Recruitment at Fantex Oil & Gas Services for Personal Assistants

Fantex Oil & Gas Services is an independent oil and gas company with the  principal business objective of identifying, acquiring and developing  interests in oil and gas assets in Nigeria. With highly skilled and experienced manpower focused on delivering top-quality engineering &  construction services, we have the potential to design and execute turnkey projects, providing a seamless service offering..     JOB TITLE: Personal Assistant JOB RESPONSIBILITIES:

• Need to be able to manage multiple, ever changing calendars and priorities in different time zones
• Will act as first point of contact for external and internal
• Will coordinate meeting agendas, minutes, schedules, meeting rooms, facilities etc.
• Able to prioritize and action all incoming post, e-mails and phone calls
• Will raise and process multiple purchase orders on a daily basis
• Will need to manage ALL administrative task
• Will encourage and demonstrate a team approach
• Pro-actively managing and co-ordinating diaries and meeting requirements with appropriate travel times and bookings
• Preparation and control of document packs and prompting timely updates for outstanding actions
• Providing a high quality point of contact for internal and external stakeholders, managing calls, mail and email in a manner appropriate to represent Fantex
• Management of confidential and sensitive matters
• Booking travel and meeting rooms in support of scheduled meetings, and the processing of the Directors’ business expenses
• Managing all requests for information technology, communications and other support
• Plan and organise events and conferences as and when required
• Maintain records and filing systems
• The role requires flexibility and may involve travelling.

• Minimum 3 years’ experience
• You will be representative of FANTEX OILSERVICES to ALL internal and external stakeholders
• Have significant flexibility (depending on time zone), be tolerant and result oriented
• Bachelor’s degree in related courses
• Extensive, proven experience in complex diary management
• Experience of meeting and e-mail management
• Proficient in Microsoft applications to include PowerPoint, Word, Excel and Outlook
• Professional customer service and telephone manner
• High quality letter writing (grammar and spelling)
• Organisation skills (facilitation and co-ordination of others)
• Creating reports in a professional manner
• Ability to prioritise and achieve deadlines