Office Administrator Job Description

What is the job description of an Office Administrator? What are the duties and responsibilities of an Office Administrator? What does an Office Administrator do?

Job description of an Office Administrator

Office Administrators, also known as Office Managers, are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company.

This Office Administrator job description example includes the list of most important Office Administrator duties and responsibilities as shown below. It can be modified to fit the specific Office Administrator profile you're trying to fill as a recruiter or job seeker.

Office Administrator Duties and Responsibilities

Office Administrator job description should contain a variety of functions and roles including:

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Purchasing office supplies, equipment, and furniture.
  • Overseeing the maintenance of office facilities, and equipment.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
  • Performing other relevant duties when needed.

Office Administrator Requirements / Skills / Qualifications

Office Administrator job description should include these common skills and qualifications:

  • High school diploma or a Bachelor’s degree in business, administration, or a related field.
  • x years’ office administration experience.
  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).

As a hiring manager, recruiting an ideal Office Administrator starts with crafting a good job description. Use this Office Administrator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Office Administrator may also reference it in preparation for the interview.

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