Ongoing recruitment at ActionAid (AA) Nigeria

ActionAid (AA) Nigeria is an affiliate of ActionAid International, which is a global alliance of organisations working towards achieving a world without poverty and injustice in which every person enjoys the right to a life with dignity. As a large and visible development organisation, we work in more than 40 countries in Africa, Asia, Europe and America. Our expertise lies in community-led approaches to development and working through partnerships with the poor and other grass root organisations.

We are recruiting to fill the positions below:

Job Title: Treasury Advisor

Location: Abuja
Responsible to: Head of Finance
Grade: 7
Line Management: None
Contract: Fixed term

Overall Purpose

The position holder will contribute to maintaining adequate financial integrity in supporting quality and timely data input for generation of financial reports.
S / he will be responsible for timely processing of funds for programme activities for AAN and contribute to strengthening the internal control and accounting systems of the organisation.

Specific Responsibilities

Daily input of all payment vouchers into SUN Accounting system and processing of cash and bank payment vouchers.
Daily Treasury report on all bank accounts and monitor balances for Management decision.
Document, control and secure Accounting Records.
Monitor bank and investment accounts
Investigate, follow up and clear all reconciling items.
Maintenance of Petty cash (GBP, USD, NGN) payment and ledger reconciliation.
Ensure that petty cash balances are paid back into AAN Bank accounts at the end of the year latest 31st December.
Preparation of Country Director Expenditure for quarterly report to AAN Board Chair
Liaise with banks on all banking operations.
Preparation of monthly withholding tax schedule for remittance.
Receipt of cash and cheque payment to AAN
Provide monthly exchange rate operations
Issuance and disbursement of cheques upon approval by authorized personnel
Any other duties as assigned by line manager.

Education/Qualifications

Essential:

First degree in Accounting / Finance

Desirable:

Relevant accounting professional certification

Experience
Essential:

At least four (4) years post NYSC
Experience in implementing financial control systems
Sound Practical Knowledge of accounting software and Spreadsheets finance person

Desirable:

Development sector experience, three (3) of which should have been spent in a finance position.
Knowledge of the SUN Software is an added advantage

Skills / Abilities:

Accuracy and attention to details
Excellent interpersonal & negotiation skills
High sense of Integrity
Ability to work well with minimum supervision
Ability to interface effectively with other members of staff and solve problems using own initiative
Ability to work under pressure

Personal Qualities:

Excellent interpersonal and communications skills
Accuracy and attention to details
High integrity
Ability to work extra hours as may be required
Effectively promote the AAN’s mission values, and objectives

How to Apply
Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Treasury Advisor – Abuja as the subject of the mail.

Click here to download the Application Form (MS Word)

Click here for more information (PDF)

Job Title: Finance Officer
Location: Abuja
Contract: Fixed term
Grade: 6
Responsible to: Finance Manager (Partnership)
Line Management: None

Overall Purpose

The post holder will ensure maintenance of adequate financial integrity in supporting quality and timely data input for generation of financial reports, review and analyze accounting ledgers
S/he will also contribute to strengthening the internal control and accounting systems of ActionAid Nigeria and partner organizations.

Specific Responsibilities

Assists in the preparation of financial reports as required by the project
Attend to project specific internal/external audit
Work with the Finance Manager on the financial planning processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National Plans.
Work with other members of the project team in planning and forecasting
Follow through ActionAid Nigeria communication procedures with donor and implementing partners
Strictly adhere to AA Nigeria policies and procedures and observance with agreement or donor Memorandum of Understanding (MoU)
Support Implementing partners organisations’ grant management process
Provide organizational development support to Implementing partner organisations
Support capacity assessment, financial and accounting processes review, and prepare reports on partner organizations as may be assigned by the Finance ManagerPartnership
Provide financial support to fundraising and proposal writing for the organisation
Monitor and review staff advances, retirements, and post hold journals
Responsible for reconciliation of projects, bank accounts and other assigned ledgers
Any other duties as assigned by line manager and Management.

Key Working Relationships:

Internal: All AAN staff
External: AAN Partners and other stakeholders.

Education/Qualifications

First Degree in Accounting/Finance
Relevant accounting professional certification

Experience:

At least three (3) years post NYSC experience, which should have been spent in a finance position.
Experience in implementing financial control systems
Development sector experience as a finance person.

Skills/Abilities:

Sound Practical Knowledge of any accounting software and Spreadsheets
Ability to work well with or without supervision
Ability to interface effectively with other members of staff and solve problems using own initiative
Knowledge of SUN accounting software is an added advantage
Ability to work under pressure.

Personal Qualities:

Excellent interpersonal and communications skills
Accuracy and attention to details
High sense of integrity
Effectively promote AAN’s mission values, and objectives

How to Apply
Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Finance Officer - Abuja as the subject of the mail.

