Data Entry Operator Job Description

What is the job description of a Data Entry Operator? What are the duties and responsibilities of a Data Entry Operator? What does a Data Entry Operator do?

Job description of a Data Entry Operator

Data Entry Operators update and maintain information on company databases and computer systems. Data Entry Operator responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company information.

This Data Entry Operator job description example includes the list of most important Data Entry Operator duties and responsibilities as shown below. It can be modified to fit the specific Data Entry Operator profile you're trying to fill as a recruiter or job seeker.

Data Entry Operator Duties and Responsibilities

Data Entry Operator job description should contain a variety of functions and roles including:

  • Transfer data from paper formats into database systems
  • Type in data provided directly from customers or other parties
  • Create and manage spreadsheets with large numbers of figures
  • Verify data by comparing it to source documents
  • Update existing data
  • Produce reports
  • Retrieve data as requested
  • Perform regular backups to ensure data preservation
  • Sort, organize and store paperwork after entering data

Data Entry Operator Requirements / Skills / Qualifications

Data Entry Operator job description should include these common skills and qualifications:

  • High school degree or equivalent.
  • Proven experience as data entry clerk
  • Fast typing skills 
  • Excellent knowledge of word processing tools
  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker
  • Team player
  • Good time-management skills
  • Great interpersonal and communication skills
  • x years of experience with spreadsheets (MS Office Word, Excel etc.)
  • Basic understanding of databases
  • Good command of English both oral and written and customer service skills
  • Great attention to detail

As a hiring manager, recruiting an ideal Data Entry Operator starts with crafting a good job description. Use this Data Entry Operator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Data Entry Operator may also reference it in preparation for the interview.

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