Recent Jobs at ACTED, 25th July, 2019

⏲ Jul 25, 2019, 12:12 PM
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ACTED, since 1993 has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 8 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects. In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. ACTED is therefore looking for qualified candidates to support its mission in Maiduguri as: Job Title: Senior HR/Admin Officer Location: Maiduguri, Borno Department/Office: Office Admin/Coordination Responsibilities

Provides advice as it pertains to Inspire recruitment selections and ensure adherence to policies and procedures in filling vacant posts.
Provides advice on guidelines on promotion and placement of staff.
Represent ACTED in discussions with senior government officials on recruitment and other human resources matters in liaison with ACTED SCLO
Develop programs to enhance employee relations and offer employee support to each staff member
Ensure that the new hire orientation process properly introduces new employees to the corporate culture
Deliver compensation and benefit comparison reports to the executive team each month and make recommendations to improve the organizations wellbeing
Come up with new ways to measure employee morale and determine methods for improving overall employee satisfaction
Act as liaison between the legal and professional resources to ensure that all employment policies follow current laws and regulations
Participates in task forces (INGO Forum) and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures that will benefit the organization.
Serves as ACTED Administrative focal point for the implementation of policies related to human resources management, particularly as it relates to HQs and the field, as well as assists supervisors and staff with understanding human resources policy.
Provides policy advice to staff and managers on substantive and procedural questions related to administration and management of staff, including the implementation of any human resources reform initiative.
Reviews and provides advice to Program Managers on requests for exceptions to policies, regulations and rules before transmittal to the Office of coordination.
Prepares and updates comprehensive Policy Instructions incorporating existing human resources policies, practices and procedures for ease of reference for ACTED staff.
Serves as focal point for the compilation and submission of comments to draft Staff Regulations, Staff Rules and Administrative Instructions disseminated by the Office of coordination.
Serves on various standing boards, committees, ad hoc working groups and task forces, as required. Also represents the operational interests of ACTED at the policy level for any field-based emergency operations meetings/discussions
Responsible for the review of Prohibited Conduct and disciplinary cases forwarded by coordination and if required, arrange investigation panels and communicate conclusions to the relevant parties.
Keeps abreast of developments and trends in various areas of human resources.
Prepares reports and participates and/or leads special human resources projects.

Administration Entitlement:

Advises the Head of the Unit or Management on the development, modification and implementation of ACTED and practices on entitlements.
Reviews and recommends level of remuneration for all staff.
Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
Represents the office in joint bodies and working groups relating to salaries and other conditions of service.
May assist supervisors and staff with understanding and using the performance appraisal system (PAS) and the rebuttal process.

Other Responsibilities:

Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
Monitors, advises and acts on disciplinary matters in accordance with established policies and procedures.
Supervises and monitors the work of the junior human resources officers in undertaking the full range of human resource management activities.
Represents the management in classification appeal cases.
Provides guidance to program managers on the application of classification policies and procedures and by undertaking whole office review.

Requirements and Qualifications

Organized and efficient in daily tasks
Excellent verbal and written communication skills
Able to multitask, prioritize, and manage time efficiently
Goal-oriented, organized team player
Creative problem solver who thrives when presented with a challenge
Encouraging to team and staff; able to mentor and lead
Able present company mission and history clearly and confidently
Great “people-person” skills and professional attitude
Bachelor’s degree in human resources, business, or a related field
Three to five years of experience in a human resources position or related position
Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping
Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.
General knowledge of employment laws and best practices
Possesses superb spoken communication skills
Excellent interpersonal relationship building and employee coaching skills

About You All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following: Essential:

An understanding of humanitarian/civil society issues in the country and the region.
5-6 years working experience, in the field of business is require
University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, sociology, social work, international affairs, humanitarian or related field
Fluency in written and spoken English. Fluency in local spoken languages.
Experience with the use of Microsoft Office Package

Desirable:

Excellent communication skills.
Excellent command of English language.
Meticulous attention to details.
Excellent problem-solving skills.
Ability to work to deadlines, under pressure.

We Offer

Contract length: 4 Months with possibility of extension
Level: D1-1 (national contract)
Start date: As soon as possible Desirable.

Interested and qualified candidates should: Click here to apply Job Title: Compliance Officer Location: Maiduguri, Borno Department/Office: Office of Coordination Job Type: Part time About the Job

The Compliance Officer contributes to:
- Controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country;
- Developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
S/He provides technical support and capacity building to the country FLATS staff to implement the action plan and address the issues.
S/He also provides technical support for donor external audits and due diligences preparation and follow-up.
S/He should comply and ensure compliance to the audit code of conduct.

