Employment Opportunities at Programme Coordination and Monitoring Unit (PCMU)
GRID Consulting - Our client, the Programme
Coordination and Monitoring Unit (PCMU), an establishment of Yobe
State Government, supported by World Bank, Multi Sector Crisis
Recovery Project. It has the mandate to oversee implementation of World
Bank and other donor funded multi-
sectoral Crisis Recovery Projects
in the state.
We are recruiting to fill the position below:
Job Title: Project Director (Operations)
Location: Damaturu,Yobe
Tasks and Responsibilities
- Lead the development and operation of the Project Implementation Manual
- Supervise routine operational management and co-ordination of the project activities
- Prepare, compile or coordinate any necessary or requested technical documentation and regular periodic progress reports
- Build and maintain effective synergistic relationship with
government agencies in the state and advocating with relevant parties
for the application of humanitarian principles on behalf of the victims
and of the humanitarian community.
- Coordinate project deliverables and ensure conformity with
required standards and within the specified constraints of scope, time
and cost as outlined
- Develop appropriate tools and strategy to monitor the progress, quality and impact of the intervention
- Mobilize project inputs, prepare and revise project work and financial plans in accordance with the Project Implementation plan
- Oversee the exchange and sharing of experiences and lessons
learned with inter-state and federal-level humanitarian assistance,
recovery and peace-building programs
- Provide strong servant leadership, encourage, support, coach and
mentor the project team, ensuring capacity is built and appropriate
results are attained
- Establish and maintain effective communication channel with other funding and implementing partners
- Promote transparency and accountability in the development and execution of all recovery plans and programs
- Support effective coordination of the overall humanitarian assistance and peace-building efforts within the State
- Lead quarterly review meetings, including contributing outcomes and indicators of impact
Qualification and Experience
- University Degree in strategy and planning, disaster management or any related field
- At least 10 years' relevant experience in project management
role, monitoring and evaluation and/or resource planning and management
- Minimum of 3 years' relevant work experience in supporting community-based initiatives, peace building or conflict prevention
- Previous experience of managing World Bank project is essential
- Experience in leading multilateral development programs
- Excellent verbal and written communication skills in English & Hausa, including public speaking and presentation skills.
Job Title: Procurement Specialist
Location: Yobe
Tasks and Responsibilities
- Prepare and update the Project's Annual Procurement Plan based
on approved Work Plans and Budget, in accordance with the applicable
World Bank Procurement Guidelines and Financing Agreements
- Coordinate project deliverables and ensure conformity with
required standards and within the specified constraints of scope, time
and cost as outlined
- Develop appropriate tools and strategy to monitor the progress, quality and impact of the intervention
- Mobilize project inputs, prepare and revise project work and financial plans in accordance with the Project Implementation plan
- Oversee the exchange and sharing of experiences and lessons
learned with inter-state and federal-level humanitarian assistance,
recovery and peace-building programs
- Provide strong servant leadership, encourage, support, coach and
mentor the project team, ensuring capacity is built and appropriate
results are attained
- Prepare bidding documents and related advertisements, and participate in evaluation of all Expressions of Interest
- Receive and participate in bid/proposal opening sessions,
evaluating bids and consultants' proposals, ensuring that the
appropriate guidelines are followed
- Set up and maintain procurement and contract management tracking
system that would monitor the implementation of procurement activities
Qualification and Experience
- Minimum university degree from a reputable institution
- 7-10 years' experience in similar role, particularly development programs
- In-depth understanding of major facets of World Bank procurement policies (desirable)
- Ability to address broader issues in humanitarian assistance, recovery and peace-building
- Ability to promote client commitment to ensuring implementation and longer-term sustainability of projects
- Ability to independently provide well researched analyses of complex procurement issues and problems
- Experience of managing public procurement in a complex environment
- Strong communication skills and persuasiveness in presenting and negotiating
- Ability to identify complex issues, and to respond and manage accordingly
Job Title: Communications Specialist
Location: Yobe
Tasks and Responsibilities
- Develop and manage PCMU Communication strategy, in relation with existing procedures
- Ensure communication effectiveness and efficiency, as well as a rigorous and transparent approach in communicating interventions
- Enhance the quality and appropriateness of State-specific
communication materials, activities and processes; for public
consumption, implementing and funding partners
- Promote better understanding of effects of conflict and violence
among beneficiaries through implementation of effective media, and
educational activities in support of recovery and peace-building
programs
- Ensure rapid and accurate information dissemination to the media, and other stakeholders
- Identify opportunities to strengthen the capacity of partners
through appropriate advocacy and communication training, access to
information, supplies and equipment and through knowledge sharing
- Collaborate with mass media through activities such as
organizing project site visits, facilitating photo coverage and TV
footage, and utilizing both web-based and traditional media
- Establish, document, and review process of communicating with
media contacts, including press conferences, events, and issuing of
media materials
- Mobilize resources for fund-raising support and ensure regular
communication and co-ordination with relevant focal points of other
implementing and funding partners
- Ensure a set of communication performance indicators is identified and adjusted as necessary
- Support effective two-way communication and feedback mechanisms and platforms among key stakeholders
- Identify opportunities to strengthen capacity of MDAs and local partners through appropriate advocacy and communication training
Qualification and Experience
- Degree in Communication, Public Relations, or related field
- A minimum of 7-10 years of progressively responsible roles in communication, journalism, print, broadcast, and/or new media
- Experience in developing communications strategies for various stakeholders in the development sector
- Excellent written skills and experience in copywriting and editing
- Previous experience and familiarity with complex situations is highly desirable
- Excellent command of English language and Hausa is essential, with Kanuri and added advantage
Job Title: Environmental Safeguards Specialist
Location: Yobe
Tasks and Responsibilities
- Assessing the impact of proposed infrastructure rebuilding projects on local communities and the natural environment
- Lead and coordinate the project safeguards team's efforts by
providing advice, building capacity, and advancing the development of
safeguards policies
- Identify, assess, and monitor overall capacity building needs on environmental safeguards within the project
- Strengthening institutional capacity, improving environmental
quality and the sustainable management of natural resources, and
promoting equitable solutions
- Review the effectiveness of Environmental Safeguard policy with local stakeholders (communities and government agencies)
- Identify safeguard risks and impacts in recovery operations,
programs and strategies, and provide recommendations on approaches to
mitigation
- Provide technical cooperation designed to assist in the analysis and implementation of environmental measures
- Undertake field visits to ascertain if the grievance redress
mechanism established for the project is functioning appropriately and
the individual projects are implemented in an environmentally
sustainable manner
- Ensure that environmental safeguards issues are incorporated into bid and specification documents for all sub project documents
- Provide recommendations, advice and guidance on measures to
enhance the effectiveness of project implementation and achievement of
the project development objectives
Qualification and Experience
- Master's Degree in Environmental Management, Social Science, Environmental/Civil Engineering, or relevant field
- Minimum of 7 years of relevant experience of which at least 5 years in projects funded by multilateral agencies
- Proven experience in formulating, assessing, and reviewing environmental safeguards compliance documents
- Experience in carrying out stakeholder consultations and organizing environmental safeguards training workshops/seminars
- Experience and ability to work with Geographical Information System (GIS)
Job Title: Contract Specialist
Location: Yobe
Tasks and Responsibilities
- Develop and implement strategies and procedures for contract management and administration
- Review and monitor compliance by project team with established contracting procedures
- Work with Finance Specialist to ensure adherence to broader
finance and risk requirements such as revenue recognition, pricing and
discounting policies, export controls, etc.
