Médecins du Monde Job in Nigeria for a Base Logistician

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Médecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide. We are recruiting to fill the position below: Job Title: Base Logistician Location: Damboa -Borno Contract Length: 6 months with possibility for renewal Job Description

• Under the direct supervision of the Base Manager/Field Coordinator and under the technical supervision of the Logistics Coordinator, the Base Logistician will be mainly responsible for the below objectives.

Main Objectives

• Damboa Base Setting Up
• Supervising the supply chain – particularly pharmaceuticals
• Supervising the logistic support
• Support / Assist in Security Management
• No teamLogistics Reporting

Logistics Coordination Objective 1: Base Setting Up/ Damboa:

• Through the strong support of Maiduguri Logistics, set up the Damboa base which is currently under process
• Ensure proper contract is made with the landlord and Follow up the implementation of contracts accordingly
• Ensure the rehabilitation works of the new base under set up is done as per the agreement between MDM and the Landlord
• Ensure all the required standard is in place in the new base set up as per the agreed deadline with the immediate supervisor

Objective 2: Responsible for Supervising the Supply Chain Activities:

• Ensure the implementation of MDM supply procedure
• Monitor the supply team to follow the deadlines, delivery dates
• Make sure that supply team conducts Physical inventories for stock regularly
• Anticipate the transport needs for projects & office activities
• Make sure the safe & on time transportation of projects material to the field or between warehouses
• Anticipate the supply activities related to projects and convey to purchaser on time
• Participate in project assessments & planning as required
• Make sure that all purchase done by following the financial plan, cash forecast
• Make sure that purchase  follows the quality control procedure
• Check the Purchase dossier before sending to Maiduguri, make sure the stores are managed according to MDM  standard (acceptable level)

Objective 3: Responsible for Supervising the Logistic Support Activities:

• Ensure the efficient management of resources (fleet, IT, utilities)
• Ensure the good weekly vehicle planning
• Ensure the rehabilitation of premises & regular check
• Ensure the participation of logistics in selection of premises for projects & offices
• Ensure that communication means are available for professional work (internet, telephone etc.)
• Make sure proper utilization of IT equipment
• Conduct the logistics assessments in the field whenever required, and provide the support to team in the field.
• Ensure the on time repair & maintenance of fleet (vehicle, generators,)
• Monitor the purchase of fuel for vehicles
• Anticipate the vehicle needs for base in relation with project & office activities
• Ensure the good usage of MDM equipment and update asset register regularly
• Ensure the tracking of equipment as per MDM procedures
• Anticipation for the need of equipment for the base

Objective 4: Assist/Support in Security Management Activities:

• To ensure that security / safety rules followed by all staff during working time and use of MDM premises / facilities
• Information collection related to security situation in the area
• Incident reporting
• Implementation of security / safety rules (first aid kits, firefighting equipment etc.)
• Assist field coordinator in updating  security plan

Objective 5: Team management Activities:

• Adaptation of team according to the workload (including daily labour & temporary recruitments) – specifically drivers and guards
• Conduct the appraisal interview for staff under his/her supervision
• Participate in disciplinary actions
• Identify the training needs conduct/ arrange the training for them
• Make sure HR rules / guidelines followed in management of team with support from Head Office HR department
• Support the team in making work plan & prioritizing of task and follow-up
• Provide technical support to team on logistics’ issues
• Make sure that JDs for staff under his/her supervision are updated
• Participate in the relevant recruitments

Objective 6: Reporting:

• Make sure the information flow in terms of reporting
• Collect the data for reporting & analyse and give recommendations
• Send the monthly reports (Narrative Report, Procurement Tracking, Asset and Warehouse Report including Monthly Vehicle Summary) to the supervisor and his/her technical manager(Logistics Coordinator) at Maiduguri

Objective 7: Coordination

• Make sure the coordination among the Logistics team (sharing of information)
• Make sure the coordination between logistics & technical departments on logistics issues
• Ensure the submission of monthly cash forecast on time, coordinate with administration to finalize (participation in cash forecast meeting)
• Conduct the weekly logistics meeting (planning etc.)
• Participate in weekly base meeting

Objective 8: Programme Support

• Ensure the MDM clinics are able to access materials from either Damboa or Head Office
• Provide on-site logistical support to the MDM clinics in Damboa

Level of Studies:

• University Degree / Diploma in Logistics Management, or close subject matter
• At least 2 years of experience in field of Logistics with INGO

Requirements Required Skills Management Experience:

• Good organizer
• Diplomacy
• Rigour (on procedures)-
• Communication Skills, Diplomacy and Relational skills
• Financial Management skills
• Capacity to manage large quantities of products, activities and information
• Good/Fluent English Knowledge
• Computer knowledge (Word/Excel), security management.
• Experience in supervising a team
• Team Spirit
• Autonomy
• Negotiation Skills
• Honesty

Important Information:

• Starting date: ASAP
• Place of office: Damboa
• We’ll pay attention only to the complete files in English.
• Our process of selection include some test and interviews.

How to Apply Interested and qualified candidates should send their CV's and Cover Letter via email to: [email protected] Or Either in person, deliver to MDM Office Note: Only the shortlisted candidates will be contacted. Application Deadline  17th May, 2017.

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