Jobs at Save the Children for Human Resources Assistants

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We are recruiting to fill the position below: Job Title: Human Resources Assistant Job ID: sav-90603 Location: Lagos Job Type: Full-time Role Purpose

The purpose of the assignment is to provide professional HR support to Save the Children’s programme team based in Lagos Area Office.
The HR Assistant will provide administrative/HR support for the effective implementation of activities in Lagos Area office.
S/he will liaise with the other departments in Lagos Area office and the Country office and ensure agreed action regarding HR, Admin, Logistics or other support is taken, and give feedback to the team.
The job holder will also undertake other support duties including, but not limited to cover for front desk, arranging travel and meetings/workshops for the Country Office.

Scope of the Role

Reports to: HR Coordinator
Staff directly reporting to this post: None
Budget responsibility: None

Key Areas of Accountability Programme Administration:

Responsible for maintaining personnel filing system in both soft and hard for HR department
Review personnel and recruitment files in identifying missing documents
Collate missing information in excel spread sheet
Provide administrative support to Line Manager in arranging for HR trainings
Maintain all personnel files in line with HR best practice standards
Assist the HR Coordinator with arranging for interviews
Update staff information on HRIS
Follow-up with Country Office and Field HR focal persons on recruitment documents
Responsible for maintaining all recruitment documentation in line with SCI guideline
Track probation and prepare confirmation letters
Track staff leave days using the leave tracker
Follow up with staffs and recruiting managers on missing documents in personnel and recruitments files
Update and circulate the filing list regularly to HR team members.
Collate induction materials in readiness for induction
Ensure leave tracker is updated
Responsible for collection of time-sheets and file and track as appropriate
Any other duty assigned by Line Manager
Assist in following up of missing document from the CO and Field offices.

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Skills and Experience

A Bachelor's Degree in Industrial Relations & Personnel Management (HR), Business Administration or Social Sciences
With at least 2 years’ experience in similar role covering Staff and performance management as well as HR Generalist administration.
Strong coordination and time management skills
Experience of dealing with diary management
Excellent interpersonal and communication skills
Strong teamwork skills with the ability to both support colleagues and request support as and when required
Strong written and verbal communication skills, fluent in English
Excellent planning and organisational skills, with proven administrative skills
Sound knowledge of office practices, procedures and administrative systems including filing systems
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
Ability to draft well-written, professionally presented documents
IT experience - Proficient in Microsoft Office and database applications
Commitment to Save the Children mission, vision and values