A letter of lateness may refer to a warning or query sent to somebody for being late to an institution or event. In this case, a query letter to an employee for lateness to work is a letter issued to an employee for coming late to work. It's usually advisable to give verbal warnings before issuing queries.
Find below, useful query letter sample formats to help you write to an employee for lateness.
[Company Letterhead]
[Date]
[Employee’s Name]
[Employee’s Position]
[Department]
[Company Name]
Subject: Query for Lateness to Work
Dear [Employee’s Name],
This letter is to formally address your repeated lateness to work over the past [number of weeks/months]. Our attendance records indicate that you have arrived late on the following dates:
Punctuality is an essential aspect of your responsibilities at [Company Name]. It ensures a productive work environment and sets a standard for professional conduct. Repeated lateness disrupts the workflow and affects team performance.
We request that you provide a written explanation for your lateness on the above dates by [deadline date, e.g., "within the next three working days"]. Additionally, please explain the steps you will take to ensure punctuality moving forward.
Failure to provide a satisfactory response or improvement in your attendance may result in further disciplinary action, in accordance with our company's policies.
We value your contributions to the team and hope to see a prompt resolution to this issue. Should you have any concerns or require support to improve your punctuality, please discuss them with your supervisor.
Sincerely,
[Your Name]
[Your Position]
[Department]
[Company Name]
[Company Letterhead]
[Date]
[Employee’s Name]
[Employee’s Position]
[Department]
[Company Name]
Subject: Query for Lateness to Work
Dear [Employee’s Name],
It came to our attention that you have been repeatedly coming late to office without a valid reason or approval. We would like to inform you that this behavior is considered a misconduct and is strictly against the company's policies.
If you need to be late to office then you should inform your direct manager ahead of time and provide a conceivable reason for doing so. If it's an emergency, then you may call and inform but it is hardly the case here given the frequency of the offences.
This information has already been conveyed to you verbally with no improvement from your end. Consider this letter as an official warning. We expect you to adjust your attendance as per your duty timings and show immediate progress.
Looking forward to some great news from your manager.
Sincerely,
The Human Resources Department
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