Event Coordinator Duties & Responsibilities
The role and function of an Event Coordinator includes the following duties and responsibilities:
- Perform research in order to gain deep understanding of different requirements and details of each event
- Plan and organize events in accordance with financial and time restraints
- Research and book appropriate venues
- Plan, schedule and organize time slots and speakers at event
- Track the overall even expenses regularly
- Carefully supervise event preparation activities
- Offer solutions to resolve problems in a timely manner
- Analyze and evaluate event’s results
- Create and present reports
- Meet with clients and coordinate with them regularly
- Look for and compare different vendors (catering, decorators, musicians etc.)
- Negotiate with vendors
- Hire, train and oversee staff
- Evaluate personnel
- Handle, coordinate and oversee all event operations
Note that this is not an exhaustive list of Event Coordinator duties and responsibilities. Job functions for specific Event Coordinator roles may vary, depending on the industry and type of employer.