Office Assistant at Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position of:

Job Title: Office Assistant

Reference No.: 210002TE
Location: Adikpo, Benue
Grade: 7
Contract Length: 8 Months
Employee Status: Fixed Term
Reports to: HR & Administration

Child Safeguarding
Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

To provide a high standard of hygiene and cleanliness throughout the Guest House, Office and provide needed office support.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Areas Of Accountability:

Sweep and mop floors every day
Clean and tidy the rooms occupied by guest everyday
Always keep the guest seating tidy and clean
Clean and service restrooms with mops and disinfectants every hour.
Identify and report possible repairs.
Support in movement of heavy furniture, equipment, and supplies.
Wash kitchen utensils and make sure the kitchen surface is always neat, clean and dry
Ensures no plates, cups or utensils are left over the night in the kitchen sink.
Remove cobwebs.
Sweep the compound and office surroundings once every week
Wet-wipe and polish all high-level shelves.
Wet-wipe window ledges.
Ensure the Adikpo office is well equipped, has sufficient levels of supplies ( consumables, stationaries, equipment
Oversee the maintenance of the office premises and guesthouses, furniture, fittings and all equipment in a fully functioning state.
Ensure that meetings/workshop services provided to SC is efficient and effective
Oversee the equipment and inventory in accordance with SC Global policies and Guidelines. This includes safety/security and maintenance of equipment.
Perform laundry services to guest in the guest house once a week
Dispose dirt inside the waste basket and dustbin daily
Use cleaning solutions to remove stains and clean surfaces.
Mix various cleaning agents.
Clean windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees.
Dust furniture and scrub surfaces clean.
Assist with photocopying and scanning of documents as directed.
Update stock bin cards as directed.
Assist to photocopy and scan documents are required.
Stay at the Front Desk to attend to visitors as directed.
Report any damage or fault noticed within the premises or on furniture, equipment and supplies to your Line Manager.
Undertake any other duties as may be required from time to time.
Always adhere to all company policies and procedure
Adhoc tasks as requested by Line Manager.

Behaviours (Values in Practice):
Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications

Level of Education – Diploma, OND
Desired Number of Years Prior Experience in a Similar Role – 2 - 3 years.

Experience and Skills:

General Communication & Interpersonal Skill Level - Good
Use of Office equipment; desktop/laptop, scanner etc. - Good
Use of cleaning equipment and materials - Good
Language Requirements - English - Good.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff: