Job Vacancies at Development Innovations Group (DIG)
Development Innovations Group (DIG) implements activities in
transitioning and developing economies, as well as post-disaster and
post-conflict settings throughout the Middle East, Asia, Africa, Latin
America and the Caribbean. DIG has more than 50 staff worldwide. We
maintain
management offices in: Metropolitan Washington, D.C., USA;
Port-au-Prince, Haiti; and Nairobi, Kenya, allowing closer proximity and
faster response time to address the needs of our clients. DIG’s
primary clients and partners include multi- and bi-lateral development
agencies, private sector institutions, foundations, and
non-governmental organizations.
We are recruiting to fill the position below:
Job Title: Administrative Officer
Location: Kaduna
Job Description
- The purpose of the US-AID Nigeria Water, Sanitation and Hygiene
(WASH) Coordination Project is to achieve the dual benefits of improved
health and well-being for Nigerians and through increased and more
financially sustainable access to WASH services and to build the
confidence of the public in the government’s ability to deliver basic
services.
- Development Innovations Group (DIG), operating as DIG
Development Innovations Limited, (DIG Nigeria) has been awarded the task
to deliver these objectives. The WASH Coordination Project will be
executed for a period of two years, ending in November 2018. An office
will be established in the city of Kaduna and a smaller satellite office
in Bauchi. The work of DIG Nigeria will consist primarily of
institution strengthening, research and knowledge management to support
the water, sanitation & hygiene (WASH) sector in Kaduna and Bauchi
State.
Job Purpose
- DIG-Nigeria’s daily activities will be supported by the services
of the Admin Officer assigned specific office administrative and
financial management responsibilities, under the supervision of the
Finance Manager, making up the Finance and Administration Team.
- The incumbent shall facilitate the smooth running of the Office
and provide effective information and data processing support. The key
responsibilities of the Admin Officer are outlined in this job
description.
Key Accountabilities and Duties & Tasks
The incumbent would be accountable for all or assigned areas of the following major duties and results areas:
- Administrative support services:
- Support the establishment and management of office
operations with respect to communications, contacts, meetings and work
flow; identify and organize issues that may require special treatment as
well as priority issues that need to be brought to the attention of
CoP.
- Support in establishing internal tracking systems and
procedures for correspondence and documents; and receive, screen,
register and treat correspondence and documents accordingly.
- Organize appointments and maintain finance and administration calendars and reporting schedule,
- Provide front office services, including receiving visitors, placing and screening telephone calls and responding to enquiries;
- Organize high-level meetings including taking responsibility
for finalizing meeting agenda, invitations, the production and
distribution of documentation, and taking minute of meetings. Distribute
meeting reports and information and ensure follows-up on required
actions.
- Facilitate smooth running of the office and the effective
processing of information, data and custody of documents; verify that
the work is done in accordance with corporate standards and within
established deadlines; and monitor work progress, identify cases of
priority and concern and bring this to the attention of supervisor.
- Works closely with team colleagues and provide support in achievement of work priorities and objectives.
- Undertakes any other duties assigned by the supervisor.
- Professional discretion and confidential management of complex, sensitive information and subjects:
- Keeps abreast of activities of importance to program
stakeholders, including on latest policies, procedures and
organizational changes in stakeholder operating environment that may
affect the project team.
- Establish and maintain a record management system containing
reference materials and confidential records of minutes and decisions
as required.
- Prepares briefing materials for supervisor concerning
official trips or special meetings; drafts responses to written
inquiries on a variety of routine and non-routine matters
- Provide high level of discretion and confidentiality through personal image, comportment and official and personal interactions.
- Effective logistics operation - preparation and knowledgeable
delivery of correspondence/communications, hotel booking, procurement
supplies and transportation planning contributing to achievement of work
objectives:
- Work with supervisor in making transport arrangements for
field mission visits for staff as per monthly travel plan and arrange
for timely airport protocol, meet and greet (pick up and drop off) in
respect to travelers including MOPOL transport arrangements where
required. Ensure provision of MOSS compliant vehicles for protocol
services.
