support to the Project, focusing on the following:

• Raise requisitions and making budget check for requisitions, POs and vouchers.
• Maintain the internal expenditures control system to ensure that vouchers processed are matched and completed;
• Provide timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Support the organization and coordination of key statutory and project meetings.
• Ensure all transactions in the project are correctly recorded
• Create requisitions in Atlas for the project as necessary, register of goods receipt in Atlas.
• Providing administrative support/travel arrangements for Regional Team lead as well as project coordinators;

4.) Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Track and serve as reporting monitor for the project progress and financial re-ports to all donors
• Report on additional resources mobilized by the project in the course of implementation.
• Review contributions agreement, managing contributions in Atlas.

5.) Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark IVD);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Ability to work with minimum supervision
• Capacity to prioritize and deliver tasks against tight deadline.
• Ability to participate effectively in a team based, information-sharing environment, to collaborate and cooperate with others.
• Willingness to accept additional responsibilities as required by the demands of the work.
• Ability to communicate sensitively and effectively across different constituencies
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
• Solid understanding of the work of UNDP
• Strong organizational skills and demonstrated capacity to perform effectively within a multi-cultural work environment.

Requirements, Skills and Experience Education:

• Secondary Education, with specialized certification in Accounting and Finance. University Degree in Accounting, Business or Administration desirable.

Experience:

• 2 years of progressively responsible admin/ finance experience is desirable.
• Experience in the usage of computers and office software packages (MS Word, Ex-cel, and PowerPoint) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
• Knowledge of UNDP, EU and ECOWAS procedures is an advantage

Languages Required:

• English

Core Competencies:

• Solid understanding of the work of UNDP
• Ability to participate effectively in a team based, information-sharing environment, to collaborate and cooperate with others.
• Willingness to accept additional responsibilities as required by the demands of the work.
• Ability to communicate sensitively and effectively across different constituencies.
• Excellent command of English as demonstrated both orally and in terms of writing skills.
• Strong organizational skills and demonstrated capacity to perform effectively within a multi-cultural work environment.
• Ability to work with minimum supervision
• Capacity to prioritize and deliver tasks against tight deadline.

How to Apply Interested and qualified candidates should: Click here to apply