HR Assistant at INTERSOS Nigeria

⏲ Dec 18, 2023, 9:55 PM
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INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

We are recruiting to fill the position below:

Job Title: Human Resources (HR) Assistant

Location: Maiduguri, Borno
Employment Type: Full-time

Description

Execute administrative, HR and legal related tasks to support the mission HR functions following organizational standards and procedures ensuring legal compliance and liaise with field bases supporting compliance.

Responsibilities

Enter staff leave in the leave tracker, collect and check the time sheets against the leave tracker and ensure proper update of same by the 10th of each month and share the link with the full HR team.
Ensure weekly report of absentees against attendance register and follow up with relevant parties to ensure all absent days are justified, documented and tracked (obtain doctor’s certificate for maternity / sick leave)
Compiling, updating employee records, HR databases and personal files and keep them up-to-date in order to facilitate HR process management to meet legal requirements and duties
Preparation of staff on-boarding documents by liaising with relevant sectors
Processing documentation and preparing reports relating to personnel and clients' activities (staffing, recruitment, training, grievances, IRPs) and maintain registers &N trackers at the HR department
Properly handling complaints and grievance procedures.
Produce ID cards for new and existing staff; and ensure proper documentation and timely distribution by maintaining the register.
Management of personal files in the HR department
Assists with the preparation of personnel documentation for Audit purposes.
Makes all administrative information available to the staff (posting, meetings, etc.)
Assisting with day-to-day operations of the HR & administration functions and duties.
Prepares employment certificate at the end of a contract in order to meet legal requirements while defending INTERSOS ’s interests and based on Internal Regulation.
Assisting in payroll preparation by providing relevant data (timesheets, absences, leaves, etc).
Communicating with relevant stakeholders as required during the course of your function within the department (sending out communication to the mission in fulfilling relevant tasks).
Be available to perform any other HR tasks assigned by the Senior HR Officer, HR Manager and/or HR Coordinator and be available to travel to field locations as and when needed.

Professional Requirements

Minimum of B.Sc./HND in Human Resource Management, Personnel Administration, or related field.
A Certification in Human Resources management is desirable.
Act as an ambassador for INTERSOS Nigeria, through professionalism and conduct.
Adhere to all INTERSOS policies and procedures both technical and administrational.
Undertake and apply learning from appropriate training and development programmes.
2 - 4 years proficient in Human resource practices & processes
Minimum of 3-years experience working with INGO preferable
Work within the framework of INTERSOS Nigeria’s core values.

Personal requirements:

Understanding of humanitarian operations principles, standards, and best practices
Manages effectively his/her own time as well as flexible and available to work overtime when needed.
Good command of written and spoken English, Kanuri, and Hausa Languages is ESSENTIAL
Work within the framework of INTERSOS Nigeria’s core values.
Act as an ambassador for INTERSOS Nigeria, through professionalism and conduct.
Adhere to all INTERSOS policies and procedures both technical and administrational.
Undertake and apply learning from appropriate training and development programmes.
Maintain and care for all equipment issued by INTERSOS Nigeria and for any losses or damages due to negligence you will be liable for repair or replacement.
Excellent interpersonal and team building skills and excellence as a team player.
Analytical and reporting skills
Respect and adherence to protection principles
Honesty and integrity and able to cope with stressful situations.