Vacant Job For Logistic Assistant at Terre des Hommes International


Terre des hommes (Tdh) is a child relief Non-Governmental Organization with a presence in over 30 countries of the world and more than 90 projects. Our goal is to make a significant and lasting difference the lives of children in need. Tdh in Nigeria implements projects in Health, Wash and Child Protection sectors and is recruiting to fill the position below:     Job Title: Logistic Assistant Location: Borno General Description of the Position

  • This position is a Nigerian national position. Position is based in Maiduguri with regular travel within the regions of Tdh operations in Nigeria.
  • The Logistics Assistant will provide a comprehensive and coherent administrative support for the Tdh logistics operations in Maiduguri and other field sites in Nigeria.
  • The purpose of the position is to implement logistic activities regarding the projects and the base(s) of TDH, more specifically:
    • Management of the fleet of vehicles / equipment
    • Stock Management
    • Procurement - supply
    • Management of office and guest houses functioning
    • Management of the logistic team (drivers, watchmen)
Key Responsibilities Fleet management and Transport:
  • Support base drivers team in their daily activities and tasks when necessary.
  • Participate in the continuous general training of drivers and regularly test their knowledge
  • Ensure that problems are reported to the rental company as soon as possible.
  • Fill all the documents needed for transportation of goods (Packing list and Waybill)
  • Organize weekly vehicles movements and planification in cooperation with the program team /activities and the Logistic manager
  • Ensure the respect of the vehicle management procedure: log books, use of the vehicles, maintenance, cleaning…etc
  • Supervise and follow the global maintenance of the vehicles in link with the drivers, and the rental agency
  • Ensure all vehicles legal documentation and procedures are updated
  • Ensure the vehicle follow-up every month, (fuel and voucher follow up), synthesis of cost per km, synthesis of maintenance cost, synthesis of total cost…) according TDH’ procedure
Procurement:
  • Provide invoices to the administration according to the rules of the organization
  • Ensure a good communication with the program managers at all the level of the purchase process
  • Report any problem with supplier to the Logistic manager
  • Ensure the supply all recurrent items (Office supplies, cleaning items, drinking water, etc…)
  • Identify with the Logistic manager the new suppliers and make a permanent research of new sources of supply on the benefit of the organization.
  • Identify suppliers, and collect quotations according to Line manager
  • Ensure that all the needed information is filled on quotations
  • Ensure a proper filing system of all procurement files and documents and constantly update the follow up tool
  • Negotiate the price, delivery time and others terms with suppliers
  • Ensure the quality of the purchase and the delivery deadlines
  • Ensure the collected documents are compliant with the procedures: supplier stamp, signature...
Stock Management:
  • Do regular inventories (monthly) for the different items stored within the office and activity bases (projects and logistic items), and ensure it is spread to the programs.
  • Crosscheck regularly the data between deliveries from stock and programs data (donation certificates) in close relation with the program manager.
  • Ensure that all items are stored in good condition and that any missing or damaged goods are reported immediately to the line manager.
  • Organize the flow of merchandise
  • Take delivery of the items and check the quality & quantity
  • Follow Tdh’s stock management procedures; Put in place and update/use all relevant tools (stock cards, stock list, delivery notes, etc)
Assets and IT:
  • Ensure all Tdh assets are manage according Tdh procedures
  • Ensure tracking and recording in the assets follow-up
  • Ensure the maintenance, proper use and utilization of Tdh equipment and devices (training to the user…)
  • Ensure the management of the server
Human Resources-Management
  • Organize the planning and work of the team his/her supervising
Reporting:
  • Provide the line manager a monthly report and forecast (Purchase follow up, Stock, Fleet data base)
  • Immediate feedback in case of incident in and around our working area to the line Manager.
Other:
  • Agree to comply with Tdh Code of Conduct and promote Child Safeguarding policy.
  • Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected.
  • Adhere to and enforce current administrative and logistical regulations and procedures
  • The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.
Job Requirements Knowledge:
  • Formal education/training in logistics desired - can be compensated with experience (at discretion of evaluation team)
  • Significant previous experience with similar tasks, particularly in procurement
  • Advance IT knowledge (hardware and software, Microsoft Office, Internet, Server, LINUX)
  • Experience in team management
  • Previous experience with an NGO is desirable
  • Ability to work under pressure and in stressful environment
  • Previous experience in emergency response is appreciated
  • Strong organizational and time management skills
Skills:
  • Required qualities: organized, sense of human relations, diplomacy, communication skills
  • Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
  • To have a valid driving license is an asset.
Languages:
  • Fluent in English (written and spoken), Hausa and Kanuri
    How to Apply Interested and qualified candidates should submit copies of updated CV, Letter of Motivation and National ID card and 3 reference contacts to: [email protected] Please write "Your Name and position apply on the subject line of your mail.   Application Deadline 13th July, 2018.   Note
  • The position must be clearly indicated on the application.
  • Only candidates who meet the selection criteria will be conducted.
  • This position is open to Nigerian national only.