Job For Executive Secretary at M&J Enterprise

M&J Enterprise is a rapidly growing Building and Civil Engineering Construction Company capable of handling every conceivable design in Building, Civil Engineering and Allied fields. Our commitment and dedication towards exhibiting high skills in project delivery is constantly renewed to position the company adequately for effective service and project delivery within cost and stipulated time, as well as meeting the client’s request to have value for money and / or return of investment we provide.We provide complete range of skills in Building & Civil Engineering, Energy Water & Waste-Water Treatment, Environmental Protection,Project Development and Real Estate to mention a few.

Job Title: Executive Secretary Location: Lagos

Job Description:

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the executive by attending meetings in the executive's absence; speaking for the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Completes projects by assigning work to clerical staff; following up on results.
Prepares reports by collecting and analyzing information.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed