State Finance Officers at Malaria Consortium

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting a qualified candidate to fill the positions below:

Job Title: State Finance Officer

Location: Yobe

The Vacancy

We are recruiting for a State Finance Officer to join our team in Yobe State.
The State Finance Officer will be responsible for timely posting of all invoices approved and paid, budget analysis and reconciliation, petty cash management, banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance officer will deal with all cash receipts and payments as well as advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.

Key Accountabilities
Finance work (50%):

Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:

Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorized Petty Cash Count Certificate and reconciliations
Monthly timesheet update
End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs and by adhering to the MC Manual, Policies and Procedures
Advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs
Register Invoices delivered by suppliers into PSF
Post Field returns into PSF as per MC guidelines
Review all cash and Bank transactions posted into PSF on a weekly basis
Support in the preparation of monthly BVAs
Support in budgetary planning and revisions
Support in the timely completion of checklists for month and year ends
Be responsible for issuing travel and activity advances to the team members, consultants for any official travels, including reconciliation of the same on return
Any other reasonable duties as may be required from time to time.

Suppliers Invoice (25%):

Receive all invoices of suppliers and vendors from the Senior Administrative officer and prepare the Invoice authorization forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorized personnel
Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorized personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Filing and Admin (15%):

In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
In -charge of collating timesheets of all field office staff
Petty Cash management (10%)
In charge of keeping the Petty cash imprest system and records, making requisitions and issues as approved by the authorized personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Project Manager/Finance Manager
Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Person Specification
Qualifications and experience:
Essential:

A Degree in Accounting or Business Administration is required
Minimum of 3 years’ experience in a related function
Experience in working in INGO
Knowledge of NGO donors and their financial reporting requirements
Willingness to learn at all times

Work-based skills:
Essential:

Working knowledge of accounting software, especially PS Financial
Excellent computer skills with high proficiency in Microsoft excel
Strong ability to be able to manage and prioritize multiple tasks
Good analytical and reporting skills
Excellent interpersonal and communications skills

Desirable:

Able to manage pressure
Excellent team player, including working in diverse cultural environment.

Remuneration
Competitive

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 28th April, 2022 (23:59 BST).

Important Information and Notice

Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.
Persons blacklisted by Global Fund need not apply.
To apply for this position you will need to have the right to work in Nigeria

Job Title: State Finance Officer

Locations: Bauchi, Borno, Kogi, Nasarawa and Plateau

Job Description

Malaria Consortium is recruiting for a State Finance Officer to join our team in Bauchi, Borno, Kogi, Nasarawa and Plateau Offices.
The State Finance Officer will be responsible for timely posting of all invoices approved and paid, budget analysis and reconciliation, petty cash management, banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance officer will deal with all cash receipts and payments as well as advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.

Key Accountabilities
Finance work (50%):

Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:
- Bank reconciliation statement including copy of bank statement
- Aged list of outstanding Advances and Other ledger balances
- Fixed asset register update and Spot Check reports
- Authorized Petty Cash Count Certificate and reconciliations
- Monthly timesheet update
- End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs and by adhering to the MC Manual, Policies and Procedures
Advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs
Register Invoices delivered by suppliers into PSF
Post Field returns into PSF as per MC guidelines
Review all cash and Bank transactions posted into PSF on a weekly basis
Support in the preparation of monthly BVAs
Support in budgetary planning and revisions
Support in the timely completion of checklists for month and year ends
Be responsible for issuing travel and activity advances to the team members, consultants for any official travels, including reconciliation of the same on return
Any other reasonable duties as may be required from time to time

Suppliers Invoice (25%):

Receive all invoices of suppliers and vendors from the Senior Administrative officer and prepare the Invoice authorization forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorized personnel
Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorized personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes

Filing and Admin (15%):

In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
In -charge of collating timesheets of all field office staff

Petty Cash Management (10%):

In charge of keeping the Petty cash imprest system and records, making requisitions and issues as approved by the authorized personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Project Manager/Finance Manager
Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Person Specification
Qualifications and Experience:

Essential:

A Degree in Accounting or Business Administration is required
Minimum of 3 years’ experience in a related function
Experience in working in INGO
Knowledge of NGO donors and their financial reporting requirements
Willingness to learn at all times

Work-based Skills:

Essential:

Working knowledge of accounting software, especially PS Financial
Excellent computer skills with high proficiency in Microsoft excel
Strong ability to be able to manage and prioritize multiple tasks
Good analytical and reporting skills
Excellent interpersonal and communications skills

Desirable:

Able to manage pressure
Excellent team player, including working in diverse cultural environment

Salary
Competitive

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 28th April 2022 (23:59 BST).

Note

Please indicate clearly and boldly, the specific state you are applying to on both your covering statement and CV.
Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged

Job Title: State Finance Officer

Location: Osun

Job Purpose

To work closely with the State Project Manager and with the Project team to ensure the project maintains acceptable accounting standards and financial control according to the MC and donor finance rules and procedures.

Scope of Work

The Finance Officer will be responsible for timely posting of all invoices approved and paid, budget analysis and reconciliation, petty cash management, banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
S/he will also ensure orderliness within the finance department.
The Finance officer will deal with all cash receipts and payments as well as advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.

Key Accountabilities
Finance Activities (50%):

Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:

Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorized Petty Cash Count Certificate and reconciliations
Monthly timesheet update
End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs and by adhering to the MC Manual, Policies and Procedures
Advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs
Register Invoices delivered by suppliers into PSF
Post Field returns into PSF as per MC guidelines
Review all cash and Bank transactions posted into PSF on a weekly basis
Support in the preparation of monthly BVAs
Support in budgetary planning and revisions
Support in the timely completion of checklists for month and year ends
Be responsible for issuing travel and activity advances to the team members, consultants for any official travels, including reconciliation of the same on return
Any other reasonable duties as may be required from time to time

Suppliers Invoice (25%):

Receive all invoices of suppliers and vendors from the Senior Administrative officer and prepare the Invoice authorization forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorized personnel
Prepare all payments - cash, cheque, bank transfers and obtain approval from the authorized personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes

Filing and Admin (15%):

In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
In -charge of collating timesheets of all field office staff

Petty Cash Management (10%):

In charge of keeping the Petty cash imprest system and records, making requisitions and issues as approved by the authorized personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Project Manager/Finance Manager
Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Person Specification
Qualifications and Experience:

A Degree in Accounting or Business Administration is required
Minimum of 3 years experience in a related function and supervisory role;
Member of Accounting Professional body
Experience in working in INGO
Knowledge of NGO donors and their financial reporting requirements
Willingness to learn at all times

Work-based Skills:

Working knowledge of accounting software, especially PS Financial
Excellent computer skills with high proficiency in Microsoft excel.
Strong ability to be able to manage and prioritize multiple tasks.
Good analytical and reporting skills.
Excellent interpersonal and communications skills.
Able to manage pressure.
Excellent team player, including working in diverse cultural environment.
Line management capabilities.

Salary
Competitive

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 9th May, 2022 (23:59 BST).

Note

Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.
To apply for this position you will need to have the right to work in Nigeria

View all Jobs in Nigeria

Yobe State and 6 other locations

Finance Officer job vacancies in Nigeria

State Finance Officers at Malaria Consortium

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