Job Opportunities at Plan International

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Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for - and respond to - crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below:

 

 

Job Title: Project Coordinator, KCC

Location: Bauchi, Nigeria

Role Purpose

• The position holder is overall responsible to lead the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state and working closely with the State and LGA government officials, partner and other stakeholders for delivery of quality project results in line with donor and state expectations.

Dimensions of the Role

• The Project Coordinator will ensure timely delivery of project interventions and results, including supporting to project management. Will contribute to compliance to donor requirements.
• Ensure gender equality and child safeguarding mainstreaming in the project implementation cycle. Provide regular and timely project and financial report of the project.
• The Project coordinator will also work closely with other support departments including logistics, finance, MEAL and HR to ensure proper procurement, forecasting and recruitment/staff management.

Accountabilities

• Oversee the development, submission and implementation of the quarterly and annual work plans.
• Oversee the development, submission and updating of monthly, quarterly and other reports on the project.
• Lead implementation of Social Behaviour change communication component of the project, including development, printing and distribution of IEC materials and social media engagements.
• Lead on the set up and implementation of the adolescent peer educator programme.
• Ensure regular strategic engagements including facilitating coordination meetings to promote project visibility and sustainability and local ownership by stakeholders.
• Lead on regular PMF reviews to track progress and work with donor and other stakeholders to ensure delivery of quality results.
• Oversee programme quality in accordance with Plan International and Donor policies and best practices.
• Build on existing and seek new synergies for advocacy at LGA level, technical working groups and other for a.
• Lead on the development of knowledge management content from project processes, learnings and results.
• Ensure strong cooperation and coordination with Gender Equality and Child safeguarding units to ensure all programming is sensitive to and, where possible, actively reducing protection risks amongst vulnerable population groups.
• Ensure community involvement in all phases of the project cycle.
• Liaise with relevant colleagues to assure programme quality and alignment to global, national and Plan International standards.
• Conducting above tasks and any other tasks requested by BORN CE Program manager and Head of Social Development Programmes.

Finance, Admin and Logistics:

• Monitor and manage programme expenditure and budgets, ensuring resources are optimally utilized and spending is in line with Plan International financial procedures and Donor requirements.
• Follow up and ensure that invoices and supporting files are accurate, consistent and submitted timely   to donor and Plan International Nigeria Country office.
• Lead in monthly financial review or expenditure against programme plan and implement revisions as required.
• Liaise with relevant colleagues, through coordinated planning to ensure efficient and timely procurement and use of supplies necessary for the smooth running of the programme.

Monitoring and Evaluation:

• Monitor and measure the progress of project activities and taking necessary action accordingly.
• Conduct timely routine activity quality monitoring activities, including field-site– ensure data is shared in a timely fashion with the Country Office M and E manager.
• Ensure programme delivery is in line with, and contributes to achievement of results in the approved Performance management framework.
• Support to M and E team in conducting need assessment, data and information collection for current programs and for the development of future proposal.

Representation:

• Ensure effective networking and coordination with relevant stakeholders, such as Government authorities, other NGOs, and relevant Agencies operating in the Health/SRH/menstrual hygiene management space in Bauchi state.
• Participate and represent in state partner forum and other fora.

Human Resources:

• Support timely recruitment to fill vacant positions, and new staff recruited are inducted and trained as per the needs of the programme and the organisation.
•  Nurture team spirit on the project.
• Regular review of project staff performance and timely feedback to address staff performance.
•  Ensure that all staff on the project are aware of and comply with Plan International’s Nigeria policies and procedures.
•  Ensure that all staff are provided with the necessary support and advice to carry out their duties.

Security:

• Ensure the project team carry out their work in accordance with Plan International’s security Standard Operating Procedures (SOPs) and the Security Management Plan (SMP).
• Assist the Security manager with security analysis through the sharing of important security information collected through field work.
• Participate in the revision of SOPs and the SMP when necessary and other security related duties when necessary.
• Provide safety and security management for all staff on the field in respect to implementation activities according Plan International Security Standard Operating Procedures.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

• University education in Medical Sciences or related course. An Advanced Degree such as MPH, MSc in International Development or relevant health field will be an added advantage.
• 5 year or more experience providing technical support to health especially SRHR and Menstrual hygiene management projects in Nigeria, preferably in Northern Nigeria.
• Experience in utilizing social behavioural communication and adolescent peer education methodologies  will be a plus.
• A history of productive involvement with local partners, including from government, traditional leadership, and civil society
• Demonstrated knowledge and background in community mobilization and engagement on SRHR/MHM  projects.
• Demonstrated problem solving skills, collaboration experience, creativity and willingness to innovate
• Experience drafting project reporting and monitoring project progress
• Excellent written and spoken English language skills
• Knowledge of Hausa language preferred but not required.

Skills & Knowledge:

• Basic financial and administrative skills
• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Team player.

Behaviours:

• Provides good and adequate administrative support to enable the project meet its agreed program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Admin and Logistics Officer - KCC

Location: Bauchi, Nigeria

Role Purpose

• The purpose of this role is to provide administrative and logistical support for the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
• The post holder will be supervised by the Admin Coordinator and expected to work very closely with other members of the Country office and field offices.

Dimensions of the Role

• Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
• The post holder will contribute to the effective administration and logistics management in the Country office and give support to the field office where necessary.

Accountabilities

• Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
• Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
• Support the planning and organization of meetings and workshops
• Maintain vehicle and Generator maintenance log
• Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Ensures that the SAP system is used to capture all necessary activities as required.
• Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
• Coordinate logistics and procurement operations – Selection of vendors/suppliers
• Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with Plan International logistics standards and regulations
• Ensure appropriate request for quotation is placed and correct quotations received for processing
• Responsible for purchase order creation and maintenance in SAP
• Store Management using specified software
• Perform any other project related duties as specified by the Admin Manager

Technical Expertise, Skills and Knowledge
Essential:

• A Degree in Business / Public Administration or related field.
• At least 3 years of experience working in administration and logistics generalist role in a related field
• Experience in use of SAP
• Fluency in English with excellent writing and speaking skills is required.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in English language
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Finance Officer

Location: Bauchi, Nigeria

Role Purpose

• The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements.
• The role’s support is to the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state.

Dimensions of the Role

• Communicates within Plan International Nigeria and with partners and related government institutions.
• The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members.
• The post holder will also contribute towards the organisational development of Plan International Niger project implementing partners

Budgets:

• Monitor the budget of the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state

Reporting:

• Support financial reporting on the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state

Area of Responsibility

• Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state Accountabilities

Grants Administration:

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Finance Manager to prepare the annual grants budgets for the project.
• Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

• Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
• Support the assessments of partner/grantee organizations as directed by the Finance Manager.
• Review partner budget and provide support and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support train staff and partners on donor policies, rules and regulations.
• Facilitate timely partner advance request and liquidation in SAP.
• Review Partners/grantee liquidation and recommend for approval.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Ensure receipt of timely and accurate accounting and financial reports from partners.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
• Monitor and track grants related performance measurement indicators and liaise with Finance Manager & Grants Coordinator to implement strategies to improve performance.
• Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
• Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
• Support the preparation of financial reports based on donor requirements.
• Ensure proper filing (electronic and hard copy) of grants financial reports.
• Periodically update the financial reporting matrix.
• Ensure that partners used the standard reporting templates and formats for their reports.
• Prepare the monthly Project burn rate - expenditure traffic tracker.
• Prepare the monthly Project cost recovery tracker.
• Support the preparation of the Project funding/grant tracker.
• Prepare the Projects expenditure tracker.
• Support the CO in recharging costs to the Project
• Fulfill Plan’s Child Safeguarding and other Policies at all times.

Travel Advances:

• Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
• Ensure that all travel and purchase advances are liquidated on time.

Others:

• Perform any other project related duties as specified by the Finance Manager and/or the Finance Manager-Development.

Technical Expertise, Skills and Knowledge
Essential:

• Degree in Accounting or equivalent.
• Minimum of 3 years’ experience in donor funds grants administration.
• Experience working with sub-grantees required.
• Fluency in local language and English required.
• Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
• Experience providing capacity development assistance to sub-grantees strongly preferred.

Desirable:
Skills & Knowledge:

• Excellent and demonstrable experience in grant and financial management.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity.
• Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations.
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others.
• Very strong commitment to continuous learning.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Finance Intern

Locations: Yola - Adamawa (4 months contract) and Maiduguri - Borno (8 months Contract)

Role Purpose

• The internship programme in Plan International Nigeria provides on-the-job training in Financial management & reporting, programme management, research and data gathering skills, communication, people skills, and work ethics.
• It enhances the educational experience through practical and guided hands-on exposure and involvement in Plan Nigeria’s development projects as well as providing exposure to the working environment of a multilateral organization and a better understanding of Plan Nigeria’s goals and activities.

Dimensions of the Role

• The post holder will contribute to the effective document management ensuring that all processed documents are duly accounted for, by utilizing an easy to reach approach.
• The role requires strong orderly and organisational skills along with the ability to maintain a sequential sorting, arranging, receiving, storing and dispatching of document on timely basis.
• He/she is also expected to communicate with the Grant and Finance Coordinator.

Accountabilities
The Finance Intern is expected to perform the following roles:

• Coordinate the receipt/dispatch of documents to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• Responsible for the accuracy of document records including identification of discrepancies, to ensure immediate and accurate reporting on errors omitted or committed in line with the corporate requirements.
• Responsible for document management (e.g. physical verification, stamping, scanning, filing, etc.), to ensure any existing and developing issues with regards to document management are timely addressed and Plan International standard procedures for documentation and storage are strictly followed.
• Ensure payment vouchers are filed on a monthly basis
• Support the finance team in processing project vouchers
• Safeguard the documents by ensuring that they are not prone to destruction of any kind.
• Providing audit support as required
• Cross-check processed documents to see the required and necessary items.
• Review on periodic basis the physical document to posted items into bank or ledger.
• Maintain a monthly update of scanned documents to the online storage space.
• Support program staff in making payments to participants during activities implementation in the deep field.
• Support with bank reconciliations and month end financial reporting
• Assist in determining proper physical book keeping practices.
• Maintain safe and clean work environment by keeping shelves and work stations neat.
• Support the finance team in implementing all financial process for Plan International Nigeria.
• Perform any other related duties as specified by supervisor

Technical Expertise, Skills and Knowledg
Essential:

• Degree in Accounting or Business Administration related fields
• Completion of National Youth Service with less than 1 year working experience
• Proven strong academic track record.
• Relevant experience in archival duties
• Demonstrable experience in office management and staff coordination.
• Knowledge and understanding of accounting principles and standards
• Language skills; written and spoken proficiency in English and preferably a command of the local language.
• Ability to carry strenuous office duties of lifting heavy items.
• Familiar with international donors.
• Internet proficiency as well as proficiency in MS Office (Word, Excel, and PowerPoint) is required.

Desirable:

• Basic financial skills
• Communicates clearly and effectively appropriate to the audience both oral and written
• Possession of good report writing skills
• Experience in use of SAP (Added advantage)
• Extremely flexible, and have the ability to cope with stressful situations
• Passion for learning and development.
• Good computer literacy skills.
• Team player.

Interested and qualified candidates should:Click here to apply

 

Application Deadline 2nd June, 2021.

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