Administrative and Financial Officer at African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth

We are recruiting to fill the position below:

Job Title: Administrative and Financial Officer

Position Number: 50072441
Location: Country Office, CODZ
Position Grade: LP6

Responsibilities

• Prepare administrative and capital budgets in accordance with the timetable set by the Budget Department at Headquarters.
• Monitor expenditure in accordance with the Bank's internal control rules and procedures, prepare periodic reports and propose reviews where necessary.
• Implement financial management and reporting procedures and controls to improve service efficiency, identify potential savings and promote the effective use of resources.
• Review monthly financial reports and periodically prepare reports, statements, and schedules to facilitate the audit of the field office by Bank auditors.
• Prepare and monitor the government's processing of applications for tax exemptions, long-stay visas, diplomatic cards, and international organisations, as well as vehicle registration and the registration of Bank staff.
• Process and monitor the processing of visa applications for official missions and all other official documents of the Bank.
• Submit reports on staff management; manage office staff benefits in accordance with current human resources policy and instructions; assist the Country Office Manager with the recruitment of consultants and staffing issues; and
• Supervise staff in charge of arrival and departure formalities at the airport for Executive Directors and Governors and any other personalities invited by the Country Office.
• Maintain staff files, including benefits, in accordance with the Bank's human resources policies and instructions.
• Supervise the procurement of goods and services and the management of property and equipment in accordance with Bank rules and procedures.
• Prepare and monitor service provider contracts.
• Implement proper stock management for office supplies, keeping inventories and a fixed asset register for Bank property and equipment.
• Ensure that the Country Office's petty cash operations are monitored and accounted for.
• Control the processing of advances and balances of mission expenses.

Requirements

• Have at least a Master's degree in accounting, finance, auditing or a related discipline.
• Membership of an internationally recognised professional accountancy body (e.g. CA, CPA, ACCA) will be considered an additional asset.
• Strong interpersonal, oral and written communication skills; and a commitment to researching and producing new, innovative and creative approaches to activities.
• Proven ability to work effectively in a team in a multi-cultural environment and as a member of diverse groups.
• Ability in the use of the Bank's standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint), and in adapting to any new working tool.
• Proficiency in the French language
• Ability to adopt new policies, systems, and processes in a timely manner.
• Must have analytical, systematic and strong numeracy skills and be detail-oriented.
• Have at least four (4) years of relevant professional experience, including three (3) years in an accounting firm or commercial organisation.
• Have sound knowledge and experience in administration, financial accounting, and the full range of support services, with a high level of regular performance.
• In-depth knowledge of and proficiency in the use of all relevant software and the ability to help organise data and information retrieval systems.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  27th June, 2024.