Office Coordinator Duties & Responsibilities

The role and function of an Office Coordinator includes the following duties and responsibilities:

Follow office workflow procedures to ensure maximum efficiency
Maintain files and records with effective filing systems
Schedule agendas/travel arrangements/appointments etc. for the upper management
Deal with customer complaints or issues
Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
Monitor office supplies inventory and place orders
Support meeting and conferencing needs
Maintain a clean and organized office environment
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Monitor office expenditures and handle all office contracts (rent, service etc.)
Perform basic bookkeeping activities and update the accounting system
Welcome visitors and internal employees with a cheerful disposition
Assist in vendor relationship management

Note that this is not an exhaustive list of Office Coordinator duties and responsibilities. Job functions for specific Office Coordinator roles may vary, depending on the industry and type of employer.

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