Senior Administrative Associate at Disability Rights Fund

The Disability Rights Fund envisions a world where persons with disabilities participate fully in society and enjoy equal rights and opportunities. DRF supports disabled persons organizations (DPOs) around the world to build diverse movements, ensure inclusive development agendas, and achieve equal rights and opportunity for all. Our primary strategies include grantmaking, technical assistance, and advocacy.

We are recruiting to fill the position below:

Job Title: Senior Administrative Associate

Location: Nigeria
Employment Type: Full Time

Job Opportunity

• The Senior Administrative Associate is a vital role ensuring the smooth operations of our internal communications, virtual office management and administrative functions.
• They will provide high level administrative support to the Executive Director, Board and leadership team, including coordinating schedules, meetings and agendas while managing priorities and drafting communications.
• The ideal candidate will possess exceptional interpersonal skills and a keen understanding of best practices in virtual office administration in a global context.
• They should have a proven ability to support organizational management and growth. This experienced professional will help DRF/DRAF realize the full potential of a growing global organization with a remote workforce and will report to the Executive Director.

The Responsibilities
Executive Support:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
• Schedules and attends meetings on behalf of the Executive Director, taking minutes and providing summaries and action items.
• Tracks priorities, deadlines and other agenda items to ensure they are addressed promptly
• Drafts letters, memos, invoices, reports, and other documents
• Organizes and maintains DRF/DRAF's internal calendar and database (e.g.: asset management, letter protocol, and others)

Communications and documentation:

• Receives incoming communication or memos, review contents, determine priority, and summarize and/or distribute contents to appropriate staff
• Assists in the collection, organization, and preparation of reports, presentations and other materials for internal and external use.
• Assists in the preparation and organization of contracts, notably Agreements for Services
• Ensures timely and clear communication of organizational updates and announcements

Office Management:

• Maintains and updates physical and virtual archives of processes, letters, other communications, via SharePoint/One Drive, etc. in coordination with the IT team
• Oversees general office management tasks and manages office supplies and resources
• Performs additional duties as agreed on with the ED.

Requirements

• Bachelor's degree.
• At least 4 years of experience working in an administrative capacity
• Highly organized and detail-oriented, and able to effectively manage multiple projects and competing demands
• Strong time management skills with the ability to prioritize and adjust as needed
• Strong interpersonal skills with and the ability to build relationships with stakeholders at all levels
• Ability to navigate ambiguity, adapt to change, and take accountability and responsibility, to work effectively within the team and across the organization.
• Openness to ongoing learning, feedback, and growth
• Foresee risks and allows for contingencies when planning
• A commitment to the human rights of persons with disabilities
• Excellent oral and written professional communication skills with the ability to draft clear and concise documents. (US English)
• High level of accuracy and attention to detail in all tasks
• Excellent technology skills (Word, Excel, Outlook, Zoom, PowerPoint, etc.); willingness to learn additional applications and accessible technology as necessary
• An understanding of office management procedures and those related to budgeting, programming and project management
• Experience providing administrative support to senior leadership including managing calendars and scheduling.
• Some experience working across cultures and geographies and comfortable collaborating within a diverse workplace
• Able to problem solve, use good judgement, conduct research and share information.

Preferred, but not required qualifications are:

• Demonstrated experience in working as part of a small, fast-paced team and ability to work successfully in a virtual environment
• Demonstrated experience in working with staff members in different locations, across multiple nationalities, identities, and cultures

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.

Note: Due to the volume of applications we may receive, we may not respond personally to every application.