Monitoring Evaluation Accountability & Learning Officer Vacancy at Premiere Urgence Internationale

⏲ Oct 22, 2019, 10:20 AM
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Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. We are recruiting to fill the position below: Job Title: Monitoring Evaluation Accountability and Learning (MEAL) Officer Location: Monguno, Borno Starting date: 1st of November, 2019 End of contract: 31/03/2020 Overall Mission General objective:

Under the supervision of the Field Coordinator and MEAL Coordinator, the MEAL Officer will contribute to the implementation of M&E activities in the field through supporting Project/Field Officers, partner staffs and Community Facilitators/Mobilisers in data collection, consolidation and quality management and undertake M&E related activities and implementation of an appropriate monitoring and evaluation system for successful delivery and attainment of project goals and objectives.
She/he will also be in charge of implementing the accountability strategy in Kukawa LGA, as well as strengthen capacity-building and capitalization through the development and the implementation of learning tools and process.

Responsibilities and Tasks Implementation of the Monitoring and Evaluation Plan:

Ensure the collection, reporting and validation of monitoring data of project teams and ensure the data reported by Field Officers/Program Managers is accurate and of good quality and reported in a timely manner
Produce monitoring checklists and conduct regular joint field process monitoring, quality assessments and data validation, and provide feedback and recommendations for timely improvement
Ensure that community leaders and beneficiaries are actively participating in all project and M&E activities
Assist the MEAL Manager/Coordinator in supporting project teams in designing and regularly updating project M&E guidelines and tools and ensure that project staff have access and capacity to use the tools
Provide training to field level project staff on the use of the M&E system including survey sampling and piloting of M&E tools, conducting assessments and the implementation of periodic evaluation activities including baseline surveys, research and evaluations in all sectors
Ensure utilization by all projects of appropriate data collection and reporting templates that facilitate the acquisition and aggregation of data
Undertake regular visits to field locations/project sites to support monitoring and evaluation processes and activities related to all sectors of PUI interventions
Support supervision of base level project staff and ensure that their capacities are built and that they are supported to deliver on their day to day M&E work by constant communication and joint field level M&E activities

Implementation of the Accountability Strategy:

Support the MEAL Assistant in establishing a complaints and feedback mechanism (CFM) based on the highest levels of integrity which beneficiaries will trust and ensures that they can make confidential complaints and be confident of the response processes
Review accountability systems periodically and update any changes if deemed necessary in consultation with the MEAL Manager/ MEAL Coordinator
Participate in internal and external meetings related to humanitarian accountability
Ensure that feedback is routinely recorded, reviewed and responded timely in line with feedback mechanism guidelines
Ensure that CFM database is regularly updated by the MEAL Assistant
Share the periodic CFM report with project teams and the MEAL department
Support the MEAL Assistant in conducting periodic field visit to ensure that accountability systems are in place and the necessary support is provided as needed

Internal and External Reporting:

Update the Field coordinator and Program Managers on daily achievements and challenges encountered on the field, at the end of each day
Verbally contribute and participate in weekly base meetings including accurate reporting on successes and challenges
Ensure that the data collected goes through a data cleaning and validation process each day
Ensure all data is channeled through the IM system each day
Develop reports that synthesize and synchronize initial key finding (needs) and results (outputs/outcomes) such as indicator tracking table, etc.
Keep monitoring tools and files archived at the PUI office, ensuring their availability to the MEAL department
Pass on any information or problems to her/his direct and/or indirect supervisor concerning her/his task, PUI programs, or safety aspects

Capitalization/Institutional Knowledge Building:

Use lessons learnt combined with field experience to provide contributions and feedback, including during design phases of field tools and assessments
Provide support to programme managers in reviewing information across projects, to ensure that feedback and complaints are taken into account in programme management decisions
Identify and formulate accountability findings, lessons learned and recommendations to be integrated into planning and reporting efforts of PUI project activities
Participate actively in team workshops and lessons learnt seminars
Actively engage in ongoing trainings and knowledge building
Lead training of beneficiaries, community leaders, community facilitators/mobilisers and Field staff on M&E if needed
Lead in developing a responsive, functional and appropriate feed backing mechanism which can improve current project implementation and guide future programming

Communication & Follow Up:

Respond to beneficiaries’ queries with good knowledge of relevant information when approached
Respond to any requests within PUI that might require an alternative communication method or plan of action
Lead in developing a responsive, functional and appropriate feed backing mechanism which can improve current project implementation and guide future programming
Provide support to program managers in reviewing information across projects, to ensure that feedback and complaints are taken into account in program management decisions
Identify and formulate accountability findings, lessons learned and recommendations to be integrated into planning and reporting efforts of PUI project activities

Logistic and Communication:

Perform administrative support activities for the Field coordinator/, but not limited to, preparation of meetings related to MEAL field, recording of minutes, verbal and written translation
Ensure the follow-up and the proper use of materials and tools related to M&E activities
Manage the supply of materials to the work site in collaboration with logistic department

Team Management:

Provide day to day supervision to the MEAL Assistant
Plan the MEAL assistant tasks on daily basis
Ensure that coaching and performance plans are completed on time and with adherence to PUI standards.

Qualifications Mandatory Requirements:

Language skills: Fluent in Kanuri, Hausa and English
Education degree: At least a Diploma or Degree in Social Sciences, Statistics, Demography, Sociology
Work experience: At least two years similar experience in an NGOs/On-site training in social or monitoring work
Knowledge and skills: Good analytical and writing skills/ /Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities,
Computer skills: : Knowledge of the MS office software (including Word, Excel, Outlook), knowledge of data collection software (KoboCollect, ODK, etc.) and a basic understanding of data analysis packages such as SPSS, Epi-Info etc.

Assets: