Personal Assistant at Furex Technologies

⏲ Nov 28, 2022, 4:35 PM
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FUREX is an innovative, technology-driven company that has existed for five years. It builds industry-leading products that offer crypto-to-crypto swaps, allow consumers and merchants to deposit their coins, and buy/sell digital assets like bitcoin, Ethereum and gift cards on secure and easy-to-use interfaces.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lekki / Ajah, Lagos
Employment Type: Full-time

Job Description

We are looking to hire an individual with top notch interpersonal and superb communication skills, also very organized with ability to coordinate activities to achieve set goals.
The person must be very confident, vibrant and well engaging at all times, managed/manages online presence of a MD, always seeking creative and innovative ways to handle critical situations. A very detailed individual with good writing and presentation skills and a good ambassador of the company at all times.
Do you have soft skills with a people centric mindset, can you successfully manage unplanned circumstances within short timelines, are you discrete and can manage information well. Are you flexible enough to work at varying time ranges? Have you worked in a fast-paced environment leveraging on technology to proffer seamless solutions? We’d love to chat with you.

Key Responsibilities
Secretarial:

Maintain and organize the MD’s diary, calendar, filing system, travel requirements and provide adequate support in managing schedules and meeting deadlines in deliverables of the office.
Prepare documentation such as agendas and figures for meetings / presentations and co-ordinate any project work
Ensure correct briefing notes or papers for meetings.
Note taking in meetings as and when required.
Make and coordinate travel arrangements in line with Company policy.
Ensure stationery supplies are maintained.

Communications:

Write minutes, speeches, articles, letters, newsletters, reports, and executive summaries.
Handle sensitive information with the highest level of discretion and confidentiality
Prepare letters, reports and other documents.
Deal with all enquiries and requests promptly only escalating when necessary.
Use initiative to solve problems without the need to escalate.
Build and maintain strong working relationships with key contacts.
Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity.
Handle sensitive information with the highest level of discretion and confidentiality.
Manage the social media handles and online presence of the MD.
Screen incoming telephone calls and direct them appropriately.
Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
Communicate clearly, confidently and in a professional manner at all levels both internally and externally

Qualifications

A Bachelor's Degree or its equivalent.
3 - 5 years experience in a similar role within a structured corporate environment.
Knowledgeable in the use of the internet and other electronic office equipment.
Preferable Male.
Planning and prioritizing skills.
Knowledge and understanding of technology in meeting management (Skype, Google Meeting, Video Conferencing).
Ability to work with sensitive information.
Availability to travel internationally.
Might be required to attend events on weekends from time to time.
Ability to manage the CEO’s social media accounts.
Effective and proven interpersonal skills.
Respects and maintains confidentiality of information.
Must be conversant with the use of Microsoft Office application.
Written and verbal communication skills to initiate professional and effective contact with internal and external customers.