General Responsibilities

Responsible for the Compliance, Transparency and Documentation procedures' enforcement
Train/reinforce compliance capacities and knowledge of HR/FIN/LOG Officers.
Managing spot checks on the compliance of FIN/HR/LOG processes and completing the corresponding checklist
Ensuring that the originals of the relevant documents are received in the Capital on a monthly basis (finance vouchers, personal files, and procurement files). The effective sending remains the responsibility of each department.
Follow-up on audit and compliance findings and recommendations
Internal audit function: contribute to:
- Controlling, on a risk-based audit approach, the implementation of ACTED’s processes at the capital, area and implementing partner level, in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country and
- Developing and participating to action plans agreed with the Country Risk and Compliance Manager/Officer (if any) or country coordination;
Participate to donor external audits and due diligences preparation and follow-up;
Training, lessons learnt and best practices: provide training sessions to reinforce the compliance level of country teams and implementing partners, propose improvement to ACTED’s current procedures, based on lessons learnt and best practices;
Facilitate internal coordination and communication and the National Compliance Team.

Audit Function:

Conduct country Internal audit missions, according to the approved Country Audit Plan, and ACTED internal audit methodology in accordance with the approved Terms of References (AUD-03);
Conduct Implementing Partners due diligences, participate to the mitigation plan follow-up;
Suggest measures for mitigating such risks to the Country Risk and Compliance Manager/Officer or to the Country Director, discuss the main findings and recommendations during the mission; draft an action plan (AUD-04B) to be discussed during the debriefing session;
Audit report: send the audit reports (AUD-04A) to the to the Country Risk and Compliance Manager/Officer or to the Country Director for review before regional and/or HQ approval;
Ensure the recommendation follow-up and actively participate in their implementation.
Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation’s compliance on a random basis;
Compile, file and check all projects’ related financial, logistics, administrative, HR, and program information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis
Identify the compliance issues by filling the compliance checklists
Participate in drafting the Monthly Compliance Report and the Audit TITANIC and obtain the Country Risk and Compliance Manager/Officer or CD review and approval and send it to HQ.
Participate in the weekly FLAT Meeting Support, in litigation cases (staff, suppliers, etc.) follow-up;
Support National and local legislation follow-up (tax exemption, social security, labour law etc.);
Tax/VAT exemption follow-up: control the ACTED compliance with tax laws and that tax/VAT exemptions are requested in a timely manner.
Participate to the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager/Officer and the Country Director;
Analyze Grant contracts with donors and donor guidelines in order to know audit terms and conditions
Draft of the External Audit preparation and update the Project, FLAT & External Audit Follow-up
Contribute to train the implementing partners / country/area staff to the external audit preparation;
Contribute, in line with Country Risk and Compliance Manager/Officer and/or the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
Contribute and facilitate audits and participate in kick off and close out meetings of each external audit;
Contribute to ensure:
- The update of the External Audit Recommendations follow up and
- The implementation of the recommendations from external audits;
Provide practical training on specific areas of ACTED procedures;
Support compliance staff in the country
Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
Upon request from the Country Risk and Compliance Manager/Officer, participate in kick-off /closure meetings to share lesson learnt from previous audits and highlight donor guidelines.
Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
Upon request of the Country Risk and Compliance Manager, the Country Director and/or the Audit Director, participate in Fraud cases investigations;

About You All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following: Essential:

An understanding of humanitarian/civil society issues in the country and the region.
3-4 years working experience, in the field of business is require
University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, sociology, social work, international affairs, humanitarian or related field
Fluency in written and spoken English. Fluency in local spoken languages.
Experience with the use of Microsoft Office Package

Desirable:

Excellent communication skills.
Excellent command of English language.
Meticulous attention to details.
Excellent problem-solving skills.
Ability to work to deadlines, under pressure.

We Offer

Contract length: 4 Months with possibility of extension
Level: D2-1 (national contract)
Start date: As soon as possible Desirable

Interested and qualified candidates should: Click here to apply Application Process/Notice

All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
CV and Cover Letter indicating and explaining the suitability to the position applied.
Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.
ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
CVs will be review on rolling bases.
Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.
For general information about ACTED, please consult: www.acted.org

Application Deadline 1st August, 2019.

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