Click here to download the Application Form (MS Word)

Click here for more information

Job Title: Sponsorship Finance Manager

Location: Country Office, Abuja
Grade: 8
Responsible to: Head of Finance
Line Management: Finance Advisor

Overall Purpose

The Sponsorship Finance Manager will be required to ensure the financial and legal integrity of the organisation within the framework of the policies and procedures established and the requirements of the local law. This position involves a full range of financial control and management activities.
S/he will support in making key strategic decisions of both the Local Rights Programme (LRP) and Sponsorship administration as a whole; as well as provide input to strategic plans especially with regards to quantitative performance measures and indicators.
The position holder will take a lead on the local child sponsorship initiative in terms of designing implementation of appropriate system of accounting and internal control; coordinate the roll out of financial implementation plan of the local child sponsorship in specific locations as will be decided by ActionAid Nigeria and ensure it effectiveness, efficiency and compliance with relevant standards and law.
Within the context of the above, the role will cover both ActionAid International supported Child Sponsorship mechanism and the local ActionAid Nigeria’s Community Sponsorship initiative.

Specific Responsibilities
Planning:

Engage in and lead critical planning of financial processes of the long term (three-year planning) and short term (annual budgeting) plans that feed into the National LRP Plans.
Ensure that above plans are consistent with guidelines and procedures agreed with ActionAid and in accordance with specific needs of the LRP.
Contribute to development and implementation of LRPs Plans and Budgets.

Financial Reporting:

Ensure that accurate and timely financial and management reports are prepared and issued to the partner organisation’s CEOs, ActionAid Nigeria Management as specified in the MOU or as agreed.
Ensure that effective systems are in place to allow adequate financial monitoring.
Capture financial transactions data into SUN
Ensure timely review of the quarterly financial reports in relation to the programme reports of LRPs.
Support in the preparation of the Mid-Year and Annual Finance Report in relation to the LRPs Components.
Support in ensuring that funds are released on timely basis, relevant report and analysis are carried out at partner levels (e.g. monthly management account, bank reconciliation, staff debtor schedules etc.)
Liaise with Sponsorship focal persons to regularly define and provide report to sponsors.
Track income received from Probal report in relation to each LRP spent level.

Audit:

Work with the Internal Auditor to ensure that financial statements of LRP Partners comply with local statutory requirements.
Coordinate management response of partner organisation to internal and external audit findings, and to ensure proper follow up on agreed recommendations of both internal and external auditors by partners.

Organisational Development Support:

Provide technical support to all staff in the LRP Programme and LRP Partners.
Assist in the recruitment, assessment and on job training of finance and non – finance staff or community representatives in the projects.
Support partner organizations in ensuring that statutory deductions such as PAYE/NHF/pension/witholding tax are deducted and timely remitted to relevant agencies.
Support in ensuring development of accounting policies and procedures in LRPs.
Support in ensuring that insurance/assurance policies on Assets and Staff respectively are taken up.
Support LRP partners appraisal, assessment and selection process.
Support in providing quality control checks on ensuring that valid input data are entered into the accounting systems.
Provide financial advice, assistance and training to the CEO and other LRP Programme staff and community personnel as required for them to improve on their financial management skills.
Monitor LRP and organizational performance to ensure reduced risk of loss of AAN funds and/or integrity.
Ensure that AAN funds and assets are being used for rightful purposes as intended by the supporters.

Risk Management:

The post holder should safeguard the organization from errors that may result in high sponsor withdrawal rate, loss of funding, heavy penalties due to non-compliance with legislation and loss of integrity, low staff productivity and moral.
Any other work as may be assigned by the Head of Finance, Director of Finance and other appropriate officers.

Key Working Relationships:

Internal: Entire AAN staff
External: LRP Partners and other stakeholders.

Person Specification
Education / Qualifications:

First Degree in Accounting / Finance
Master's Degree in relevant studies
Nationally recognised Professional Accounting Qualification.

Experience:
Essential:

At least 8 years post NYSC experience
At least 4 years post professional qualification experience with 2 years in a managerial position
Experience in implementing financial control systems
Experience in using SUN Accounting Systems & Spreadsheets.

Desirable:

Experience in working with International development agencies in a similar position.
Audit firm experience
Experience of working in a multi-cultural environment.

Skills/Abilities:

Excellent management & leadership skills
Excellent skills in facilitation and capacity building for inter-linkages between staff, partners & stakeholders
Ability to work well with minimum supervision
Ability to work under pressure
Ability to multitask
Negotiation skills
Ability to interface effectively with other members of staff and solve problems using own initiative
Demonstrable versatility in use of IT (MS office Suites, Outlook email.

Personal Qualities:

Excellent interpersonal and communications skills
Accuracy and attention to details
High integrity
Willingness to work additional hours when necessary.

How to Apply
Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Sponsorship Finance Manager - Abuja as the subject of the mail.

Click here to download Application Form (Ms Word)

Click here for more information (PDF)

Note

Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates

Application Deadline 2nd November, 2020.

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