- Work with supervisor to make hitch free flight bookings and
ensure timely issuance of flight tickets for staff members on mission.
Review ticket invoices against bookings made to ensure accuracy before
processing payment
- Support the Supervisor as assigned with issues regarding
hotel reservation to meet office and partners' needs, works closely with
team colleagues and provide field transportation support in achievement
of work priorities and objectives.
- Contribute to establishment of a consistent system and
procedure for correspondences and documentations for scheduling and
confirming field and overseas travels – hotel, field transport and
flights – in compliance with DIG policies and report regularly to the
supervisor.
- Finance and accounting support function:
- Anticipate cash needs of the office and plan payments and request transfers accordingly
- Ensure financial supporting documents are produced per DIG financial policy and procedure.
- Maintain supplier information and stamp, logistic support documents, approvals / signatures etc.
- Work with supervisor in the preparation and sending of accounting documents for monthly closing to the HQ
- Ensure regular payments related to administration activities ex: electricity, water, office bills etc
- Work with supervisor to keeps up to date on DIG HQ finance
and administration policies and procedures and disseminates these to
colleagues
- Manage petty cash system of the office,
- Receive and review payment invoices for accuracy, correctness;
- Prepare project payment vouchers (Purchase order) as instructed by the FM;
- Write checks for approved expenses for Authorized persons’
approval and signing and deliver remittances to colleagues, vendors,
service providers or local government offices as required, ensuring
proper documentation for receipt of payments;
- Ensure all expenses, payments, receipts, bank
reconciliations and any other required financial data are entered
correctly and properly and in a timely fashion in project online
QuickBooks accounting program
- Proper records and documents well maintained in the field office:
- Maintains records and confidential documents in the field office.
- Maintain auditable filing system of all the financial
documents ensuring that they are filed sequentially, month by month and
are duly organized in clearly labelled subject files.
- Ensure operations and delivery of administrative support
services for travel and missions are timely and effectively provided on
the field.
Qualifications
To succeed in this position, you will need to have the following:
- Basic Education and Qualifications:
- Essential:
- B.Sc/HND in Business Administration or any other Social Sciences.
- GCE “0” level with at least 4 credit passes including English Language
- Desirable:
- Computer skills certification
- Experience:
- Essential:
- At least 5 years’ (Administrative Officer) and 3 years’
(Administrative Assistant) work experience in an admin role in an
established organization
- Excellent planning and prioritization skills
- Experience with completing events planning and organisation and preparation of reports
- Ability to work with minimal supervision, independent
judgment and discretion in completing assignments, seeking approval as
appropriate
- Desirable:
- Knowledge of / familiarity with defensive driving techniques
- Good knowledge of major road networks in Nigeria.
- Prior work with development sector organization / an International NGO setting would be an added advantage
- Knowledge and Skills:
- Essential:
- Basic computer skills and familiarity with various software, including dexterity in the use of internet
- Good working knowledge of Microsoft Word, Excel and Outlook required.
- Ability to use the computer for word processing assignments and produce large volumes of materials
- Ability to understand and follow specific instructions and procedures
- A clear sense of maturity, ability to work under pressure and maintain calm disposition under provocation or pressure
- Demonstrable knowledge in accounting and banking transactions
- Excellent negotiation skills
- Fluency in spoken and written English Language
- Desirable:
- Ability to understand and work within complex situations
- Ability to speak Hausa
- Personal Qualities:
- Essential:
- Commitment to DIG Nigeria’s culture and values
- Creative and takes initiative.
- Able to work effectively in a diverse team and multi-cultural environment
- You will also need to have excellent interpersonal and communication skills
- Willing to work additional hours at crucial times
- An orientation towards customer service
- Willing to travel occasionally out of their work station 25% - 30% of their time, when duty demands and at short notice.
- Desirable:
- Ability to abide by confidentiality requirement
- Able to motivate others
Job Title: Administrative Assistant
Location: Bauchi
Job Description
- The purpose of the US-AID Nigeria Water, Sanitation and Hygiene
(WASH) Coordination Project is to achieve the dual benefits of improved
health and well-being for Nigerians and through increased and more
financially sustainable access to WASH services and to build the
confidence of the public in the government’s ability to deliver basic
services.
- Development Innovations Group (DIG), operating as DIG
Development Innovations Limited, (DIG Nigeria) has been awarded the task
to deliver these objectives. The WASH Coordination Project will be
executed for a period of two years, ending in November 2018. An office
will be established in the city of Kaduna and a smaller satellite
office in Bauchi. The work of DIG Nigeria will consist primarily of
institution strengthening, research and knowledge management to support
the water, sanitation & hygiene (WASH) sector in Kaduna and Bauchi
State.
Job Purpose
- DIG-Nigeria’s daily activities will be supported by the services
of the Admin Officer assigned specific office administrative and
financial management responsibilities, under the supervision of the
Finance Manager, making up the Finance and Administration Team.
- The incumbent shall facilitate the smooth running of the Office
and provide effective information and data processing support. The key
responsibilities of the Admin Officer are outlined in this job
description.
Key Accountabilities and Duties & Tasks
The incumbent would be accountable for all or assigned areas of the following major duties and results areas:
- Administrative support services:
- Support the establishment and management of office
operations with respect to communications, contacts, meetings and work
flow; identify and organize issues that may require special treatment as
well as priority issues that need to be brought to the attention of
CoP.
- Support in establishing internal tracking systems and
procedures for correspondence and documents; and receive, screen,
register and treat correspondence and documents accordingly.
- Organize appointments and maintain finance and administration calendars and reporting schedule,
- Provide front office services, including receiving visitors, placing and screening telephone calls and responding to enquiries;
- Organize high-level meetings including taking responsibility
for finalizing meeting agenda, invitations, the production and
distribution of documentation, and taking minute of meetings. Distribute
meeting reports and information and ensure follows-up on required
actions.
- Facilitate smooth running of the office and the effective
processing of information, data and custody of documents; verify that
the work is done in accordance with corporate standards and within
established deadlines; and monitor work progress, identify cases of
priority and concern and bring this to the attention of supervisor.
- Works closely with team colleagues and provide support in achievement of work priorities and objectives.
- Undertakes any other duties assigned by the supervisor.
- Professional discretion and confidential management of complex, sensitive information and subjects:
- Keeps abreast of activities of importance to program
stakeholders, including on latest policies, procedures and
organizational changes in stakeholder operating environment that may
affect the project team.
- Establish and maintain a record management system containing
reference materials and confidential records of minutes and decisions
as required.
- Prepares briefing materials for supervisor concerning
official trips or special meetings; drafts responses to written
inquiries on a variety of routine and non-routine matters
- Provide high level of discretion and confidentiality through personal image, comportment and official and personal interactions.
- Effective logistics operation - preparation and knowledgeable
delivery of correspondence/communications, hotel booking, procurement
supplies and transportation planning contributing to achievement of work
objectives:
- Work with supervisor in making transport arrangements for
field mission visits for staff as per monthly travel plan and arrange
for timely airport protocol, meet and greet (pick up and drop off) in
respect to travelers including MOPOL transport arrangements where
required. Ensure provision of MOSS compliant vehicles for protocol
services.
- Work with supervisor to make hitch free flight bookings and
ensure timely issuance of flight tickets for staff members on mission.
Review ticket invoices against bookings made to ensure accuracy before
processing payment
- Support the Supervisor as assigned with issues regarding
hotel reservation to meet office and partners' needs, works closely with
team colleagues and provide field transportation support in
achievement of work priorities and objectives.
- Contribute to establishment of a consistent system and
procedure for correspondences and documentations for scheduling and
confirming field and overseas travels – hotel, field transport and
flights – in compliance with DIG policies and report regularly to the
supervisor.
- Finance and accounting support function:
- Anticipate cash needs of the office and plan payments and request transfers accordingly
- Ensure financial supporting documents are produced per DIG financial policy and procedure.
- Maintain supplier information and stamp, logistic support documents, approvals / signatures etc.
- Work with supervisor in the preparation and sending of accounting documents for monthly closing to the HQ
- Ensure regular payments related to administration activities ex: electricity, water, office bills etc
- Work with supervisor to keeps up to date on DIG HQ finance
and administration policies and procedures and disseminates these to
colleagues
- Manage petty cash system of the office,
- Receive and review payment invoices for accuracy, correctness;
- Prepare project payment vouchers (Purchase order) as instructed by the FM;
- Write checks for approved expenses for Authorized persons’
approval and signing and deliver remittances to colleagues, vendors,
service providers or local government offices as required, ensuring
proper documentation for receipt of payments;
- Ensure all expenses, payments, receipts, bank
reconciliations and any other required financial data are entered
correctly and properly and in a timely fashion in project online
QuickBooks accounting program
- Proper records and documents well maintained in the field office:
- Maintains records and confidential documents in the field office.
- Maintain auditable filing system of all the financial
documents ensuring that they are filed sequentially, month by month and
are duly organized in clearly labelled subject files.
- Ensure operations and delivery of administrative support
services for travel and missions are timely and effectively provided on
the field.
Qualifications
To succeed in this position, you will need to have the following:
- Basic Education and Qualifications:
- Essential:
- B.Sc/HND in Business Administration or any other Social Sciences.
- GCE “0” level with at least 4 credit passes including English Language
- Desirable:
- Computer skills certification
- Experience:
- Essential:
- At least 5 years’ (Administrative Officer) and 3 years’
(Administrative Assistant) work experience in an admin role in an
established organization
- Excellent planning and prioritization skills
- Experience with completing events planning and organisation and preparation of reports
- Ability to work with minimal supervision, independent
judgment and discretion in completing assignments, seeking approval as
appropriate
- Desirable:
- Knowledge of / familiarity with defensive driving techniques
- Good knowledge of major road networks in Nigeria.
- Prior work with development sector organization / an International NGO setting would be an added advantage
- Knowledge and Skills:
- Essential:
- Basic computer skills and familiarity with various software, including dexterity in the use of internet
- Good working knowledge of Microsoft Word, Excel and Outlook required.
- Ability to use the computer for word processing assignments and produce large volumes of materials
- Ability to understand and follow specific instructions and procedures
- A clear sense of maturity, ability to work under pressure and maintain calm disposition under provocation or pressure
- Demonstrable knowledge in accounting and banking transactions
- Excellent negotiation skills
- Fluency in spoken and written English Language
- Desirable:
- Ability to understand and work within complex situations
- Ability to speak Hausa
- Personal Qualities:
- Essential:
- Commitment to DIG Nigeria’s culture and values
- Creative and takes initiative.
- Able to work effectively in a diverse team and multi-cultural environment
- You will also need to have excellent interpersonal and communication skills
- Willing to work additional hours at crucial times
- An orientation towards customer service
- Willing to travel occasionally out of their work station 25% - 30% of their time, when duty demands and at short notice.
- Desirable:
- Ability to abide by confidentiality requirement
- Able to motivate others
Job Title: Project Driver
Location: Kaduna
Job Description
- The purpose of the US-AID Nigeria Water, Sanitation and Hygiene
(WASH) Coordination Project is to achieve the dual benefits of improved
health and well-being for Nigerians and through increased and more
financially sustainable access to WASH services and to build the
confidence of the public in the government’s ability to deliver basic
services.
- Development Innovations Group (DIG), operating as DIG
Development Innovations Limited, (DIG Nigeria) has been awarded the task
to deliver these objectives.
- The WASH Coordination Project will be executed for a period of two years, ending in November 2018.
- An office will be established in the city of Kaduna and a smaller satellite office in Bauchi.
