Recruitment in an International Humanitarian Organization (Médecins du Monde)

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016. We are recruiting to fill the positions below: Job Title: Fleet Assistant Location: Maiduguri, Borno Duration: 6 Months (Extendable after performance review) Supervisor: Base Logistician Hierarchical & Functional links

The Fleet Assistant is responsible for facilitating and coordinating movements, maintenance, and planning of all vehicles operated by MDM in Maiduguri.
This job includes vehicle repair follow-up, maintenance as well as facilitating all movement needs and monitoring of field movements. The position will demand a highly motivated, detail-oriented individual who will be able to identify, report and solve challenges as they arise in the office.

Tasks and Responsibilities Objective 1: Responsible for supervising the driver fleet:

Organize daily movement according with the program’s needs.
Organize and ensure a routine maintenance schedule for all MdM leased vehicles and ensure that a stock of fuel is maintained at the Base.
Assist the log base to coordinate with programs to ensure increase/phasing out of vehicles.
Assist the log base to maintain comprehensive vehicle and generator maintenance records and a plan for maintenance schedules at the Base.
Assist in assessing any external garages/ suppliers, which are being used by MdM to ensure they can and are providing sufficient support to the MdM’s fleet at an acceptable cost.
Assist the log base to ensure that all vehicles have an onboard spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and MdM branding.
Assess all drivers’ skills and conduct driver training as required and this includes making recommendations to the line Manager.
Conduct daily vehicle inspections along with drivers to monitor the use of vehicles through logbook management.
Maintain daily vehicle inspection schedule and records and assign all mechanical maintenance plan.
Ensure all the cars are refueldf every Friday in the afternoon and any other day that the level of fuel is half tank
Ensure transparent and accountable fuel management for vehicles and generators.
Ensure scheduled and need-based maintenance of generators.
Ensure generators always have adequate fuel to run uninterruptedly.
Ensure monthly and need-based vehicle and generators utilization reports.
Assist in Organising the transportation of goods to the various warehouses/stores and clinics.

Objective 2: management:

Supervise drivers and prepare their planning at the end of the month.
Supervise and manage loading and unloading staff (Cars, Trucks, etc.), as well as casual workers hired subject to the approval of the line manager.

Object 3: Reporting:

Ensure that line manager is informed of any problems regarding fuel quality, generators and cars.
Send the fuel and maintenance follow up to log base at the end of the month.

Others:

Be aware of any document regarding detailed responsibilities of the drivers.
Participate in meetings and possible trainings.
Other work can be requested by the supervisor to assist in the good smoothing of the project

Requirements

University graduate in related field
An experienced personnel with INGO in fleet management
Good knowledge of managing drivers and logistics
Ability to fluently speak Hausa and Kanuri is an added advantage
1 to 2 years experience is also an advantage.

Interested and qualified candidates should: Click here to apply for this Position Job Title: Guard Location: Maiduguri & Damboa, Borno Main Responsibilities Under the supervision of the Deputy Base Log, the guard is responsible for:

Gate and security management with MdM procedures
Attends to visitors following the HR standards
He or she must be ready to work based on shift duty
High regards and courtesy is required for this position

Requirements

Ability to work long hours and ready to be available at all times
Confidentiality is essential
This position requires English, Hausa and Kanuri speaking individuals
Experienced individuals in this field are advised to apply regardless of gender

Interested and qualified candidates should: Click here to apply for this Position Job Title: Roving Logistics Officer Location: Borno State and Other places (Travelling to areas of intervention) Supervisor of Driver: Fleet Assistant Supervisor of Roving Driver: Emergency Coordinator Hierarchical & Functional links

The Roving Logistics officer works under the responsibility of the Emergency Coordinator.

He supports the Emergency Team for functions including:

Driver supervision,
Fleet management
Energy,
Equipment and stock management,
Project team support,
Field activity visit,
Reporting

Tasks and Responsibilities Objective 1 - Responsible for:

Setting up of base in new areas of intervention
Involved in Explo mission for emergency intervention.
Ensure the efficient management of resources (fleet, Assets, utilities)
Ensure good weekly vehicle planning
In collaboration with the drivers and car hire vehicle ensure on time repair & maintenance of fleet vehicle.
Ensure on time repair & maintenance of Generator
Monitor the purchase of fuel for vehicles and generator;
Anticipate the vehicle needs for base in relation with project & office activities
Ensure the rehabilitation of premises, clinic & regular check.
Ensure the participation of logistics in selection of premises for projects & offices
Ensure that communication means are available for professional work (internet, telephone etc.)
In collaboration with the log base and supervisor, conduct the logistics assessments in the field whenever required, and provide the support to team in the field.

Objective 2 - Equipment management and ITC:

In collaboration with the base logistician, anticipate need of equipment for the base.
Management of supplies.
Ensure the good usage and maintenance of MDM equipment, (cleaning, security, protection; maintenance) … each extra equipment must be in secure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.
Ensure the tracking of equipment (Physical inventories every month, ensure that all equipment is labelled, if not he must refer it to the log base.
Update on monthly basis the asset equipment list;
Ensure that each staff when he received an equipment as sign the reception of equipment and keep it update. (when staff give back is equipment at the end of his contract make sure after checking the equipment state the staff sign the return of equipment form;
Ensure that each equipment has an ID card, if not must refer to his supervisor,
In case of any breakdown of any equipment during emergency, ensure that the following document is submitted at the base log: Report of the breakdown from how and when it’s happen and who.
With support of the log Co, make sure proper utilization of IT equipment (each staff need to clean his laptop, not put it under water, shadow, dusty) etc.