- Draft, negotiate and evaluate the execution of Contracts such as non-disclosure agreement and public contracting
- Provide guidance on contract matters to MDAs' Project
Implementation Units (PIUs) or other operational staff, including
training to new program managers and other employees in contracting
practices and procedures
- Monitor competitive terms, contracting practices, and customer
satisfaction with the terms and conditions, and recommend changes as
appropriate
- Ensure that signed contracts are communicated to all relevant
parties to provide contract visibility and awareness, and interpret to
support implementation
- Oversee compliance to service level agreements
- Ensure contract close-out, extension or renewal, as applicable
- Facilitate dialogue between project staff and also serve as the
point of contact for beneficiaries, implementing partners, consultants,
and contractors
- Provide recommendations on all standard and nonstandard
contracts, and often negotiate directly with customer attorneys or
purchasing staff until consensus has been reached
- Maintain contractual records and documentation
- Develop rates and detailed economic proformas in support of contract negotiations
- Provide regular and ad-hoc reports on contracting activities to inform project management reports
Qualification and Experience
- Degree in Social Sciences, Law, or any relevant field
- At least 5 years' experience in a similar role
- Experience of contract management in development program
- Practical understanding and experience of supplier contracts and ability to interpret complex contract terms
- Experience working in complex matrix environment and effectively interacting with multiple stakeholders
- Strong knowledge of public sector/government contracting regulations
- Very strong documentation and analytical skills with excellent attention to detail
- Ability to work effectively in a complex environment
Job Title: Social Safeguards Specialist
Location: Damaturu
Program Summary
- The Programme Coordination and Monitoring Unit (PCMU) is an
establishment of Yobe State Government, supported by World Bank, Multi
Sector Crisis Recovery Project.
- It has the mandate to oversee implementation of World Bank and
other donor funded multi-sectoral Crisis Recovery Projects in the state.
Tasks and Responsibilities
- Prepare guidelines, handbooks, and staff instructions on the social safeguard policies
- Enhance adherence to the safeguard policy and compliance monitoring
- Enhance citizen involvement in the investment decisions by
facilitating the engagement of those affected by conflict and local
authorities
- Initiate and conduct terms of reference for the conduct social assessment
- Assess the robustness of the consultation process required for
the preparation and implementation of the resettlement action plan
- Strengthen citizen feedback mechanisms to gather the
accountability of beneficiaries in communities benefiting from
investments in infrastructure and service delivery
- Provide intensive on-site support to consultants or design
agencies involved in preliminary resettlement studies or preparation of
resettlement action plans
- Promote the implementation of social safeguard policies
- Identify and resolve issues related to involuntary resettlement and indigenous peoples
- Review resettlement plans and frameworks to assess compliance with operations manual
- Contribute to internal and external training and conferences on
social safeguards and development, as well as to other activities for
advocacy, dissemination and knowledge sharing
- Advise stakeholders and colleagues on social development
approaches, policies, and technical matters, including involuntary
resettlement
Qualification and Experience
- University Degree or equivalent in Social Sciences or other related fields
- Minimum of 5 years' relevant work experience, with substantial
experience working in projects covering a range of social development
issues
- Good understanding and analytical capability for carrying out social impact assessments and practical application of findings
- Ability to understand the context of implementation and think strategically and conduct dialogue on social development policies
- Good understanding of the World Bank's/or other multilateral
organization's operational policies, processes and procedures including
its safeguard policies
- Demonstrates sound judgment, tact and ability to establish
collaborative relationships with a broad range of stakeholders in a
multi-cultural context
- Fluency in English (written & verbal) is essential. Proficiency in Hausa is an asset.
Job Title: Financial Management Specialist
Location: Damaturu
Program Summary
- The Programme Coordination and Monitoring Unit (PCMU) is an
establishment of Yobe State Government, supported by World Bank, Multi
Sector Crisis Recovery Project.
- It has the mandate to oversee implementation of World Bank and
other donor funded multi-sectoral Crisis Recovery Projects in the state.
Role and Responsibilities
- Provides guidance and procedures for audit and financial
management of all appropriated and non-appropriated funds, including
implementation of internal accounting controls to safeguard funds and
other assets
- Oversee technical financial audit of funds including planning
and coordination of audits as well as the monitoring of status of open
audit recommendations
- Develop internal policies and procedures governing the status, execution, and conduct of audit and assessment programs
- Support the quality assurance process for grants with emphasis on the fiduciary aspects of the process
- Identification and assessment of fiduciary risk, contributing to the development and implementation of Risk Management Plans
Qualifications and Experience
- Degree in Accounting or Finance with professional qualification.
- At least 5 years’ experience in managing grants, budgeting and financial analysis with multilateral agencies.
Note: Any applications without the appropriate job
title as email subject will be rejected. Only shortlisted candidates
will be contacted for interviews.
How to Apply
Interested and qualified candidates should send their applications cover letter & most recent resume/CV's to:
[email protected] stating the position applying for as the subject of the mail.
Application Deadline: 12th May, 2017.