- The work of DIG Nigeria will consist primarily of institution
strengthening, research and knowledge management to support the water,
sanitation & hygiene (WASH) sector in Kaduna and Bauchi State.
Job Purpose
- DIG-Nigeria’s daily activities will be supported by the services
of driver t o provide the safe movement of DIG Staff, Partners and
visitors at all times, under the supervision of the Finance Manager, as
part of the Finance and Administration Team
- The incumbent shall facilitate the smooth running of all project
vehicles and vehicles are well maintained by promptly reporting faults
and any observations regarding performance of project vehicles
- The job holder would be expected to carry out basic vehicle faults diagnosis and repairs and keep vehicle clean at all times
- The job holder would attend to assigned specific office administrative and financial responsibilities
- The position will require frequent travels to States, Local Government Areas (LGAs) and Communities where DIG works.
Responsibilities
- The incumbent would be accountable for all or assigned areas of the following major duties and results areas.
- To take DIG Staff, Partners and visitors in a safe and lawful
manner. This includes the use of safety measure to ensure passenger are
safe, for instance the use of seat belts for all passengers at all
times.
- Be familiar with and strictly adherence to all local, State and
Federal regulatory policies and road safety rules relating to safe
driving on all Nigerian roads
- Ensure that all rules and regulations of DIG Nigeria are
complied with by all passengers in the vehicles, including DIG Nigeria’s
Health and Safety, Transport and Security Policies
- Keeping vehicles clean and free of filth always
- To provide administrative support for the project office in
Kaduna and satellite office in Bauchi i.e. dispatching and collecting
mails; purchasing items; collection of quotations; making bank
transactions etc.
- Providing support at the reception desk when required
- Ability to carry out minor repairs and general maintenance of the vehicle
- Ability to write monthly reports on vehicles and at expected time. This shall include:
- Total Fuel consumption
- Total Kilometres covered
- Total cost of maintenance
- Maintenance of a log book that will be recorded with the following information:
- Daily Check list for vehicle
- Trip record (Destination & kilometers covered)
- Odometer reading at Fueling and repairs/maintenance
- Driver and User signatures
- Knowledge and adherence to fire breakout procedure and other related emergencies
- Be familiar with and apply defensive driving techniques
- Knowledge and administration of First Aid as required/necessary to self and other passengers in case of the unexpected
- Perform other reasonable duties as required by Line Manager
General Requirements
Education:
- GCE “0” level with at least 4 credit passes including English Language
- Trade Test Certification
Experience:
- Minimum of five years driving experience, two of which must have been in Northern Central or North Eastern Nigeria.
- Excellent planning and prioritization skills
- Experience with completing vehicle logs and preparing periodic (daily/weekly/monthly) vehicle usage reports
- Knowledge of / familiarity with defensive driving techniques
- Good knowledge of major road networks in Nigeria.
- Prior work with development sector organization
Knowledge and Skills:
- Basic Mechanical Skills
- Ability to understand and follow specific instructions and procedures
- A clear sense of maturity, ability to work under pressure and maintain calm disposition under provocation or pressure
- A good sense of figures for basic accounting and banking transactions
- Excellent negotiation skills
- Fluency in spoken and written English Language
- Ability to understand and work within complex situations
- Ability to use the computer for minor word processing assignments
- Ability to check mails on the internet
- Ability to speak Hausa
Personal Qualities:
- Commitment to DIG Nigeria’s culture and values
- Creative and takes initiative.
- Able to work effectively in a diverse team and multi-cultural environment
- Excellent interpersonal skills
- Willing to work additional hours at crucial times
- An orientation towards customer service
- Willing to travel out of their work station for 50% of the time and at short notice.
- Ability to abide by confidentiality requirement
- Able to motivate others
Note: Development Innovations Group is an equal
opportunity employer offering employment without regard to race, color,
religion, gender, sexual orientation, gender identity, age, national
origin, citizenship, physical or mental disability, or protected veteran
status.
How to Apply
Interested and qualified candidates should
Click Here to Apply
Application Deadline: 6th March, 2017.