Object 3 - Base Meeting and Report

Participate meetings with logistics base staff or take meeting minutes for emergency team
Participate in logistics meetings and programs for the movement planning once a week,
Participate with the Log base at the monthly SITREP
Field visit report should be done during emergency

Objective 5 - Team management:

Provide technical support to team on logistics’ issues including hygienist in ERT MDM project
Conduct the appraisal interview for roving drivers
In collaboration with the log base, identify the training needs conduct/ arrange the training for them
Make sure HR rules / guidelines followed in management of team.

Objective 4 - Security and context follow up:

Inform the Log base on any evolution of the local context;
Involved in security assessment as directed by ERT Co.
Report to your supervisor and log base in case of security incident;
Implementation of emergency measures, if required, under the supervision of the Emergency Coordinator
On the spot ready to move zeal in emergency (all location)
Ability to supervise emergency structure in remote places for shelter

Interested and qualified candidates should: Click here to apply for this Position Job Title: Driver Location: Borno Supervisor of Driver: Fleet Assistant Slot: 3 Main Responsibilities Under the supervision of the fleet assistant, the driver is in charge of :

Transporting goods and people safely with MdM procedures
Ensure the daily and weekly maintenance of his vehicle.
Check that all administrative formalities are up to date
The roving driver must ensure he is readily available in case of emergency for fast intervention

Tasks Descriptions

Drive The vehicle allocated to him in accordance with the rules of the road safety applicable in Nigeria. The driver will adapt his speed according to the state of the road, its loading and the approach of the populations. The speed limit in the city is 30 Km / hour in open road 80 km/ Hour and in High way 100 km/hour:
- NB: The driver is responsible for the safety of any property or persons on board in his vehicle. He may be held liable in the event of an accident if he has not followed the procedures.
- MdM is a humanitarian aid organization working in remote areas where the passage of vehicles is rare, it requires the driver to respect the population and increase his attention during his stay in the villages (dust, puddle) and children not used to seeing vehicles.
Carry out the daily check of his vehicle:
- Fluid levels of the vehicle: water, oil, brake fluid, etc.
- State of the tires,
- Visual appearance of the engine, steering, battery, ...
- Light control
- Control of the vehicle tools
- Control of the first Aid kit
Carry out routine maintenance of the vehicle:
- Vehicle cleaning (indoor and outdoor)
- Cleaning the battery lugs
- Check and tighten the bolts if necessary
- Lubrication, etc.
Notify the Deputy log base one week before the date of the maintenance of his vehicle and perform the check after the services and repairs to know if they were done properly.
Carry out and verify that the vehicle loads are correct (packaging, fasteners, quantity, delivery note:
- The driver is responsible for the loading of the vehicle and he can be held responsible for loss / damage of goods during transport.
Complete the Log Book daily.
Respect MdM procedures for all types of transport:
- Vehicle Movement request (identify destination and travel time)
Always have the following documents: driver's license, vehicle papers, insurance, Mission Order, etc. Check their validity before departure.
Check and maintain the tools box present in his vehicle (signature of the equipment list when picking up the vehicle)
Immediately inform the Fleet assistant or the Log Base in case of:
- Mechanical problems
- Accidents
- Security issues
NB: The driver must make a complete inventory of the situation and refer to the instructions given by his supervisor:
- If for any reason, a driver is obliged to use his vehicle when he needs repair or it violates the safety rules, he must note it in the "remarks" part of the book maintenance and have it signed by the person in charge obliging him to use his vehicle, in order to free himself from the responsibility in case of possible problems.
- The driver is responsible for renewing his driving license

Security:

Leave only when passengers have fastened their seatbelt
Respect the Code of the Road
Maintain radio contact with the base when moving
Inquire about the safety situation of roads before traveling
Check and notify the assistant log when there is a problem with HF radio.
Turn off the HF radio before starting or shutting off the vehicle engine
Prohibit passengers in the back of pickups and trucks. (If transport obligation, ask authorization to the zone manager).
Formal prohibition to transport all persons armed or in military uniform in MdM vehicles:
- Any transport of persons outside the organization is prohibited (except authorization of the base Logistician . In case of emergency and impossibility of communication, the driver can take this responsibility. He will have to report as soon as he arrives at the base with the logistics supervisor.

Others:

Be flexible in performing his/her duties
Inform immediately the security focal point in case of any security problem
Perform other additional duties on request of the country representative and Log base
Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.

Interested and qualified candidates should: Click here to apply for this Position Application Deadline 16th September, 2018. Note

Médecins du Monde - France is a French humanitarian organization, involved in emergency, post-emergency and development programs in Yemen.
The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.
This job description can be modified according to changes in MDM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs

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Borno State and 2 other locations