Data Entry Clerk Job Description

What is the job description of a Data Entry Clerk? What are the duties and responsibilities of a Data Entry Clerk? What does a Data Entry Clerk do?

Job description of a Data Entry Clerk

Data entry clerks support administrative tasks and business efficiency by entering and updating data within an organization’s database system. This role requires a high level of attention to detail as well as the ability to quickly type a variety of data types (including numbers, product information, and client data) into the organization’s data management system. Data entry clerks also update and manage data to ensure that it remains correct and accessible.

Additionally, many data entry clerks provide general administrative support throughout their offices and may be responsible for handling paper and computer files and documents. Because of the variety of tasks that this position can involve, data entry clerks must be highly organized and able to successfully manage their time.

This Data Entry Clerk job description example includes the list of most important Data Entry Clerk duties and responsibilities as shown below. It can be modified to fit the specific Data Entry Clerk profile you're trying to fill as a recruiter or job seeker.

Data Entry Clerk Duties and Responsibilities

Data Entry Clerk job description should contain a variety of functions and roles including:

  • Input new information into database systems
  • Create and manage spreadsheets
  • Control the data probity by performing comparative analysis of different sources
  • Regularly update existing database system records
  • Produce reports
  • Retrieve data as requested
  • Perform regular backup and security database activities
  • Document, organize and store relevant documents
  • Provide general administrative support throughout the office

Data Entry Clerk Requirements / Skills / Qualifications

Data Entry Clerk job description should include these common skills and qualifications:

  • High school diploma or its equivalent.
  • X years experience in a relevant field.
  • Good command of English.
  • Excellent knowledge of MS Office Word and Excel.
  • Strong interpersonal and communication skills.
  • Ability to concentrate for lengthy periods and perform accurately with adequate speed.
  • Proficient touch typing skills.

As a hiring manager, recruiting an ideal Data Entry Clerk starts with crafting a good job description. Use this Data Entry Clerk job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Data Entry Clerk may also reference it in preparation for the interview.

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