Personal Assistant in a Software Group

Fadac Resources - Our client is a Software Group is poised to be a world class dynamic IT solutions providing company in Nigeria. We are recruiting to fill the position below:     Job Title: Personal Assistanta Location: Ogba-Aguda, Lagos Job Description

• We need a Personal Assistant to provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.
• The Candidate will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.
• This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment.

• Filter emails, highlight urgent correspondence and print attachments.
• Respond to emails as much as possible, dealing with appointments etc.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and groups to which he is a member.
• Manage and maintain the MD’s diary.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Provide a service that is in line with the MD’s work habits and preferences.

• A good deal of common sense, etiquette and an ability to think on one’s feet
• Ideally educated to degree level
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills, both verbal and written and professional telephone manner.
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Well presented
• Highly personable
• Flexible and mature approach with ability to work unsupervised