Personal Assistant Job in Abuja at Enroyale Global Services Limited

Enroyale Global Services Limited, is currently recruiting on behalf of its client to fill the position below:   Job Title: Personal Assistant Location: Abuja Job Duties

• The Personal Assistant is responsible for providing a comprehensive, confidential and professional support service to the Director in all aspects concerned with the efficient and successful operation of the office and division
• Manage and maintain the MD’s diary and email account.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter emails, highlight urgent correspondence and print attachments.
• Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.

• A minimum of four (4) years PA/secretarial experience at a senior level
• Shorthand and excellent typing skills, speed and accuracy essential
• Proven ability to work under pressure and to tight deadlines
• Well presented
• Highly personable
• Flexible and mature approach with ability to work unsupervised
• Applicant must be resident in Abuja.
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organisational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner