Executive Assistant Job at Apata and Ascott Limited, 10th October, 2018

Apata & Ascott Limited - We are a human resource consulting firm that is focused on delivering business value to organizations. We help organizations achieve their objectives by developing and executing strategies and policies that are aligned with business plans and a focus on best practices. We are recruiting to fill the vacant position below:     Job Title: Executive Assistant Location: Lagos Job Description

• Management of guests, staffs, security guards, office assistance, drivers and vendors Administrative, Secretarial for the organization
• Consistently ensured high quality business support in line with my Executive’s
• expectations in terms of routine and non-routine administrative tasks to free up executive’s time
• Professionally manage complex calendar/diary activity, including coordination of appointments for my Executive as well as extensive rescheduling of meetings
• Administrative, Secretarial and Recruitment Support for the organization
• Effectively coordinate travel arrangements with multiple destinations and changes in a cost effective manner. Support with travel documentation and procedures (itineraries, visa/passport procedures)
• Sort paper-based and electronic mail, identify actions required and take action where appropriate
• Develope an effective and efficient method for managing the CEO’s time and tasks
• Prepare a range of routine/non-routine correspondence according to company guidelines.
• Coordinate and manage executives calendars for appointments, meetings and conference
• Event planning and coordination for major activities
• Vendor management - vetting and uploading vendor on tool after being approved
• Procurement Services - liaising and negotiating with vendor for the best price possible for requisition
• Prepared and designed memos, minutes of meetings, presentations and general correspondence
• Effectively organized logistics for the day to day running of the organization
• Seamless and satisfactory execution of meetings - Annual management retreat, monthly management meetings, brown bag sessions, and other meetings - online or location based
• Arranged conference calls, video conferences or data conferences occasionally involving a global audience
• Provided telephone support - also act as executives’ representative to independently hand calls

• Candidates should possess relevant qualifications.