Graduate Recruitment at Action Against Hunger, 24th October, 2018

⏲ Oct 24, 2018, 7:00 PM
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy. We are recruiting to fill the position below: Job Title: Procurement Assistant Location: Monguno, Borno Starting date: as soon as possible Direct Line Manager: Procurement Officer Tasks and Responsibilities Objective 1 - Provide Administrative Support to Procurement Officer:

Obtain quotations for both direct and negotiated procedures within a week of assignment.
Negotiate with suppliers for competitive pricings.
Support Procurement officer in negotiated procedure and framework agreements processes.
Support Procurement officer in cash forecasting reports twice monthly.

Objective 2 - Establish electronic archives for all Purchase Dossiers and other logistics documents:

Create electronic archives;
Organise all electronic copies of DNs into one server location (kitlog path);

Objective 3 - Functional system of dispatch and receipt acknowledgement for purchases:

Create Delivery Notes/waybills;
Track deliveries and receipt acknowledgements;
Consolidate any quality/quantity received feedback as appears on returned DNs and report to procurement officer;

Objective 4 - Vehicle Management:

Track vehicles used on behalf of the organization, for goods dispatch and passenger movement from Maiduguri and consolidate reports for payment at month end.

Objective 5 - Additional Responsibilities:

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
The Procurement Assistant should be flexible and adaptable with regards to the implementation of the daily work/activities.
The Procurement Assistant is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter.

Internal & External Relationship Internal:

Directly reporting to Procurement officer;
Liaise with all staff for individual requests;
Logistics team: exchange of information and collaboration;

External:

Suppliers

Qualifications

Degree in Logistics, Procurement, Supply Chain or any other equivalent course.
Minimum of 1 year experience in office administration and procurement.

Skills & Experience Essential:

Some experience in Logistics and stock control;
Good capacity to work in a team;
Knowledge of English;
Good Computer Skill, MS Word, MS Excel;
Commitment to Action Against Hunger principles, values and charter.

Preferred:

Experience in working for NGO;

Application Deadline 29th October, 2018. Job Title: Front Desk Intern Location: FCT, Abuja Starting Date: November, 2018 Contract Duration: 6 months (non-renewable) Line Manager: HR Mobility Officer Objective 1 (Overall Office Management and Communication) Tasks and Responsibilities:

Manage and oversee the day to day Action Against Hunger operations;
On a daily basis, inspect and maintain the exterior premises (grounds and office building);
Maintain an updated Nigeria Mission staff contact list;
Receive the office newspapers and magazines.
Receive all Nigerian mission visitors at the front desk, and ensure that the desk is covered at all times;
Ensure smooth operations in the reception, conference room and waiting lobby, and ensure that bookings for meeting rooms are reserved as requested;
Manage the reception and ensure lobby area is clean and presentable at all times through the office cleaner;
Circulate all internal communication as assigned;

Objective 2 (Office Supplies Maintenance) Tasks and Responsibilities:

Manage the stocking of stationery store in coordination with Logistics;
Place appropriate order to re-stock supplies;
Ensure sufficient supply of office cleaning supplies and materials and work with HR to replenish them on a monthly basis;
Ensure sufficient supply of coffee, tea, sugar and milk and work with HR to replenish them on a monthly basis.

Objective 3 (Provide Support in Organizing Office Meetings and Staff Welfare Activities) Tasks and Responsibilities:

Maintain the birthday calendar of all Abuja staff and facilitate monthly birthday celebrations;
Liaise with HR and other departments to organize staff send-forth, meetings and workshops;
Support HR Officer and Administration Assistant in the organization various staff welfare activities.

Internal Relationship:

HR department: Direct supervision and exchange of information and collaboration with HR Assistant and Line Manager;
Logistics, Finance and Programs department: Exchange of information and collaboration;

External Relationship:

Suppliers: Exchange of information, collaboration and coordination.
Visitors: Reception, exchange of information.

Reporting Responsibilities:

Travel Information Tracker
Staff Contact List
Stock Tracker.

Qualifications

Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
Ability to maintain confidentiality.
Must be a resident of Abuja and within the ages of 20 to 30 years of age.
Degree in Business Administration, Management, Social Sciences or related field of study from a recognized institution;
Any related prior internship experience is preferred;
Exceptional organization, time management, and attention to detail;
Excellent verbal and written communication skills;
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;