Medecins du Monde Vacancy for a Logistics Coordinator
Medecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.
We are recruiting to fill the position below:
Job Title: Logistics Coordinator (M/F)
Location: Maiduguri, Borno
Fixed-term contract: 0- 9 months
Starting date: June 2019
Description du poste
- Under the direct responsibility of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation.
- You provide logistics guidance, advice and support to all programmes and field sites and the logistics staff in these locations as necessary or as requested.
- You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to.
More specifically, your Responsibilities are
Logistics coordination:
- Define and implement the logistic tools required to achieve the general objectives, in close collaboration with the general coordinator
- Define and implement logistics process and ensure that everyone is trained and respecting these processes
- Assist fields on scheduling all logistics activities needed, in order to reach projects objectives
- Be responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: information technology, communications, mechanics, energy & electricity, cold chain etc.
- Manage and supervise the rehabilitation of health centres
- Take part in any assessment as per required
- Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as per needed
- Support the medical team particularly on transportation: fleet management; contract with helicopters companies etc
- Provide input on logistics matters to the coordination team for proposal and report writing
- Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level
- Be responsible for all communication related to logistics issues with the logistics referent based in HQ
- Be the technical adviser and take final responsibility for all logistics tasks of the mission
Procurement and supply chain:
- Ensure the overall supply chain management (international & local purchases)
- Ensure that the filing system to record and archive all procurements is rigorously maintained by the logistics team
- Ensure the existence and maintenance of a supplier database and develop robust local supplier relationships at national level
- Ensure systems mitigate risks from corruption and insecurity
- In coordination with the finance coordinator, be in charge of the implementation, follow-up and respect of MdM logistics procedures
- Ensure active monitoring of the purchasing process
Team management:
- Be responsible for the definition of the logistics department staff set-up
- Be responsible for the line management of specified logistics staff in accordance with HR policies and procedures
- Facilitate the communication within the logistics team and between the different members of the team on logistics issues
- Be in charge of the capacity building and training of all logistics staff to improve efficiency, awareness and compliance with logistics systems and procedures
Security:
- Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures
- Ensure security briefing regarding movements and means of communication to all expatriate and national staff joining the mission
- Ensure the safety of offices, guesthouses
- Monitor the security context and its consequences on operations and provide guidance to teams as required
- Compile all security incidents in MdM area of intervention received from general coordinator and fill the security incident follow-up
Meetings, representation and reporting:
- Attend MdM monthly coordination meetings and take part, when relevant, in the field weekly coordination meeting
- Represent MdM and network with relevant external organisations at national level
- Attend national logistics or security related meetings (clusters, Humanitarian Forum meeting…) when requested by the general coordinator
- Consolidate logistics reporting and prepare monthly logistics report
Conditions d'emploi
- Gross monthly salary: 2 763 euros
- Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
- Expatriation bonus (10% gross salary per month)
- Health insurance (60% covered by MdM and 40% by the employee)
- Insurance (repatriation…)
- Punctual teleworking agreement (after 6 months)
- Médecins du Monde promotes trainings and internal mobility
- Single posting
- Transportation cost, vaccines and visas covered
- Guesthouse housing
- 22.5 RTT (recovery days) per year
- 5 weeks of paid leaves per year.
Profile
- Experience in working in an international NGO in emergency contexts
- Experience in fleet management, security, supply chain, stock
- Good writing and communication skills
- Excellent organizational skills
- IT: Excellent knowledge of Windows environment (word, excel)
- Ability to work quickly, under pressure, and with short deadlines
- Experience in managing a large team and work in an international team (diplomacy is compulsory, but strong management also)
- Negotiation skills
Languages:
- English is mandatory (oral and written), and knowledge of Hausa or French would be an asset
How to Apply
Interested and qualified candidates should:
Click here to apply
Note: You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model