Administrative and Finance Assistant at the International Potato Center

⏲ Sep 4, 2023, 10:12 PM
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The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Administrative and Finance Assistant

Location: Jos, Plateau
Recruitment Type: National (1-year renewable contract)

Description

The International Institute of Tropical Agriculture on behalf of CIP seeks suitable Nigerian for the position below at the CIP project location in Jos.
NPSSP aims to support potato seed security in Nigeria by building local capacity within the public and private sector to supply adequate amounts of quality seed of in-demand and locally adapted varieties that meet the main market segment, while supporting smallholder farmers in maximizing their investments in seed through building capacity in on-farm seed quality management, good agricultural practices for improving soil health and fertility.

Job Duties

CIP is looking for a dynamic Finance and Administration Assistant to provide technical support in a wide range of financial and administrative and day-to-day office duties to guarantee smooth flow and effectiveness of operations.

Finance:

Support financial operations of the country office and ensure timely delivery of financial reports.
Enter financial information, timely month-end close, and maintain all financial records for projects audit in line with donor requirement.
Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
Prepare fixed assets register of the Center, review, and support the preparation of inventories.
Responsible for the coordination of IT issues with the CIP regional office and IITA, serving as IT Key user.
Ensure files are well kept in physical and electronic files for audit purposes.
Ensure and support in maintenance of a good filing system.
Act as Risk, Security, and Safety focal point to ensure the health and safety of all staff.
Control petty cash to ensure a proper reimbursement.
Make bank deposits and keep records.
Identify and communicate any related issues to management promptly.
Support the country’s statutory annual audits.
Support staff when traveling by making necessary logistics arrangements like hotel and flight booking bookings, airport pickup & drop off, and give support to program staff during training by providing necessary administrative support.
Coordinate office management. And fleet management of the field office vehicles.
Provide support to procurement operations, following standard processes and ensuring effective service delivery.
Perform any other job-related duties as may be assigned by the Supervisor.

Qualification and Experience

Candidates should possess a B.Sc / HND in Finance, Accounting, Business Administration, or related field with a minimum of two (2) years’ experience performing similar role in a well-structured environment.

Competencies
The ideal candidate must: