Human Resources Clerk (Abuja) at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Human Resources Clerk - All Interested Candidates

Announcement Number: Abuja-2023-048
Location: Abuja
Series/Grade: LE - 0305 6
Promotion Potential: LE-6
Hiring Agency: Embassy Abuja
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 8/1.  Actual FP salary determined by Washington D.C.
  • All Interested Candidates
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The position will be the customer service provider for all walk-ins to the HR section as well as answering phone inquiries transferred by the switchboard.
• Incumbent provides general office support including but not limited to handling paper flow, preparing routine documents, and assuring that information is properly shared between different sub-sections of the HR office.  
• Assists with training, presentation, various Human Resources programs and performs assigned administrative duties, including maintenance of subject files, ordering office supplies.  
• Assists with the preparation of reports on various Human Resources issues and special projects like the Awards.
• Answers general HR related queries from external visitors and callers, coordinates logistics for official visits and representational events.
• The incumbent assists with local employee recruitment and the provision of employee services to serviced sections and agencies.  

Qualifications and Evaluations
Education Requirements:

• Two (2) years of general college studies is required.

Experience:  

• A minimum of three (3) years’ experience in Human Resources field or general office administration work is required.

Job Knowledge:  

• Knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet) is required.
• Must be organized, diligent and able to work under pressure.
• Good interpersonal relationships are required.
• Must be able to do good math skills to perform final benefit calculations.
• Must have excellent customer service and communication skills to manage in-person and telephone contacts.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• Fluency in reading/writing/speaking of English is required.  

Skills and Abilities:  

• Knowledge of office administration procedures; ordering office supplies and equipment, arranging travel and completing/submitting travel vouchers is required. Basic knowledge of the host country laws pertaining to personnel functions performed is required.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link .

Hiring Preference Selection Process:  

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  
• A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link .

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN 5,308,438 (USD 36,195) / Annum

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  11th May, 2023.

Application Instruction

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents

• To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• University Degree OR University Transcripts

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Important Information and Notice

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria