Hyinsco Integrated Services Job Vacancies

⏲ Dec 7, 2017, 10:50 AM
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Hyinsco is a business development consulting firm that provides customized solutions for the formulation and implementation of business strategies. We utilize unique and proven methodologies to deliver actionable results to clients in a timely, efficient, and cost-effective manner. We are recruiting to fill the positions below: Job Title: Receptionist Location: Lagos Job Description

As a Receptionist, you will be the first point of contact for our company.
Our Receptionist’s duties include offering administrative support across the organization.
You will welcome guests and greet people who visit the business.
You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements/Qualification

Qualified candidates should have a minimum of OND/HND/B.Sc.
Proven work experience as a Receptionist, Front Office Representative or similar role
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Customer service attitude
High school degree; additional certification in Office Management is a plus

Application Deadline 15th December, 2017. Job Title: Administrative Officer Location: Lagos Job Description

We are looking for an Administrative Officer to join our team and support our daily office procedures.
An Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you.

Responsibilities

Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events

Requirements

Our ideal candidate also has working knowledge of office equipment and office management tools.
Proven work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
High school diploma; additional qualifications in Office Administration is a plus