Job Vacancies in a High Profile Aesthetic Clinic for Personal Assistants

Fadac Resources - Our client is a high profile aesthetic clinic in Lagos, is recruiting to fill the vacant position below:     Job Title: Personal Assistant Location: Lagos Job Description

• To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.
• This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment.
• You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.
• You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.

• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments etc.
• Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
• Coordinate   travel  and  accommodation  requirements   in  connection  with  others   and  ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Manage and maintain the MD’s diary and email account.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct  weekly diary meetings with the  MD to  discuss upcoming engagements, invitations and other requests.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.

• To attend  supervision, training and meetings as and when required.  You may be required to  perform other ad-hoc tasks around the factory that may be deemed necessary.

• A good deal of common sense, etiquette and an ability to think on one’s feet
• Ideally educated to degree level
• A minimum of 2 years PA/secretarial experience at a senior level
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Well presented
• Highly personable
• Flexible and mature approach with ability to work unsupervised
• Willing to travel